NOTICE TO BIDDERS
Electronic or sealed bids will be received by the City of Baton Rouge and Parish of East Baton Rouge, Purchasing Division, City Hall Building, Room 826, 222 Saint Louis Street, 8th Floor, Baton Rouge, La. until 11:00 A.M. August 11, 2022 for the following:
A22-91036 Trane Chiller Equipment Inspections, Preventive Maintenance, Parts & Repair
MANDATORY PRE-BID CONFERENCE (1 of 2) – JOB SITE VISITS
When: August 2, 2019 for Equipment List – Site Locations - Codes D1 – D7
Time: 9:00 A.M.
Location: 222 St. Louis Street, Room 806
Contact: Larry Cooper at 225-573-1548 or firstname.lastname@example.org
for Equipment List – Site Locations - Codes D1 – D7
MANDATORY PRE-BID CONFERENCE (2 of 2) – JOB SITE VISITS
When: August 3, 2022 for Equipment List - Site Locations - Codes L1 – L8
Time: 9:00 A.M.
Location: 6222 Jones Creek Road
Contact: Alvin Rattle at 225-231-3779 or email@example.com
for Equipment List – Site Locations - Codes L1 – L8
MANDATORY JOB SITE VISITS
The mandatory job site visits will begin immediately following the pre-bid conferences. It is anticipated that two days will be required to visit all the job sites – bidders should plan accordingly. Only companies represented at both the pre-bid conference and job site visits shall be considered for award through this Invitation to Bid. Failure to attend the pre-bid conference and mandatory job site visits will cause your bid to be deemed non-responsive.
Official bid documents are available at Central Bidding (https://www.centralauctionhouse.com/rfpc10656-city-of-baton-rouge.html) or by request from the City of Baton Rouge at firstname.lastname@example.org.
Bids shall be submitted electronically via www.centralbidding.com or on the solicitation bid forms furnished by the City of Baton Rouge and Parish of East Baton Rouge prior to the bidding deadline.
Electronic bids for the solicitation will be downloaded by the City of Baton Rouge and Parish of East Baton Rouge, Purchasing Division. Beginning as soon as feasible after the bid closing time all electronic bids will be downloaded and publicly read aloud along with all paper bids received, if any, in Room 806 immediately after the 11:00 a.m. bid closing. Bidders or their authorized representatives are invited to be present.
Note: The City-Parish has elected to use LaPAC, the state's online electronic bid posting and notification system, in addition to its standard means of advertising this requirement. This Invitation to Bid is available in electronic form at the LaPAC website https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=102.
Bids, amendments to bids or request for withdrawal of bids received after time specified for bid openings shall not be considered for any cause whatsoever.
Inquiries will be received up until 5 pm on August 4, 2022
Full information may be obtained upon request from the above address or by telephoning Dexter Stewart at (225) 389-3259, Ext. 3264, or via email email@example.com.
Any vendor who would like to listen to the opening of this bid can access the following link, at the date and time of this bid opening:
Join by phone
+1-408-418-9388 United States Toll
Access code: 263 373 080 (followed by the # button)
Alternate numbers to call if number above is not available, which may occur due to network traffic (use the same Access Code, followed by the # button):
United States Toll (Boston) +1-617-315-0704
United States Toll (Chicago) +1-312-535-8110
United States Toll (Dallas) +1-469-210-7159
United States Toll (Denver) +1-720-650-7664
United States Toll (Jacksonville) +1-904-900-2303
United States Toll (Los Angeles) +1-213-306-3065
These numbers will provide you with live audio access to this bid opening.