Invitation to Bid and Advertisement
Notice is hereby given that sealed bids will be received for the project named below by the City of
Southaven, until 2:00 P.M. local time on 10-11-2022 and will be opened and read aloud shortly thereafter.
Location for Receipt of Bids:
Bid for Snowden Grove Baseball Complex Building Envelope Improvements
Southaven City Hall
8710 Northwest Dr.
Southaven, MS 38671
Plans and Specifications Entitled:
Snowden Grove Baseball Complex Building Envelope Improvements
RFP documents are posted on http://www.centralauctionhouse.com. To view these, download, and
receive bid/RFP notices by e-mail, you must register with Central Bidding. Vendors/Contractors have the
option to submit their bids/RFP’s electronically or by paper copy. For information about the electronic
submittal process, contact Finley Ward with Central Bidding at 225.810.4814.
Bids shall be either hand delivered or mailed to the owner, or submitted electronically with Central
Bidding. No bid received after the scheduled time for opening will be considered.
In lieu of a deposit, drawings may be inspected at and purchased from Memphis Reprographics, located
at 6178 Macon Rd, Memphis, TN 38134 (phone no. 901.590.4862). www.memphisreprographics.com
a. Qualified Prime (General) Contractors, Subcontractors, and Material Suppliers may download or
purchase hard copies or the set(s) of plans and specifications upon request and payment from Memphis
Reprographics. Any questions or issues contact Memphis Reprographics.
b. General Contractor Plan holders should register with Memphis Reprographics to be added to the
Prime Contractors list. In order to be added to Prime Contractors list, you must register a free account
with Memphis Reprographics. Plan holder information will be made public.
c. Partial Sets will not be issued.
d. As a courtesy, copies of plans and specifications will be placed in plans rooms in
major cities within the area, locally, and elsewhere as bona-fide requests are
Proposals shall be submitted in duplicate only upon the blank proposal forms provided with the
specifications and must be accompanied by Proposal Security in the form of Certified Check or
acceptable Bid Bond in the amount equal to at least five percent (5%) of the Base Bid: such security to be
forfeited as liquidated damages, not penalty, by any bidder who fails to carry out the terms of the
proposal, execute contract and post the Performance Bond in the form and amount within the time
specified. The Bid Bond, if used, shall be payable to the Owner.
Bids on the Project must be received on or before the period scheduled for the project and no bid
withdrawn after the scheduled closing time for the project for a period of forty-five (45) days.
All bids submitted in excess of $50,000.00 shall contain on the outside or exterior of the envelope or
container of such bid, the contractor’s Certificate of Responsibility number issued by the Mississippi State
Board of Contractors.
A. There will be an advised pre-bid conference for this project on 9/22/2022 at 10:00 am located at:
Parks Department Offices
3335 Pine Tar Alley
Southaven, MS 38672
The Owner reserves the right to reject any and all bids on any or all projects and to waive informalities or
City of Southaven
8710 Northwest Dr
Southaven, MS 38671
UrbanArch Associates, P.C. - Brian P. Bullard, AIA
498 South Main Street
Memphis, TN 38103
DATES OF ADVERTISEMENT: 9/8/2022
REQUESTS FOR INFORMATION (RFIs) MUST BE SUBMITTED VIA EMAIL TO: