NOTICE OF INVITATION FOR ANNUAL TERM BIDS
Sealed or Electronic Bids will be accepted by the Board of Supervisors of Harrison County, Mississippi, at the Board Conference room in the First Judicial District Courthouse in Gulfport, Mississippi, until the hour of 10:30 o’clock A.M. on Monday, March 30, 2020 for purchases by Harrison County of the following:
Annual Term Bids for the term beginning JULY 1, 2020 and ending JUNE 30, 2021
Group 10.9 Pesticides and Chemicals All bids for the above items must submitted on the bid forms provided within the Bid Specification Packet.
Bid Specification Packets may be obtained at NO CHARGE
by contacting the Harrison County Purchasing Department at 228-865-4028, located in the First Judicial District Courthouse at 1801 23rd Ave., Gulfport, Mississippi 39501 between the hours of 8:00 a.m. and 5:00 p.m. Bid Specification Packets / may also be obtained at www.centralbidding.com
. For any questions relating to obtaining the Bid Specification Packets / Contract Documents / Documents for Bidding Purposes from Central Bidding, electronic submittals and/or bidding process, please call Central Bidding at 225-810-4814.
All “Sealed Bids”
must be on file with the Clerk of the Board prior to the opening date and time as stated above. All Sealed Bids must be sealed and clearly marked on the outside of the envelope as indicated “Annual Term Bid Group 10.9 Pesticides and Chemicals; to be opened Monday, March 30, 2020”
Sealed Bid envelopes not so marked are submitted at the risk of the prospective Bidder and the County assumes no responsibility for the premature opening of same by any County employee. Sealed Bids sent through the U.S. Mail are done so at the risk of the bidder and should be addressed to the Harrison County Board of Supervisors, in care of the Chancery Clerks Office, Post Office Drawer CC, Gulfport, Mississippi, 39502. The County is NOT responsible for Sealed Bids that arrive in the mail after the designated opening time. Sealed Bids may be delivered in person to the Harrison County Chancery Clerk’s Office in the First Judicial District Courthouse located at 1801 23rd Ave, Gulfport, Mississippi until 5:00 p.m., Friday, March 27, 2020 or the Board Conference Room at the First Judicial District Courthouse in Gulfport, Mississippi on Monday, March 30, 2020 prior to the opening time as listed above.
Vendor/Contractor interested in submitting electronic bids in place of a sealed bid may do so only through Central Bidding at www.centralbidding.com. Questions regarding website registration, downloading of documents or electronic submittals, please contact Central Bidding Support at 225-810-4814 or @ email@example.com If the agency is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire, earthquakes, floods, or other natural disasters (the “Force Majeure Events”), which closure prevents the opening of bids at the advertised date and time, all bids received shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time. The new date and time of the bid opening, as determined in accordance with this paragraph, shall not be advertised, and all Vendors/Contractors, upon submission of a bid, shall be deemed to have knowledge of and shall have agreed to the provisions of this paragraph. Bids shall be received by the agency until the new date and time of the bid opening as set forth herein. The agency shall not be held responsible for the receipt of any bids for which the delivery was attempted and failed due to the closure of the agency as a result of a Force Majeure Event. Each Vendor/Contractor shall be required to ensure the delivery and receipt of its bid by the agency prior to the new date and time of the bid opening. The Board of Supervisors expressly reserves the right to accept or reject any or all bids or any part of any or all bids based on a lowest and best bid determination. If the bid documents request separate bids on phases or items of a project, the Board of Supervisors reserves the right to accept or reject any or all bids or any part of any or all bids based on a lowest and best bid determination on each phase or item for which a separate bid is requested. The Board of Supervisors reserves the right to waive informalities.
Bids may be held by the Board of Supervisors for a period not to exceed one hundred-twenty (120) days from the date of submittal for the purpose of reviewing the bids and investigating the qualifications of bid submitters, prior to awarding of the Contract.
By Order of the Harrison County Board of Supervisors adopted on the 9th day of March, 2020.
/s/ John McAdams
(SEAL) Clerk Board of Supervisors
Wednesday, March 11, 2020
Wednesday, March 18, 2020