Listing Information/Advertisement

Sealed bids for AV-Gas Fuel Storage, to be constructed for City of Olive Branch, Olive Branch Airport, will be received at the Mayor’s Conference Room at City Hall, 9200 Pigeon Roost Road, Olive Branch, MS 38654, until 2:00PM on Monday, May 12, 2025, at which time the bids shall be publicly opened and read aloud. Sealed bids submitted prior to the bid opening should be sent to the City Clerk’s Office at City Hall, 9200 Pigeon Roost Road, Olive Branch, Mississippi 38654 (662-892-9211).
 
For this project, electronic bids will also be accepted through www.centralbidding.com. All electronic bids must be signed by an individual authorized to bind the bidder. All electronic bids must be regular in every respect and no interlineations, exclusions, or special conditions shall be made or included in the bid. For any questions relating to the electronic bidding process, please call Central Bidding at 225-810-4814. 
 
A Pre-Bid Conference will be held on 2:00PM on Thursday, April 24, 2025, at the Olive Branch Airport Terminal Building, 8000 Terminal Drive, Olive Branch, Mississippi 38654 (662-895-2978). Information regarding the virtual meeting will be sent out to all plan holders one week prior to the meeting time. Potential bidders not on the plan holder list may request access to the pre-bid conference by contacting Karen McNeil ([email protected]). Each bidder shall be limited to three personnel per organization.
 
The Project consists of installation of a new 8,000 gallon AV-gas tank and integration in existing fuel farm to provide a total storage of 20,000 gallons of AV-gas.
 
Bids will be received for a single prime contract. Bids shall be on a lump sum and unit price basis as indicated in the Bid Form.
 
Plans, Specifications and Contract Documents may be picked up at the office of Karen McNeil, Purchasing Manager, 9200 Pigeon Roost Road, Olive Branch, Mississippi (662-892-9208) or requested via email at [email protected].
 
In addition, official bid documents can be downloaded from Central Bidding at www.centralbidding.com. Electronic bids are due the same time and date as sealed bids. For any questions relating to the electronic bidding process, please call Central Bidding at 225-810-4814. 
 
Addendums to the bid package will be issued through Central Bidding and the office of Karen McNeil, Purchasing Manager; therefore, all prime bidders shall be responsible for downloading the bid documents from the Central Bidding website or receiving them directly from the City of Olive Branch in order to be included in the Plan Holders List. Bidders must enter the addenda numbers in their bid to verify receipt.
 
Bids shall be accompanied by a Bidder’s Bond issued by a reliable surety company licensed to operate in the state of Mississippi in an amount not less than five percent (5%) of the total maximum bid price, as a guarantee that the bidder will enter into a contract and execute performance and payment bonds within fifteen (15) days after notice of award of Contract. Such bid guarantee shall be made payable to CITY OF OLIVE BRANCH.
 
The successful Bidder will be required to execute a Performance Bond and a Payment Bond, each in the amount of 100% of the Contract, issued by a Surety Company licensed to operate in the State of Mississippi and shall be named in the current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff Bureau of Accounts, U.S. Treasury Department.
 
Each Bidder shall have a Certificate of Responsibility to bid on contracts for public projects in which the bid price exceeds $50,000 and for private projects in which the bid price exceeds $100,000 as required by the laws of the State of Mississippi.  Each Bidder shall show on the outside of the envelope containing his bid:  his current certificate of responsibility number and expiration date or if applicable, a statement certifying that the bid enclosed does not exceed $50,000 for a public project or $100,000 for a private project.  Failure to show these items on the outside of the envelope containing the bid will result in the bid being returned to Bidder unopened.

Federal Requirements for Federally Funded Projects. This Project is being partially funded under the Federal Aviation Administration (FAA) Airport Improvement Program (AIP). Contractors must comply with specific federally required provisions as listed herein and contained in the contract documents. The following federal provisions are incorporated in this solicitation by reference:

• Buy American Preference (49 USC § 50101)
• Civil Rights – Title VI Assurances (78 Stat. 252, 42 USC §§ 2000d to 2000d-4)
• Davis-Bacon Requirements (2 CFR § 200, Appendix II(D), 29 CFR Part 5)
• Debarment and Suspension (2 CFR part 180 (Subpart C), 2 CFR part 1200, DOT Order 4200.5)
• Lobbying and Influencing Federal Employees (31 USC § 1352, 2 CFR part 200 Appendix II(J), 49 CFR part 20 Appendix A)
• Procurement of Recovered Materials (2 CFR § 200.322, 40 CFR part 247, Solid Waste Disposal Act) 

Davis Bacon Act wage rules shall apply. The Department of Labor provides all pertinent information related to compliance with labor standards, including prevailing wage rates and instructions for reporting. For more information, please refer to www.dol.gov.
 
All bidders shall make good faith efforts, as defined by Appendix A of 49 CFR Part 26, Regulations of the Office of the Secretary of Transportation, to subcontract a minimum of 8 percent of the dollar value of the prime contract to small business concerns owned and controlled by socially and economically disadvantaged individuals (DBE).
 
City of Olive Branch reserves the right to reject any or all bids, to waive irregularities and informalities in the bids and bidding deemed to be in the best interests of City of Olive Branch, and to reject nonconforming, nonresponsive, or conditional bids. The City anticipates award to the lowest and best responsible and responsive bidder.
 
Bids must remain in effect for 60 days after the bid opening date. Within 60 days from the bid date, the Owner may award the contract to the lowest responsive, responsible Bidder or reject any or all Bids for the Project.
 
WITNESS MY SIGNATURE THIS THE 1st DAY OF APRIL, 2025.
 
/s/ TENA STEWART, CITY CLERK

Additional Notes/Requirements

Bids must arrive before 2:00PM on May 12, 2025, or they will not be opened.