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SOQ 24-007-Provide School Uniform Assistance Program for JeffCap
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SOQ: 18227115
IMPORTANT ANNOUNCEMENTS Bid Law Requirement Update: Act 406 Electronic Bond Submission May Be Required
Vendors will be required to submit certain documentation with SOQ submission, i.e. affidavits, proof of insurance, etc. These requirements will be outlined specifically in the instructions of each SOQ package. Vendors should continue to carefully read and respond accordingly per the requirements of the SOQ packages. These changes are pursuant Louisiana Public Bid Law more specifically, Act 406 of the 2016 Louisiana Legislative Regular Session. For the purposes of this communication, this change applies to Jefferson Parish Government bid solicitations only. For more information, please call Jefferson Parish Purchasing at 504-364-2678.
If the SOQ documents require a surety, vendors submitting responses to Jefferson Parish through this site must submit an electronic bond through the respective online clearinghouse bond management system(s). You may click the link below to use:
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NOTICE:
TO RESPOND TO THIS SOLICITATION, PLEASE PRINT THE ENTIRE SOQ FORM INCLUDING THE INSTRUCTIONS. COMPLETE THE SOQ FORM AND ATTACH ANY SPECIFICATIONS OR ADDITIONAL REQUIRED DOCUMENTS. SCAN THE ENTIRE SOQ RESPONSE AND UPLOAD TO THE ONLINE BIDDING SITE. ENSURE THAT YOU HAVE REVIEWED ALL INSTRUCTIONS THAT APPLY TO THIS SOQ, AS THE REQUIREMENTS FOR BOND SUBMISSIONS HAVE CHANGED.
Listing Information/Advertisement:
PUBLIC NOTICE
SOQ 24-007
School Uniform Assistance Program
The Parish of Jefferson, authorized by Resolution No.143673, is hereby soliciting the submittal of a Statement of Qualification (General Professional Services Questionnaire) from individuals or firms interested in participation with the Jefferson Community Actions Community Service Block Grant - School Uniform Assistance Program. The purpose of the Project is to identify multiple qualified, licensed school uniform vendors to provide school uniforms to preapproved Pre-K to 12th-grade students through a voucher system under the Department of Community Action Programs’ Community Services Block Grant.
Deadline for Submissions: 3:30 p.m., April 5, 2024
Scope of Services
Receive and update an emailed spreadsheet of the preapproved voucher list
Receive and redeem preapproved vouchers
Maintain purchase records by attaching copies of receipts to vouchers.
Individuals and /or firms approved by the Program to provide services are responsible for retaining records of purchases and redeemed and unredeemed program vouchers. At the program's close, vendors will be responsible for compiling records for submission to the CSBG Program Manager and then retained by the Program.
All Statements of Qualification must include a copy of the Jefferson Parish General Professional Service Questionnaire for the contract period, October 1, 2023, through September 30, 2024.
The following evaluation criteria, listed in order of importance, are used to evaluate each firm submitting a Statement of Qualifications:
Scope of Services - 30 points
Demonstrated ability to provide the required services sought by the program. (30) points
Previous Years of Program Participation Experience – 30 points
Responsiveness to the SOQ -10 points
The person or firm submitting a Statement of Qualification (General Professional Services Questionnaire) must identify all subcontractors who will assist in providing professional services for the project, in the professional services questionnaire. Each subcontractor shall be required to submit a (General Professional Services Questionnaire) and all documents and information included in the questionnaire. (Refer to Jefferson Parish Code Ordinance, Section 2-928)
All persons or firms (including subcontractors) must submit a Statement of Qualifications (General Professional Services Questionnaire) by the deadline. The latest professional services questionnaire may be obtained by contacting the Purchasing Department at (504) 364-2678 or via the Jefferson Parish website at www.jeffparish.net. This questionnaire can be accessed by hovering over “Business and Development” on the website and clicking on the Professional Services Questionnaires option under “Doing Business in Jefferson Parish”.
Submissions will only be accepted electronically via Jefferson Parish’s e-Procurement site, Central Bidding at www.centralauctionhouse.com or www.jeffparishbids.net. Registration is required and free for Jefferson Parish vendors by accessing the following link: www.centralauctionhouse.com/registration.php.
No submittals will be accepted after the deadline.
Affidavits are not required to be submitted with the Statement of Qualifications, but shall be submitted prior to contract approval.
Disputes/protests relating to the decisions by the evaluation committee or by the Jefferson Parish Council shall be brought before the 24th Judicial Court.
ADV: The New Orleans Advocate: March 13, & 20, 2024
SOQ 24-007
School Uniform Assistance Program
The Parish of Jefferson, authorized by Resolution No.143673, is hereby soliciting the submittal of a Statement of Qualification (General Professional Services Questionnaire) from individuals or firms interested in participation with the Jefferson Community Actions Community Service Block Grant - School Uniform Assistance Program. The purpose of the Project is to identify multiple qualified, licensed school uniform vendors to provide school uniforms to preapproved Pre-K to 12th-grade students through a voucher system under the Department of Community Action Programs’ Community Services Block Grant.
Deadline for Submissions: 3:30 p.m., April 5, 2024
Scope of Services
Receive and update an emailed spreadsheet of the preapproved voucher list
Receive and redeem preapproved vouchers
Maintain purchase records by attaching copies of receipts to vouchers.
Individuals and /or firms approved by the Program to provide services are responsible for retaining records of purchases and redeemed and unredeemed program vouchers. At the program's close, vendors will be responsible for compiling records for submission to the CSBG Program Manager and then retained by the Program.
All Statements of Qualification must include a copy of the Jefferson Parish General Professional Service Questionnaire for the contract period, October 1, 2023, through September 30, 2024.
The following evaluation criteria, listed in order of importance, are used to evaluate each firm submitting a Statement of Qualifications:
Scope of Services - 30 points
Demonstrated ability to provide the required services sought by the program. (30) points
Previous Years of Program Participation Experience – 30 points
Responsiveness to the SOQ -10 points
The person or firm submitting a Statement of Qualification (General Professional Services Questionnaire) must identify all subcontractors who will assist in providing professional services for the project, in the professional services questionnaire. Each subcontractor shall be required to submit a (General Professional Services Questionnaire) and all documents and information included in the questionnaire. (Refer to Jefferson Parish Code Ordinance, Section 2-928)
All persons or firms (including subcontractors) must submit a Statement of Qualifications (General Professional Services Questionnaire) by the deadline. The latest professional services questionnaire may be obtained by contacting the Purchasing Department at (504) 364-2678 or via the Jefferson Parish website at www.jeffparish.net. This questionnaire can be accessed by hovering over “Business and Development” on the website and clicking on the Professional Services Questionnaires option under “Doing Business in Jefferson Parish”.
Submissions will only be accepted electronically via Jefferson Parish’s e-Procurement site, Central Bidding at www.centralauctionhouse.com or www.jeffparishbids.net. Registration is required and free for Jefferson Parish vendors by accessing the following link: www.centralauctionhouse.com/registration.php.
No submittals will be accepted after the deadline.
Affidavits are not required to be submitted with the Statement of Qualifications, but shall be submitted prior to contract approval.
Disputes/protests relating to the decisions by the evaluation committee or by the Jefferson Parish Council shall be brought before the 24th Judicial Court.
ADV: The New Orleans Advocate: March 13, & 20, 2024
Additional Notes/Requirements
PROVIDE COMPLETE COMPANY INFORMATION ON ELECTRONIC ENVELOPE!!
SUBMITTAL INFORMATION| Creator Username: | SFOLSE |
| Submittal Privacy: | Response Encryption |
| Started: | 13-Mar-2024 4:05:00 PM CDT |
| Ends: | 05-Apr-2024 3:30:00 PM CDT ( Expired ) |
| History: | 408 Views, 2 Messages |
| Event Status: | Archived event |
| Actions: |
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| Visitors: | Visitors/Central Bidding Plan Holders |
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UPDATE/ADDENDUM HISTORYAll updates/changes are listed below::
BID HISTORY| Username | Bid Amount Type | Company name | Bid Amount | Bid Placed | ||
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For entire project | Poree's Embroidery | =SEALED= | 18-Mar-2024 8:51:34 PM CDT | ||
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Date: March 18, 2024
To: Jefferson Parish Purchasing Department From: Poree's Embroidery Re: SOQ No. 24-007 School Uniform Assistance Program for JeffCap Thank you for the opportunity to submit Poree's Embroidery Statement of Qualifications and General Professional Services Questionnaire in demonstrating Poree's Embroidery's capabilities in supporting the Jefferson Parish School Uniform Assistance Program. We are excited to provide additional details about our ability to offer both gift cards and/or paper voucher programs along with the highest quality of school uniforms at a fair and equitable price, enhancing the accessibility and efficiency of the School Uniform program for Pre-K to 12th-grade students and their families of Jefferson Parish. Poree's Embroidery founded in 2000 is the leading school and business uniform supplier in the Greater New Orleans area. Poree's Embroidery is certified as a minority-veteran owed business. Poree's Embroidery operates two retail stores of the Westbank and Eastbank of the Greater New Orleans area. Poree's Embroidery currently provides voucher programs to Regional Transit Authority, Urban League, New Orleans Public Schools and others. All of the manufacturing of school uniforms are done in house within our state-of-art warehouse. Poree's Embroidery is able to maintain the highest quality of goods and determines our production schedule with 97% accuracy. Our uniform shirts feature custom embroidery and are never patches which parents love as they don't have to worry about the patches coming off. In addition, Poree's Embroidery is the main distributor of embroidery for many of the school and business uniform stores in the area. Poree's Embroidery is equipped to provide the following services: Gift Card Program: Poree's Embroidery offers customizable gift card solutions tailored to the needs of the School Uniform Assistance Program. Gift cards provide recipients with flexibility and autonomy in selecting their required uniforms, ensuring that they can choose items that best fit their preferences and sizing requirements. Our gift card program streamlines the distribution process and simplifies tracking for program administrators, offering a convenient solution for both organizers and beneficiaries. Paper Voucher Program: If a paper voucher system is required as Poree's Embroidery can provide these services. Poree's Embroidery is fully capable of implementing a traditional paper voucher program for the School Uniform Assistance Program. Our vouchers are professionally designed, easily redeemable, and include clear instructions for recipients on how to obtain their uniforms. We understand the importance of maintaining accountability and transparency in voucher distribution, and our paper voucher program is designed to facilitate seamless administration while ensuring that eligible students receive the support they need. By offering both gift card and paper voucher options, Poree's Embroidery demonstrates our commitment to accommodating diverse preferences and operational requirements within the Jefferson Parish School Uniform Assistance Program. Whether participants prefer the convenience of digital transactions or the familiarity of traditional paper vouchers, our flexible solutions are designed to meet Jefferson Parish needs effectively. Poree's Embroidery currently offers school voucher program to the following unities: New Orleans Public Schools via a customized physical gift card which is redeemable via our Eastbank or Westbank stores. In addition students and parents are able to shop online at www.porees.com for shipping or pickup in-store. All of these options were developed in an effort to create a seamless and stress free shopping experience. (See example) Regional Transit Authority- uniform allowance program to all transportation drivers of the agency. Urban League provides school uniform paper vouchers to students and their families of underserved and disadvantaged students of PreK-12th grade students of Jefferson and Orleans Parish students. Poree's Embroidery is confident that our comprehensive capabilities, combined with our dedication to quality and customer service, make us an invaluable partner for the School Uniform Assistance Program. We are eager to collaborate with Jefferson Parish to empower students and families through accessible, high-quality school uniforms. Thank you for considering Poree's Embroidery as a partner for this important initiative. Should you have any questions or require further information, please do not hesitate to reach out. Malcolm Poree President Poree's Embroidery Cell: 504-957-6145 Store: 504-367-9187 www.porees.com Delivery: 0 Days
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For entire project | L&L Alexis School Uniforms | =SEALED= | 22-Mar-2024 3:58:14 PM CDT | ||
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Delivery: 0 Days
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For entire project | UNIFORMS BY KAJAN LLC | =SEALED= | 03-Apr-2024 1:58:34 PM CDT | ||
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For entire project | JONAH'S ENTERPRISES INC | =SEALED= | 04-Apr-2024 11:03:25 AM CDT | ||
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PLEASE SEE ATTACHED.
Delivery: 0 Days
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For entire project | Uniforms by Logo Express | =SEALED= | 05-Apr-2024 12:07:54 PM CDT | ||
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Uniforms by Logo Express General Professional Services Questionaire and SOQ response for resolution NO.143673
Delivery: 0 Days
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For entire project | Ibiley Uniform INC | =SEALED= | 05-Apr-2024 1:41:13 PM CDT | ||
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Please see our profesional questionarie, and our statement of qualifications.
Delivery: 0 Days
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