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Notice is hereby given that a sealed Request for Proposal (RFP) will be received by the Lafayette Parish School System by the Purchasing Department located at 202 Rue Iberville, Lafayette, LA 70508. Delivery to any other department other than the Purchasing Department is unacceptable and may result in non-consideration of the proposal.
Sealed Proposals will be received until July 28, 2025, at 10:00 am CDT for:
Voice over Internet Protocol Phone Service RFP# 41-25.
The RFP# 41-25 is to obtain a proposal from a qualified vendor to provide a hosted, SIP-based, unified communications system supporting approximately 3,000 users across 50 district facilities. The proposed solution must support existing SIP-compatible handsets, allow for porting of current DiD blocks, and offer compatibility with open standards.
The proposed solution must meet LPSS operational needs including voicemail, voicemail-to-email, fax-to-email, mobile integration, and tiered user functionality. Proposals must include a complete migration plan, per-seat pricing with helpdesk/support, and a turnkey installation approach. Comprehensive administrator training and documentation are also required.
Optional site visits may be scheduled the week of July 14–18, 2025. All questions regarding this RFP must be submitted by July 21, 2025. Responses will be posted by July 24, 2025. A vendor will be selected following evaluation and announced at the LPSS Board Meeting on August 14, 2025.
A Request for Proposal package may be obtained on the Purchasing Department website at https://www.lpssonline.com/departments/business-services/purchasing under ‘Bid Specifications’. Bid information may also be viewed online, and electronic proposals may be submitted online at www.centralauctionhouse.com. Specifications will be available on June 30, 2025.
The Lafayette Public School System strongly encourages the participants of minority business enterprises in all contracts or procurements let by the Board for goods and services. To that end, all contractors and suppliers are encouraged to utilize minority business enterprises in the purchase of subcontracting of materials, supplies and services in which minority owned businesses are available. 
The owner reserves the right to reject any and all proposals for just cause.
 
LAFAYETTE PARISH SCHOOL SYSTEM
Larry Breaux
Financial Support Specialist
 
 

Additional Notes/Requirements

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