Notice of Invitation to Bid:
Sand Beach Department - “SEA OATS” Uniola Paniculata Plants Project
The Harrison County Board of Supervisors will receive Electronic Reverse Auction Bids for the following:
SAND BEACH “SEA OATS” (UNIOLA PANICULATA PLANTS) TO INCLUDE PLANTING SERVICES Project Requirement:
Minimum Quantity: 100,000 Plants as specified
Services: Delivery and Planting as specifiedQualification Specifications will be accepted until 10:15 a.m. on Tuesday, February 11, 2020. Bid Qualification Specifications and Procedures
may be obtained at NO CHARGE by contacting the Harrison County Purchasing Department at 228-865-4028, located in the First Judicial District Courthouse at 1801 23rd Ave., Gulfport, Mississippi 39501 between the hours of 8:00 a.m. and 5:00 p.m. Bid Qualification Specifications and Procedures may also be obtained at www.centralbidding.com . For any questions relating to obtaining the Bid Specifications and Procedures from Central Bidding, electronic submittals and/or bidding process, please call Central Bidding at 225-810-4814. All Sealed Qualification Specifications
must be on file with the Clerk of the Board prior to or by the acceptance date and time as stated above. All Sealed Qualification Specifications submittals shall not include pricing. If pricing is submitted your company will be disqualified from participating in the live electronic reverse auction.
All sealed Qualification Specifications submittals must be clearly marked on the outside of the envelope as indicated “Sand Beach Department “SEA OATS” Uniola Paniculata Plants Project to be opened Tuesday, February 11, 2020”
. Sealed Qualification Specifications envelopes not so marked are submitted at the risk of the prospective bidder and the County assumes no responsibility for the premature opening of same by any County employee. All Sealed Qualification Specifications sent through the U.S. Mail are done so at the risk of the prospective bidder and should be addressed to the Harrison County Board of Supervisors, in care of the Chancery Clerks Office, 1801 23rd Avenue, Gulfport, Mississippi, 39501. The County is NOT responsible for Qualification Specifications that arrive in the mail after the designated opening time. Qualification Specifications may be delivered in person to the Harrison County Chancery Clerk’s Office in the First Judicial District Courthouse located at 1801 23rd Ave, Gulfport, Mississippi until 5:00 p.m. on Monday, February 10, 2020, or the Board of Supervisor’s conference room at the First Judicial District Courthouse in Gulfport, Mississippi on Tuesday, February 11, 2020 by the accepting time as listed above. All Electronic Qualification Specifications
may be submitted electronically at www.centralbidding.com no later than Tuesday, February 11, 2020 by the accepting time as listed above. For any questions relating to the registration, electronic submittals and/or bidding process, please call Central Bidding at 225-810-4814. NOTE: all Electronic Qualification Specifications submittals shall not include pricing. If pricing is submitted your company will be disqualified from participating in the live electronic reverse auction
Submissions will be evaluated and vendors submitting acceptable Qualification Specifications will be invited to participate in the Electronic Reverse Auction. The Harrison County Board of Supervisors reserves the right to extend the auction date if necessary to complete the pre-qualification process.
Bidding will be held by Electronic Reverse Auction on Wednesday, February 26, 2020 at www.centralbidding.com at the following time shown:
Live Reverse Auction Time: 11:30 A.M. CST – 11:45 A.M. CST *NOTE*: This bid has a limited time of fifteen (15) minutes. It will end at the exact time as stated unless there is any anti-bid sniping. There is a maximum of 4 anti-bid snipes per bid group at five (5) minutes each which will extend each bid group a maximum of twenty (20) minutes.
Electronic bids and/or reverse auction bids must be submitted at www.centralbidding.com
.Vendor Registration and Bid Submittal
: Vendor registration and bid submittal is available at no cost through Central Bidding. Charges only apply to the downloading of bid documents for non-members of Central Bidding. NOTE: Bid documents are available at NO CHARGE by contacting the Harrison County Purchasing Department at 228-865-4028. For any questions relating to the registration or electronic bidding process, please call Central Bidding at 225-810-4814.
If the agency is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire, earthquakes, floods, or other natural disasters (the “Force Majeure Events”), which closure prevents the acceptance, opening of Sealed or Electronic bids, or the live Reverse Auction at the advertised date and time, all bids shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time.
All reverse auctions shall begin on the next business day that the agency shall be open and at the previously advertised time. The agency shall not be held responsible for the receipt of any bids for which the delivery was attempted and failed due to the closure of the agency as a result of a Force Majeure Event
. Each Vendor/Contractor shall be required to ensure the delivery and receipt of its Sealed and/or Electronic bid by the agency prior to the new date and time of the bid opening.
The Owner expressly reserves the right to accept or reject any or all bid qualification specifications or bids or any part of any or all bids based on a lowest and best bid determination. If the bid documents request separate bids on phases or items of a project, the Owner reserves the right to accept or reject any or all bid qualification specifications or bids or any part of any or all bid qualification specifications or bids based on qualifications and/or lowest and best bid determination on each phase or item for which a separate bid is requested. The Owner reserves the right to reject any and all bids and to waive informalities.
Bids may be held by the Owner for a period not to exceed sixty (60) days from the date of submittal for the purpose of reviewing the bids and investigating the qualifications of Bidders, prior to awarding of the Contract.
By Order of the Board of Supervisors, this the 13th day of January 2020.
Clerk of the Board of Supervisors
Harrison County, Mississippi
Publication Dates: Friday, January 17, 2020
Friday, January 24, 2020