NOTICE OF INVITATION TO BID
TERM BID FOR PERIOD JULY 1, 2020 THROUGH JUNE 30, 2021 FOR THE FOLLOWING GROUPS:
10.3: Crushed Limestone
10.4: Crushed Concrete & Rip-Rap.
10.7A: Asphalt Products - Hot Plant Mix & Asphalt in Place.
HARRISON COUNTY BOARD OF SUPERVISORS
The Harrison County Board of Supervisors will receive bids Term Bid Groups: 10.3: Crushed Limestone. 10.4: Crushed Concrete & Rip-Rap. Group 10.7A: Asphalt Products - Hot Plant Mix & Asphalt in Place
Un-Priced Qualification Specifications will be accepted in the Board of Supervisors Conference Room until 10:30 a.m., Tuesday, March, 31, 2020
Un-Priced Qualification Specifications Packet may be obtained at NO CHARGE by contacting the Harrison County Purchasing Department at 228-865-4028, located in the First Judicial District Courthouse at 1801 23rd Ave., Gulfport, Mississippi 39501 between the hours of 8:00 a.m. and 5:00 p.m. or by contacting Central Bidding at www.centralbidding.com . For any questions relating to the Packet downloads, registration, electronic submittals and/or bidding process, please call Central Bidding at 225-810-4814. All Sealed “Un-Priced Qualification Specifications”
must be on file with the Clerk of the Board prior to or by the acceptance date and time as stated above. All Sealed Un-priced Qualification Specifications must be clearly marked on the outside of the envelope as indicated “BID #T10-3-4-7A-04162020-930 FOR TERM BID PERIOD JULY 1, 2020 THROUGH JUNE 30, 2021 to be opened Tuesday, March 31, 2020”
. Sealed Un-Priced Qualification Specifications envelopes not so marked are submitted at the risk of the prospective Bidder and the County assumes no responsibility for the premature opening of same by any County employee. All Sealed Un-Priced Qualification Specifications sent through the U.S. Mail are done so at the risk of the Prospective bidder and should be addressed to the Harrison County Board of Supervisors, in care of the Chancery Clerks Office, Post Office Drawer CC, Gulfport, Mississippi, 39502. The County is NOT responsible for Un-Priced Qualification Specifications that arrive in the mail after the designated opening time. Un-Priced Qualification Specifications may be delivered in person to the Harrison County Chancery Clerk’s Office in the First Judicial District Courthouse located at 1801 23rd Ave, Gulfport, Mississippi until 5:00 p.m., on Monday, March 30, 2020 or the Board of Supervisor’s Conference Room at the First Judicial District Courthouse in Gulfport, Mississippi on Tuesday, March 31, 2020 by the accepting time as listed above. All Electronic “Un-Priced Qualification Specifications”
may be submitted electronically at www.centralbidding.com no later than Tuesday, March 31, 2020 before accepting time as listed above. For any questions relating to the electronic submittals and/or bidding process, please call Central Bidding at 225-810-4814.
Submissions will be evaluated and vendors submitting acceptable Un-Priced Qualification Specifications will be invited to participate in the Electronic Reverse Auction. The Harrison County Board of Supervisors reserves the right to extend the auction date if necessary to complete the pre-qualification process.
Bidding will be held by Electronic Reverse Auction on Thursday, April 16, 2020 beginning at 9:30 a.m. at www.centralbidding.com Vendor Registration and Bid Submittal
Electronic bids and/or reverse auction bids must be submitted at www.centralbidding.com.
: Vendor registration and bid submittal is available at no cost through Central Bidding. Charges only apply to the downloading of bid documents for non-members of Central Bidding. NOTE: Bid documents are available at NO CHARGE by contacting the Harrison County Purchasing Department at 228-865-4028. For any questions relating to the registration or electronic bidding process, please call Central Bidding at 225-810-4814.
If the agency is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire, earthquakes, floods, or other natural disasters (the “Force Majeure Events”), which closure prevents the acceptance, opening of Sealed or Electronic bids, or the live Reverse Auction at the advertised date and time, all bids shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time.
All reverse auctions shall begin on the next business day that the agency shall be open and at the previously advertised time. The agency shall not be held responsible for the receipt of any bids for which the delivery was attempted and failed due to the closure of the agency as a result of a Force Majeure Event. Each bidder shall be required to ensure the delivery and receipt of its Sealed and/or Electronic bid by the agency prior to the new date and time of the bid opening.
The Owner expressly reserves the right to accept or reject any or all un-priced bid specifications or bids or any part of any or all bids based on a lowest and best bid determination. If the Bid documents request separate bids on phases or items of a project, the Owner reserves the right to accept or reject any or all un-priced qualification specifications or bids or any part of any or all un-priced qualification specifications or bids based on qualifications and/or lowest and best bid determination on each phase or item for which a separate bid is requested. The Owner reserves the right to reject any and all bids and to waive informalities.
Bids may be held by the Owner for a period not to exceed ninety (90) days from the date of submittal for the purpose of reviewing the bids and investigating the qualifications of Bidders, prior to awarding of the Contract.
By Order of the Board of Supervisors, this the 3rd day of February, 2020.
Clerk of the Board of Supervisors
Harrison County, Mississippi
Publication Dates: Thursday, March 12, 2020
Thursday, March 19, 2020