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SOQ 24-007-Provide School Uniform Assistance Program for JeffCap
Louisiana > Jefferson Parish Government
SOQ: 18227115

IMPORTANT ANNOUNCEMENTS

Bid Law Requirement Update: Act 406
Vendors will be required to submit certain documentation with SOQ submission, i.e. affidavits, proof of insurance, etc. These requirements will be outlined specifically in the instructions of each SOQ package. Vendors should continue to carefully read and respond accordingly per the requirements of the SOQ packages. These changes are pursuant Louisiana Public Bid Law more specifically, Act 406 of the 2016 Louisiana Legislative Regular Session. For the purposes of this communication, this change applies to Jefferson Parish Government bid solicitations only. For more information, please call Jefferson Parish Purchasing at 504-364-2678.

Electronic Bond Submission May Be Required
If the SOQ documents require a surety, vendors submitting responses to Jefferson Parish through this site must submit an electronic bond through the respective online clearinghouse bond management system(s). You may click the link below to use:
BID BOND AGENCIES

SOQ Submittal Formats:

While this site accepts various file types, sizes and quantities, the preferred method for delivering all of the appropriate and required SOQ documents is one single scanned PDF file. Vendors submitting a SOQ with multiple uploaded images/photos of bid responses are solely responsible for clarity. If uploaded images/documents are not legible, the vendors submission will be rejected. Please note all requirements in this SUBMITTAL package for electronic SOQ submission.

NOTICE:

TO RESPOND TO THIS SOLICITATION, PLEASE PRINT THE ENTIRE SOQ FORM INCLUDING THE INSTRUCTIONS. COMPLETE THE SOQ FORM AND ATTACH ANY SPECIFICATIONS OR ADDITIONAL REQUIRED DOCUMENTS. SCAN THE ENTIRE SOQ RESPONSE AND UPLOAD TO THE ONLINE BIDDING SITE. ENSURE THAT YOU HAVE REVIEWED ALL INSTRUCTIONS THAT APPLY TO THIS SOQ, AS THE REQUIREMENTS FOR BOND SUBMISSIONS HAVE CHANGED.

Listing Information/Advertisement:


PUBLIC NOTICE 
SOQ 24-007
 
School Uniform Assistance Program
 
The Parish of Jefferson, authorized by Resolution No.143673, is hereby soliciting the submittal of a Statement of Qualification (General Professional Services Questionnaire) from individuals or firms interested in participation with the Jefferson Community Actions Community Service Block Grant - School Uniform Assistance Program. The purpose of the Project is to identify multiple qualified, licensed school uniform vendors to provide school uniforms to preapproved Pre-K to 12th-grade students through a voucher system under the Department of Community Action Programs’ Community Services Block Grant.
 
Deadline for Submissions: 3:30 p.m., April 5, 2024
 
Scope of Services
Receive and update an emailed spreadsheet of the preapproved voucher list
Receive and redeem preapproved vouchers
Maintain purchase records by attaching copies of receipts to vouchers. 
Individuals and /or firms approved by the Program to provide services are responsible for retaining records of purchases and redeemed and unredeemed program vouchers. At the program's close, vendors will be responsible for compiling records for submission to the CSBG Program Manager and then retained by the Program. 
All Statements of Qualification must include a copy of the Jefferson Parish General Professional Service Questionnaire for the contract period, October 1, 2023, through September 30, 2024.
The following evaluation criteria, listed in order of importance, are used to evaluate each firm submitting a Statement of Qualifications:
Scope of Services - 30 points
Demonstrated ability to provide the required services sought by the program. (30) points
Previous Years of Program Participation Experience – 30 points
Responsiveness to the SOQ -10 points 
The person or firm submitting a Statement of Qualification (General Professional Services Questionnaire) must identify all subcontractors who will assist in providing professional services for the project, in the professional services questionnaire. Each subcontractor shall be required to submit a (General Professional Services Questionnaire) and all documents and information included in the questionnaire.  (Refer to Jefferson Parish Code Ordinance, Section 2-928)
All persons or firms (including subcontractors) must submit a Statement of Qualifications (General Professional Services Questionnaire) by the deadline. The latest professional services questionnaire may be obtained by contacting the Purchasing Department at (504) 364-2678 or via the Jefferson Parish website at www.jeffparish.net.  This questionnaire can be accessed by hovering over “Business and Development” on the website and clicking on the Professional Services Questionnaires option under “Doing Business in Jefferson Parish”.
Submissions will only be accepted electronically via Jefferson Parish’s e-Procurement site, Central Bidding at www.centralauctionhouse.com or www.jeffparishbids.net.  Registration is required and free for Jefferson Parish vendors by accessing the following link: www.centralauctionhouse.com/registration.php.
 
No submittals will be accepted after the deadline.
Affidavits are not required to be submitted with the Statement of Qualifications, but shall be submitted prior to contract approval.
Disputes/protests relating to the decisions by the evaluation committee or by the Jefferson Parish Council shall be brought before the 24th Judicial Court.
 
ADV: The New Orleans Advocate:  March 13, & 20, 2024

Additional Notes/Requirements
PROVIDE COMPLETE COMPANY INFORMATION ON ELECTRONIC ENVELOPE!!
SUBMITTAL INFORMATION
Creator Username: SFOLSE
Submittal Privacy: Response Encryption
Started: 13-Mar-2024 4:05:00 PM CDT
Ends: 05-Apr-2024 3:30:00 PM CDT ( Expired )
History: 307 Views, 2 Messages
Event Status: Expired since 05-Apr-2024 3:30:00 PM CDT
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PUBLIC MESSAGE BOARD
Discuss questions with the owner/creator of this Listing.
SFOLSE on 18-Mar-2024 2:21:25 PM CDT
QUESTION: Does this contract require the vendor to be local to Gretna or will an online ordering system be acceptable? ANSWER: The Department prefers local and in Jefferson Parish because all of the Schools are in Jefferson Parish.
SFOLSE on 19-Mar-2024 3:40:44 PM CDT
QUESTION:What is the program service estimate? How many students will this grant program service? ANSWER:We are expecting to assist approximately 500 students this program year. QUESTION:. Is there a required uniform dress code? Each school is different.ANSWER:We are serving both public and private schools in Jefferson Parish. QUESTION:Do you want a proposal draft outlining our voucher program details? Or is the qualification questionnaire is sufficient? ANSWER:The questionnaire is sufficient, but if there are things that the vendor would like to highlight, they can submit additional information with a proposal. QUESTION: . Is pricing of uniforms a consideration? ANSWER:Yes, we are looking for the most affordable options for the recipients.
UPDATE/ADDENDUM HISTORY
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