Section ADV - Advertisement for Bids
DATE: January 10, 2012
Notice is hereby given that sealed bids will be received by the Owner, LAFAYETTE PUBLIC TRUST FINANCING AUTHORITY, either electronically at www.centralauctionhouse.com or in the office of the Purchasing Division at the Lafayette Consolidated Government Building, located at 705 West University Avenue, Lafayette, LA 70506, until 2:00 PM, Central Time on THURSDAY, FEBRUARY 14, 2013 for the following:
110 OLIVIER STREET
Bids will, shortly thereafter, be opened and read aloud. Bids received after the above specified time for opening shall not be considered and shall be returned unopened to the sender.
In accordance with Louisiana RS 38:2212, bidders may submit their bid electronically at www.centralauctionhouse.com. Plans and specifications are available by electronic means on the website and are listed under the Lafayette Public Trust Financing Authority. The website is available 24 hours a day, seven days a week. Contractors submitting bids electronically are required to provide the same documents as contractors submitting through the mail or hand delivery. Regardless of the bid results, the bidder will have 48 hours from opening of the bids to provide the Owner the original documents. If a certified check, or cashier’s check, is submitted as the bid security, electronic copies of the front and back of the check shall be included with the electronic bid. If a bidder fails to provide the original hard copies of these documents within 48 hours of the bid opening, their bid shall be considered as non-responsive.
SCOPE OF WORK: The removal of existing construction items and the interior renovation of an existing 2600 square foot warehouse building located at 110 Olivier Street, Lafayette LA for offices of the Lafayette Public Trust Financing Authority. The work consist of, but is not limited to, interior and exterior renovations, sitework, interior metal stud and drywall partitions, doors, windows, finishes, plumbing, mechanical, and electrical improvements.
Complete sets of Bidding Documents may be obtained from Architect Southwest - 534 Jefferson Street, Lafayette, LA 70501 - (337) 237-2211, after submitting a deposit of SEVENTY DOLLARS ($70.00) per each set of documents. Deposits shall be fully refundable for the first set of documents to PRIME BIDDERS and one-half-refundable for all additional sets to Prime Bidders, provided he submits a bonafide bid and the complete set of documents are returned in good condition within ten (10) days after bid opening; OTHERWISE THEIR DEPOSIT, IN FULL, WILL BE FORFEITED. NOTE: NO CASH WILL BE ACCEPTED – ONLY CHECKS OR MONEY ORDERS MADE PAYABLE TO THE LAFAYETTE PUBLIC TRUST FINANCING AUTHORITY WILL BE ACCEPTABLE. Bidding materials will be forwarded as soon as possible after receipt of the deposit and any necessary postage and shipping charges. Bidding materials may also be picked up, in person or by pre-paid courier service if arrangements have been made for such with the office of the Architect. Contract Documents shall be available until 24 hours before the bid opening date. No partial sets will be issued.
A MANDATORY PRE-BID CONFERENCE will be held at 2:00 P.M. on Thursday January 24, 2013 at the Project site at 110 Olivier Street, Lafayette, LA 70501. All Prospective Prime Bidders are advised that attendance at the Pre-bid Conference is MANDATORY. Bids will be received and opened only from Bidders who are on record as having attended the mandatory pre-bid conference.
Each bid shall be accompanied by a certified check, cashier’s check, or bid bond payable to the Lafayette Consolidated Government, the amount of which shall be five percent (5%) of the base bid plus all additive alternates. If a bid bond is used, it shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A-Rating in the latest printing of the A.M. Best’s Key Rating Guide to write individual bonds up to ten percent (10%) of policyholders’ surplus as shown in the A.M. Best’s Key Rating Guide, or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents. The bid bond shall be issued by a company licensed to do business in Louisiana. The certified check, cashier’s check, or bid bond shall be given as a guarantee that the bidder shall execute the contract, should it be awarded to him, in conformity with the contract documents within ten (10) days.
The successful Bidder shall also be required to furnish a Performance and Payment Bond written by a company licensed to do business in Louisiana, in an amount equal to 100% of the Contract amount. Surety must be listed currently on the U. S. Department of Treasury Financial Management Service List (Treasury List) as approved for an amount equal to or greater than the contract amount, or must be an insurance company domiciled in Louisiana or owned by Louisiana residents. If surety is qualified other than by listing on the Treasury list, the contract amount may not exceed fifteen percent of policyholders' surplus as shown by surety's most recent financial statements filed with the Louisiana Department of Insurance and may not exceed the amount of $500,000. However, a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A. M. Best's Key Rating Guide shall not be subject to the $500,000 limitation, provided that the contract amount does not exceed ten percent of policyholders' surplus as shown in the latest A. M. Best's Key Rating Guide nor fifteen percent of policyholders' surplus as shown by surety's most recent financial statements filed with the Louisiana Department of Insurance. The Bond shall be signed by the surety's agent or attorney-in-fact.
Bids shall only be accepted from Contractors who are properly licensed under the provisions of the Contractor's Licensing Laws of the State of Louisiana for the classification of Building Construction. Bidder is required to comply with provisions and requirements of LA RS 38:2212 (A)(1)(c). No Bidder may withdraw his proposal for at least forty-five (45) days after the time scheduled for the opening of bids, except under the provisions of LA R.S. 38:2214. Each proposal shall be submitted only on the Contractor's Bid Form included in the Contract Documents.
The Lafayette Public Trust Financing Authority shall incur no obligation to the Contractor until the Contract between the Owner and the Contractor is fully executed.
The Owner reserves the right to reject any and all bids and to waive informalities. In accordance with LA RS 38:2212 (A) (1) )b), the provisions and requirements of this section, those stated in the Advertisement for Bids, and those required on the Bid Form shall not be considered as informalities and shall not be waived.
BY ORDER OF: LAFAYETTE PUBLIC TRUST FINANCING AUTHORITY
END OF SECTION ADV