SDean1969 on 04-Jan-2023 12:19:07 PM CST

ATTN: Captain Goodwin: Please find questions related to the Orleans Parish RFP: Jail Management Software Proposal No. 342844 below: 1. Would the Parish be willing to provide an extension to the closing date to provide vendors sufficient time to incorporate the County’s answers to questions into the response, as well as accommodate the holiday season? 2. Is the Parish open to a Cloud solution? The requirements reference virtual servers and clustered servers and there is no reference to either cloud or on prem. 3. There is a reference on Page 5 of the RFP to an integration with “an existing content management solution”. Can you please tell us what this is? The requirements also specify that the system must provide a database to store electronic media. Attachment B, General Tab. Please clarify. 4. Scope of data migration – In order to accurately estimate the level of effort for data migration, please provide the following information for data to be migrated: A. List each data source system which has data that needs to be migrated: a. System Name b. Database Type (I.e. SQL, Oracle, CSV) c. General Use (I.e. Bookings, Programs, Mugshots, etc..) d. Length of data history (2 year, 30 years, etc…) B. For each source listed above: a. List each table/entity with data to be migrated: i. Description (I.e. keep separates holds information on inmates that should be separated) ii. Row Count iii. Field Count iv. Is the table transactional (Offenders, bookings, charges) or supporting lookups (Agencies, Languages, Courts) v. Historical data only (I.e. audit tables) vi. Does this data also exist in other systems (i.e. bookings might exist in Juvenile and adult source databases where we would need to consolidate data from two sources into one. 5. Scope of interfaces – there are 13 listed on the Interfaces Tab of Attachment B. In order to accurately estimate the level of effort, please provide the following details for each interface listed in this section. a. Name of exchange b. Direction of exchange – one way or two way c. Data elements exchanged d. Frequency e. Method (i.e. API, flat file, Direct DB Query, etc.) f. Whether the exchange is currently live or a future exchange 6. On the General Tab of Attachment B, Requirement Number 5., it is mentioned that they you require a collaborative RMS and JMS solution spanning multiple law enforcement agencies – Please provide information on what RMS is used in the Parish – it’s not in the interface list. We would be looking at bi-directional exchange to satisfy this requirement more information is required. 7. Under the Booking tab of Attachment B, Jail Mgmt System Functional Requirements, Requirement number 5. is blank. Are we to assume that there is no number 5.? 8. Under the Booking tab of Attachment B, Jail Mgmt System Functional Requirements, Requirement number 57, the requirement is to electronically search and retrieve criminal history information from the following systems: • CastNet • ARMMS • Lajudicial.gov • LACCH • LEMS • NCIC These systems are not included in the list of interfaces. Can you please expand upon the expectations for this requirement? Would this require additional interfaces? If so, please provide the details requested in question 5. Scope of Interfaces. 9. Under the Booking tab of Attachment B, Jail Mgmt System Functional Requirements, Requirement number 58 is to receive and transfer information from external agencies, eg. NCIC, SSA and INS yet these systems are not included in the list of interfaces. Can you please expand upon the expectations for this requirement? Would this require additional interfaces? If so, please provide the details requested in question 5. Scope of Interfaces. 10. Under the Booking tab of Attachment B, Jail Mgmt System Functional Requirements, Requirement number 59, can you please define what the expectation is for “via a secured manner”? 11. Under the Classification tab of Attachment B, Jail Mgmt System Functional Requirements, Requirement number11. An additional system is mentioned to be able to electronically search and retrieve criminal history information; i.e. the Louisiana Office of the DMV via the LEMS. Would this require an additional interface? If so, please provide the details requested in question 5. Scope of Interfaces. 12. The Classification tab of Attachment B mentions ‘color code schemes’ for things such as housing layout and security level. Is the Parish open to a solution that is not solely reliant on color? (To address ADA Compliance? 13. On the Release tab of Attachment B, Requirement Number 8. Please define what the Parish considers to be a “release factor”. 14. On the Programs tab of Attachment B, Requirement Number 11, is the ability to automatically run a background check on instructors and volunteers to be considered an additional interface? If so, please provide the details requested in question 5. Scope of Interfaces. 15. On the Visitation tab of Attachment B, Requirement 11, is the ability to run a background check on visitors an additional interface? If so, please provide the details requested in question 5. Scope of Interfaces. 16. Is the Parish open to an integration with a purpose-built video visitation system? 17. On the RMS tab of Attachment B, Requirement Number 1., is the intention of a merge to be done upon positive ID using the biometric device requested on the Booking Tab, Requirement 21? Or, is this merge expected to be the result of a LiveScan? 18. On the RMS tab of Attachment B, Requirement 28., please provide an example of what the expected output would be for the “Parole Authority by name elected, judges, and bonding agencies.” 19. Please confirm that there is no Requirement Number 76. On the Miscellaneous Tab of Attachment B. 20. Considering there are references to requirements that would belong to the optional modules and separate RFP’s for Grievances, Tablets, Commissary and Case Management, are respondents expected to source partners if they do not provide these functions, for these additional modules?

PTSSolutions on 12-Jan-2023 2:50:28 PM CST

Attn: Captain Goodwin: Please find questions regarding the Orleans Parish RFP-Jail Management Software Proposal Number: 342844 General Tab 12. Solution must have the ability to support Internet Explorer 11, Edge, Chrome, and other browsers that are standard in Orleans Parish. Q: Does this indicate that the solution must be browser based? Will a Windows solution be considered? 13. Solution does not require the installation of client software on each desktop, laptop, MDT, and mobile devices such as tablets and smartphones. Q: Our solution requires installation of an Authentication Manager for login and security purposes. Will this installation disqualify our response. 16. Solution has the ability to provide the technical components and platform to allow for application mobility, e.g., Windows, iOS or Android. Q: Will a Windows only solution be considered for this project.

HCOR_Sales on 24-Jan-2023 4:22:57 PM CST

ATTN: Captain Goodwin. Can you provide a date when we can expect to see responses to submitted questions? Thank you.

nlbeyers on 23-Mar-2023 7:53:18 AM CDT

Is it required that vendors submit proposals both electronically (through the Central Bidding site) AND send paper/usb copies?

opcsomarygoodwin on 23-Mar-2023 10:05:10 AM CDT

No, you do not need to submit answers in both forms. Electronic OR paper copies are acceptable.