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SOQ 22-038-Group Life Insurance and AD&D coverage and Voluntary Long-Term Disability, Dependent Life Insurance and Voluntary AD&D coverage
Louisiana > Jefferson Parish Government
SOQ: 3226311

IMPORTANT ANNOUNCEMENTS

Bid Law Requirement Update: Act 406
Vendors will be required to submit certain documentation with SOQ submission, i.e. affidavits, proof of insurance, etc. These requirements will be outlined specifically in the instructions of each SOQ package. Vendors should continue to carefully read and respond accordingly per the requirements of the SOQ packages. These changes are pursuant Louisiana Public Bid Law more specifically, Act 406 of the 2016 Louisiana Legislative Regular Session. For the purposes of this communication, this change applies to Jefferson Parish Government bid solicitations only. For more information, please call Jefferson Parish Purchasing at 504-364-2678.

Electronic Bond Submission May Be Required
If the SOQ documents require a surety, vendors submitting responses to Jefferson Parish through this site must submit an electronic bond through the respective online clearinghouse bond management system(s). You may click the link below to use: https://www.centralauctionhouse.com/central-bidding/bid-bonds

SOQ Submittal Formats:

While this site accepts various file types, sizes and quantities, the preferred method for delivering all of the appropriate and required SOQ documents is one single scanned PDF file. Vendors submitting a SOQ with multiple uploaded images/photos of bid responses are solely responsible for clarity. If uploaded images/documents are not legible, the vendors submission will be rejected. Please note all requirements in this SUBMITTAL package for electronic SOQ submission.

NOTICE:

TO RESPOND TO THIS SOLICITATION, PLEASE PRINT THE ENTIRE SOQ FORM INCLUDING THE INSTRUCTIONS. COMPLETE THE SOQ FORM AND ATTACH ANY SPECIFICATIONS OR ADDITIONAL REQUIRED DOCUMENTS. SCAN THE ENTIRE SOQ RESPONSE AND UPLOAD TO THE ONLINE BIDDING SITE. ENSURE THAT YOU HAVE REVIEWED ALL INSTRUCTIONS THAT APPLY TO THIS SOQ, AS THE REQUIREMENTS FOR BOND SUBMISSIONS HAVE CHANGED.

Listing Information/Advertisement
PUBLIC NOTICE
SOQ 22-038
 
Group Life Insurance and AD&D coverage and Voluntary Long-Term Disability, Dependent Life Insurance and Voluntary AD&D coverage
 
                          Deadline for Submissions: 3:30 P.M., August 11, 2022
 
Jefferson Parish Government (referred to herein as JPG or the Parish), authorized by Resolution No. 140000, wishes to obtain proposals from qualified and licensed insurance carriers for:
Group Life Insurance with Accidental Death & Dismemberment for active employees (Employer-Paid)
Group Life Insurance for retired employees (Employer-Paid)
Voluntary Additional Life Insurance and Dependent Life options (Employee- Paid)
Voluntary Benefits for Long Term Disability (Employee-Paid)
Voluntary Accidental Death and Dismemberment (Employee -Paid)Benefit Highlights – Proposals should mirror current benefit structure. Certificates will be provided.  ”Open Enrollment” up to Guarantee Issue for initial open enrollment period.
Employer Paid Group Life & AD&D (Active) – 1 times annual salary up to $150,000
Employer Paid Group Life (Retirees) - $10,000 reduces to $5,000 at age 70
Additional Life - Employee Life insurance in multiples of $10,000 up to the lesser of $350,000 or 5 times annual earnings.  Dependent Life Insurance $2,000 Spouse $1,000 Child
Voluntary AD&D - Employee $25,000 increments up to $1,000,000 – Spouse only 60% of employee amount.  Child only 15% of employee amount.  Spouse and children 50% of employee amount and 10% of employee amount for each child.
Long Term Disability

Option 1 - 60% of the first $8,333  $5,000 max benefit
Option 2 - 30% of the first $6,667 $2,000 max benefit

Travel Assistance – Included with Basic Life
Employee Assistance Program (EAP) (including 3 face to face visits) – Included with Basic LifeThe enrollment period is approximately mid-October through mid-November 2022, to be effective January 1, 2023. 
JPG consists of approximately thirty departments providing services for the citizens of Jefferson Parish.  Services provided include but are not limited to water, sewage, drainage, streets, fire and supporting departments.  Included in the employee benefit plans are employees of the 24th Judicial District Court, Juvenile Court, two Parish Courts, the District Attorney’s Office, the Coroner’s Office, the Justices of the Peace and the Constables Offices.    There are approximately 3,400 benefit eligible employees. 
 
Basic Life and Accidental Death & Dismemberment (Employer-Paid) plans should be quoted net of commissions, bonuses, overrides, and all other forms of producer direct and indirect compensation.  Voluntary Life, Voluntary Long-Term Disability and Voluntary Accidental Death & Dismemberment (Employee-Paid) plans should be quoted with standard commissions.
 
JPG will provide the following information upon email request to jpalermo@jeffparish.net
 
2022 Census
Current plan documents 
MINIMUM QUALIFICATIONS
 
The following are mandatory requirements for all proposers that cannot be delegated to another entity and must be met by the actual entity submitting the proposal. Failure to meet any of these requirements at the time of the submission deadline will result in the disqualification of a proposal:
 
Proposer must be licensed in Louisiana and in other states once it is known that a beneficiary has moved to or received services in that state. The proposer should also indicate in their response how they are in compliance and have a working knowledge and understanding of the claims payment laws and other life and disability laws of the states where a Parish employee or dependent resides. For example, state whether or not you have a compliance officer, list those states you are currently licensed in, and explain who is responsible for overseeing compliance. Please provide copies of all licensing credentials from the State of Louisiana with your proposal. 
Proposer must have at least five (5) years of experience in providing the type of plans and services requested in this SOQ. 
Proposer must offer the type of plans and services as described in this SOQ to at least three (3) similar employer groups or municipalities with similar total members as Jefferson Parish Government, and provide a list of references. 
EVALUATION CRITERIA
 
Plan design requirements for the plan benefits and levels of coverage by product – 25 maximum points;
Demonstrated experience providing quality voluntary long term disability, accidental death and dismemberment; and parish-paid group life with option for employee-paid buy-up and dependent life benefits for large groups (3000+ members) – 20 points maximum;
Rates for plan chosen (financial proposals) – 25 points maximum;
Company’s financial strength based on A.M. Best Rating or Standard & Poor’s (a rating of B or below will receive 0 points) – 10 points maximum;
Demonstrated ability to provide excellent customer service, plan administration and member service – 20 points maximum. 
The person or firm submitting a Statement of Qualification (General Professional Services Questionnaire) must identify all subcontractors who will assist in providing professional services for the project, in the professional services questionnaire. Each subcontractor shall be required to submit a General Professional Services Questionnaire and all documents and information included in the questionnaire.  (Refer to Jefferson Parish Code Ordinance, Section 2-928)
 
All persons or firms (including subcontractors) must submit a Statement of Qualifications (General Professional Services Questionnaire) by the deadline. The latest professional services questionnaire may be obtained by contacting the Purchasing Department at (504) 364-2678 or via the Jefferson Parish website at www.jeffparish.net.  This questionnaire can be accessed by hovering over “Business and Development” on the website and clicking on the Professional Services Questionnaires option under “Doing Business in Jefferson Parish”.
 
Submissions will only be accepted electronically via Jefferson Parish’s e-Procurement site, Central Bidding at www.centralauctionhouse.com or www.jeffparishbids.net.  Registration is required and free for Jefferson Parish vendors by accessing the following link: www.centralauctionhouse.com/registration.php.
 
No submittals will be accepted after the deadline.
 
Affidavits are not required to be submitted with the Statement of Qualifications, but shall be submitted prior to contract approval.
 
Disputes/protests relating to the decisions by the evaluation committee or by the Jefferson Parish Council shall be brought before the 24th Judicial Court.
 
ADV: The New Orleans Advocate:  July 20, & 27, & August 3, 2022

SUBMITTAL INFORMATION
Creator Username: SFOLSE
Submittal Privacy: Response Encryption
Started: 20-Jul-2022 09:47:00 AM
Ends: 11-Aug-2022 03:30:00 PM ( 2d, 2h+ )
History: 193 Views, 5 Messages
Event Status: Open
Actions: Sign-In to Bid
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Visitors: Visitors/Central Bidding Plan Holders
PUBLIC MESSAGE BOARD
Discuss questions with the owner/creator of this Listing.
SFOLSE on 20-Jul-2022 04:14:42 PM
QUESTION: Who is your insurance broker/agent? ANSWER: Broker for Life and LTD is Duane Duffy with Benefit Analyst; however, all quotes and requests for information come direct through Jefferson Parish. QUESTION: We do not offer LTD, would you still like to see our offer on the other lines of coverage? ANSWER: Proposals must include all lines of coverage.
mark1homer on 26-Jul-2022 09:23:42 AM
Is the life and disability paid premium and paid claims information going to be provided?
mark1homer on 28-Jul-2022 10:48:38 AM
I am just following up the question of premium and claims experience for the life and disability plans. Is this information going to be available.
SFOLSE on 28-Jul-2022 01:09:58 PM
Any information about paid premiums and paid claims must be requested directly by emailing Jessica Palermo jpalermo@jeffparish.net.
SFOLSE on 01-Aug-2022 10:39:20 AM
QUESTION:Would a bid for part of the requested products be considered or do I have to bid on the entire package to be considered? ANSWER:Proposals must include all lines of coverage. The contract will not be split.
UPDATE/ADDENDUM HISTORY
All updates/changes are listed below::