VERMILION PARISH SCHOOL BOARD
220 South Jefferson Street
INVITATION FOR BIDS
FROM: Vermilion Parish School Board
220 South Jefferson Street
Post Office Drawer 520
Abbeville, Louisiana 70511-0520
_________________________________________________________________ Bid 2019.651 – QUANITY 2 = 2019 SUV 4 DOOR 2WD, 8 PASSENGER WITH 3RD ROW SEAT
BID OPENING: Vermilion Parish School Board
Charles Campbell Curriculum Annex Center, Board Room
216 South Jefferson Street
Abbeville, Louisiana 70510
Tuesday, February 19, 2019 @ 2:00 P.M.__________
GENERAL CONDITIONS AND INSTRUCTION TO BIDDERS 1. SUBMITTING OF BIDS
A. BID FORM: Bids must be submitted on the forms furnished by the Board. All blank lines provided on the BID PROPOSAL FORMS must be filled for a bid to be considered. B. BID ENVELOPES:
All bidders shall address envelopes to the Vermilion Parish School Board plainly marked "2-2019 SUV 4 door 2WD, 8 passenger with 3rd row seat, Tuesday, February 19, 2019 @ 2:00 P.M. or submitted online at www.centralbidding.com."
C. Only one bid should be submitted in each envelope. Those bids delivered by an express mail service (Federal Express, UPS Overnight, etc.) must contain the sealed bid envelope within the carrier's larger packet. The mail service pack/envelope is only a carrier, and is not considered the sealed bid envelope. D. PLACE, DATE AND HOUR:
All bids should be mailed or hand- delivered to Lori Domingue, Purchasing Agent, Vermilion Parish School Board, 220 South Jefferson Street, P.O. Drawer 220, Abbeville, Louisiana, 70511-0520 or submitted online at www.centralbidding.com.
Written receipts for bids will be issued according to the law. Bids will be received until 2:00 P.M., Tuesday, February 19, 2019; late bids arriving after the stated date and time will not be considered.
E. On the Bid Tabulation Form
, the bid amount quoted for the unit price shall be in accordance with the specifications listed on the specification sheet.
F. Successful bidder must be authorized by the Secretary of State to do business in Louisiana pursuant to applicable law. Documentation of such authorization must be provided if requested by the School Board.
G. Bids are to be submitted without State, City or Parish Sales and Used Taxes. II. BID OPENING
The opening of bids will be for reading only. Award of the bid will be made following tabulation and evaluation by the staff for compliance with specifications. III. REJECTION OF BIDS
The Vermilion Parish School Board reserves the right to reject any or all bids and to waive any informality. IV. CHANGE OR WITHDRAWAL OF BIDS A. PRIOR TO BID OPENING:
Should the bidder desire to change or withdraw his bid, he shall do so in writing, this communication to be received by the Purchasing Agent prior to date and hour of bid opening. B. AFTER BID OPENING:
No bids may be withdrawn for a period of thirty (30) days following the scheduled opening date. In the event of an error on a bid form submitted, unit prices offered will prevail and totals will be adjusted, if necessary. Any bid on any item should include a unit price and total price.
C. Bids containing blatantly obvious mechanical, clerical, or mathematical errors may be withdrawn by the bidder if clear and convincing sworn, written evidence of such errors is furnished to the School Board within forty-eight (48) hours of the bid opening excluding Saturday, Sundays, and legal holidays. If the School Board determines that the error is a blatantly obvious mechanical, clerical, or mathematical error, it shall accept the withdrawal. V. BID PRICES
A. All bid prices shall include delivery.
B. No invoice shall be paid before all conditions of this bid have been completed to the satisfaction of the Vermilion Parish School Board. VI. DELIVERY A. PLACE, DATE and HOUR:
In order for your bid to be considered, the delivery date on all SUVS shall be on or before April 2, 2019
. All SUVS should be delivered to the Vermilion Parish School Board, Transportation Department, 1731 West Port Street, Abbeville, Louisiana, between the hours of 8:00 A.M. and 2:30 P.M., Monday through Friday. VIII. AWARDING OF BIDS A. BASIS OF AWARD:
The Vermilion Parish School Board, in making the award, will consider the quality and all-around utility as well as price and will not necessary purchase the lowest priced item offered. B. TIE BID:
If all other factors are equal, tie bids will be decided on the basis of drawing lots, unless only one local vendor is involved. In these cases, preference will be given to the local vendor. IX. PROCUREMENT
Signed purchase orders will be issued for SUVS after approval detailing each need. CONTACT PERSON:
Any questions concerning this Invitation to Bid should be directed to:
Vermilion Parish School Board Transportation
1731 West Port Street
Telephone Number (337) 898-5800