ADVERTISEMENT FOR BID
Sealed bids will be received by the Point Coupee Parish Government 160 East Main Street, New Roads, LA 70760 (mailing address P.O. Box 290, New Roads, Louisiana 70760) on December 15, 2022, at 2:00 PM local time from Commercial Building Contractors, and then at said office publicly opened and read aloud for construction of the project described as follows:
Pointe Coupee Parish Government – Courthouse Annex Restorations
Project No. 22022
General Scope of project:
Clean & Re-seal exterior building, concrete walks, stairs, and louvers. Replace older exterior railings to match newer railings. Repair, Patch & Replace interior finishes. Rework interior service counters, service windows. Refinish & paint interior doors and millwork. Limited removal & rework of interior walls within rooms and offices.
Additive Alternate #1 Work Includes:
Replace all existing aluminum storefront windows and entrances not part of the base bid.
Additive Alternate #2 Work Includes:
Provide new exterior coating to exiting exterior finishes (stucco skim coat, elastomeric paint over brick, and replacing all exterior lighting not part of the base bid).
All bids must be in accordance with the Bid Documents and any bid received after the time and date of the bid opening will be returned unopened.
Complete Bid Documents for this project are available in electronic form. They may be obtained without charge and without deposit from Mougeot Architecture. Printed copies are not available from the Designers, but arrangements can be made to obtain them through the Architect. Plan holders are responsible for their own reproduction costs. Questions about this procedure shall be directed to the Designer at Mougeot Architecture, 10343 Siegen Lane Building 7, Suite A, Baton Rouge, Louisiana 70810. Phone: (225) 767.1717. Attention: Kimberly Rusk, Associate AIA, Email: email@example.com
No questions or pre-approvals will be accepted after 2:00 pm – December 12, 2022.
Bids from only the respective contractors obtaining plans must be submitted on the bid form provided in the bid documents.
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, contractor’s state license number and the name of the project for which the bid is submitted. If forwarded by mail or hand delivery the sealed envelope containing the bid must be enclosed in another envelope addressed to the following:
VIA U.S. Mail Pointe Coupee Parish Government (Attn: Mark Ward)
Sealed Bid: Pointe Coupee Parish Government – Courthouse Annex Restorations
P.O. Box 290
New Roads, LA 70760
VIA Fed Ex /UPS
or Hand Delivered: 160 East Main Street, New Roads, Louisiana 70760
Sealed Bid: Pointe Coupee Parish Government – Courthouse Annex Restorations
Contractor Name: _________________________________________
LA State Contractor License Number: __________________________
Electronic Bids: www.centralbidding.com
All bids will be accepted until 2:00 PM, Local Time, December 15, 2022.
Bids received after the above specified date and time will not be considered.
RS 38:2218. Evidence of good faith; countersigning
To address the above requirement for electronic bids Pointe Coupee Parish Government will allow electronic bids submitted via the parish approved on-line bid site to be submitted as follows:
A copy of the bid bond, certified check, or cashier's check, must be attached to bid document submitted electronically
B. The original bid bond document, certified check, or cashier's check, must be received in our
office no later than 48 hours after bid opening date and time (Mailing; Pointe Coupee Parish
Government, P.O. Box 290, New Roads, Louisiana 70760 – Physical; 160 East Main Street,
New Roads, Louisiana 70760)
C. The bid-bond, certified check, or cashier's check, envelope must be clearly labeled as a
“Bid Bond” with the project name, vendor’s name as it appears on the bid documents and address.
All bids must be accompanied by bid security equal to five (5%) of the sum of the base bid and all alternates and must be in the form of a certified check, cashier’s check, or bid Bond form made payable to Pointe Coupee Parish Government written by a surety company licensed to do business in Louisiana, signed by the surety’s agency or attorney-in-fact. Surety must be listed on the current U. S. Department of the Treasury Financial Management Service list of approved bonding companies as approved for an amount equal to or greater than the amount for which it obligates itself in the Bond or must be Louisiana domiciled insurance company with at least an A – rating in the latest printing of the A. M. 2019.
Best’s Key Rating Guide. If surety qualified by virtue of its Best’s listing, the amount of the Bond may not exceed ten percent of policyholders’ surplus as shown in the latest A.M. Best’s Key rating Guide. The bid Bond shall be in favor of the Pointe Coupee Parish Government and shall be accompanied by appropriate power of attorney. No Bid Bond indicating an obligation of less than five (5%) by any method is acceptable.
Beginning at 2:00 p.m., December 15, 2022, all bids will be downloaded. No bids are accepted after 2:00 p.m. Bids may be submitted electronically at www.centralbidding.com. Once logged in, users must click on Point Coupee Parish Government to view current advertisement listings. This listing is titled “Pointe Coupee Parish Government – Courthouse Annex Restorations”. Pointe Coupee Parish shall not be responsible if the bidder cannot complete and submit a bid due to failure or incomplete delivery of the files submitted via the internet.
A Non-Mandatory Pre-Bid Conference will be held on December 06, 2022 - 10:00 AM (Local Time) at the project site (180 East Main Street, New Roads, Louisiana 70760). Contractors should have obtained a set of plans and specifications prior to this time.
The contract, if awarded, will be on the basis stated in the Instructions to Bidders. No bid may be withdrawn for a period of 45 days after bid opening except as provided by law. Bidders must meet the requirements of the State of Louisiana Contractor’s Licensing Law, R.S. 37:2151 et seq. Bidders must comply with provisions of R.S. 38:2212.10.
The successful bidder shall be required to furnish a Performance and Payment Bond written by a company licensed to do business in Louisiana, in an amount equal to 100% of the Contract amount. Surety must be listed currently on the U.S. Department of Treasury Financial Management Service List (Treasury List) as approved for an amount equal to or greater than the contract amount or must be an insurance company domiciled in Louisiana or owned by Louisiana residents. If surety is qualified other than by listing on the policyholders’ surplus as shown by surety’s most recent financial statements filed with the Louisiana Department of Insurance and may not exceed the amount of $500,000. However, a Louisiana domiciled insurance company with at least an A – rating in the latest printing of the A.M. Best’s Key Rating Guide shall not be subject to the $500,000 limitation, provided that the contract amount does not exceed ten percent of policyholders’ surplus as shown in the latest A.M. Best’s Key Rating Guide nor fifteen percent of policyholders’ surplus as shown by surety’s most recent financial statements filed with the Louisiana Department of Insurance. The Bond shall be signed by the surety’s agent or attorney-in-fact.
The Pointe Coupee Parish Government reserves the right to disqualify any Bid, response to a Request for Qualifications, or Request for Proposals if it is determined that the submitting business entity is not in good standing with the Louisiana Secretary of State or is not authorized to do business in the State of Louisiana. Pointe Coupee Parish Government reserves the right to reject any and all bids for just cause.
Major Thibaut, Parish President
Pointe Coupee Parish Government
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