To Advertise:                                                                                                                         
August 17, 2020
August 24, 2020  
 
ADVERTISEMENT FOR BIDS - CRAC Unit Replacements – 
                                                    Data & Telephone Equipment Rooms – East Tower 
 
 
                                                                        I Denotes special protocol during COVID-19 Phases
 
 
Memorial Hospital at Gulfport (MHG) will receive Sealed Bids with Qualification Statements until       Tuesday, September 15 at 2:00 PM for the furnishing of all labor and material and performing all work necessary and incidental to BID #2020-0915,  CRAC Unit Replacements – Data & Telephone Equipment Rooms – East Tower, in accordance with plans and specifications.  
 
SCOPE:  The Project involves the replacement of the three (3) computer room air conditioner (CRAC) units in the East Tower of MHG.  The Contractor will be responsible for the demolition of the existing indoor units, condensing units, and all associated refrigerant piping. All new CRAC units will be integrated into the Owner’s direct digital control (DDC) system.
 
All Work is to be complete with all materials, labor, mechanical and electrical work, etc. as indicated in the Drawings and as specified in the Project Manual. 
 
The above Scope of Work will be performed while areas outside of the limits of the Work are occupied.  Strict conformance to Infection Control guidelines, construction noise abatement, and ability to organize work with flexible hours and manage disruption in continuity of work is vital to the successful completion of the project.  Bidders shall be able to prove and demonstrate the ability to perform this Scope of Work in these restrictive environments and shall be able to prove experience in the healthcare environment within the last five (5) years. Bidders may meet this requirement by assigning to the Project, a team in which the members are able to demonstrate their healthcare abilities and qualifications including but not limited to Infection Control Risk Assessment (ICRA) experience. Owner reserves the right to review qualifications of Bidders prior to award of Contract.
 
Work shall be completed in seventy-seven (77) calendar days. Liquidated damages of One Thousand Dollars ($1,000.00) per day shall apply for non-compliance. A Performance and Payment Bond will be required of the successful bidder.
 
I COVID-19 PROTOCOLS for Bidding and Pre-Bid
 
During the pre-bid and bid opening:Attendance will be limited to one person per bidder, if possible.
During all pre-bid and bid opening:All attendees must meet the Hospital entrance requirements that are in place at the time. These requirements are subject to change.
During all pre-bid and bid opening:It is highly recommended that attendees show up in plenty of time to meet the Hospital entrance requirements and have an alternate plan should they not be allowed to enter due to fever, etc.The bid deadline that is set cannot be waived due to an attendee/bidder not being able to gain entrance into the Hospital.
During pre-bid and walkthrough:Depending on number of interested bidders that respond, attendees may be broken down into small groups to see the site conditions for the project.
For bidding:It is highly recommended that bidders submit their bid through Central Bidding or by delivery service to arrive before the set times indicated.
 
BIDS:    
 
Official Bid Documents can be downloaded from Central Bidding at www.centralbidding.com.  Electronic bids can be submitted at www.centralbidding.com.  Electronic bids shall be submitted at or before 2:00 p.m. on bid date.  For any questions relating to electronic bidding process, please call Central Bidding at 225-810-4814.
 
Also, complete Bidding Documents for this project are available in electronic form for downloading, without charge and without deposit, by requesting an electronic set of documents through the project bidding email address:   [email protected]. 
 
Printed copies are not available from the Architect, but arrangements can be made to obtain them through most reprographic firms.  Plan holders are responsible for their own reproduction costs.
 
Bids submitted by mail must be addressed to:  Memorial Hospital at Gulfport, P.O. Box 1810, Gulfport, MS 39502; Attention:  Greg Quigley, Director of Engineering, Engineering Department. 
 
Bids submitted by delivery services, such as FedEx or UPS, must be addressed to the office of Greg Quigley, Director of Engineering, Engineering Department, Memorial Hospital at Gulfport, 4500 13TH Street, Gulfport, MS 39501 and must be delivered before 1:45 p.m. on Bid Date.
 
Bids hand delivered before 1:45 p.m. on Bid Date shall be delivered to the office of Greg Quigley, Director of Engineering, Engineering Department, Memorial Hospital at Gulfport, 4500 13TH Street, Gulfport, MS 39501.  
 
Bids hand delivered between 1:45 p.m. and 2:00 p.m. on Bid Date shall be delivered to the Large Engineering Conference Room on the Second Floor at Memorial Hospital. 
 
All bids will be publicly opened and read aloud at MEMORIAL HOSPITAL at GULFPORT, LARGE
ENGINEERING CONFERENCE ROOM ON THE SECOND FLOOR at 2:00 P.M. on Tuesday,                   September 15, 2020.  
 
Instructions to Bidders, Drawings and Project Manual, and other documents pertaining to construction of this project, may be reviewed only, in person, beginning Tuesday, August 18, 2020, at the following location:
Memorial Hospital at Gulfport – Engineering Department – Call 228-865-3056 to schedule a time to review hardcopy of Drawings and Project Manual.
No verbal questions may be asked and will not be answered.
All bidding questions must be submitted through the Bidding Email:[email protected].) 
 
To assist Bidders during the bid period, one (1) Mandatory Pre-Bid Conference and Site Visit (walkthrough) will be held at Memorial Hospital at Gulfport at 10:30a.m. on Thursday, August 27,
2020, in the LARGE ENGINEERING CONFERENCE ROOM ON THE SECOND FLOOR, with a                Site Visit (walkthrough) immediately following.  Although it is mandatory for General Contractors to attend Pre-Bid Conference and Site Visit, Mechanical and Electrical Subcontractors who wish to bid the
Project are encouraged to attend the Pre-Bid Conference and Site Visit. Attendance at the Pre-Bid Conference and Site Visit will be considered compliance to this requirement. Attendance at the Pre-Bid Conference and Site Visit is required by all General Contractors bidding on project.
 
Bid Security of five (5%) of the amount of bid shall be submitted with each bid as provided in the Instructions of Bidders. 
 
Bids shall be submitted in sealed opaque envelopes. Envelopes shall be clearly marked SEALED          
BID: MEMORIAL HOSPITAL at GULFPORT CRAC UNIT REPLACEMENTS – DATA & TELEPHONE EQUIPMENT ROOMS – EAST TOWER, Bid #2020-0915.         
 
Bidders must indicate CERTIFICATE OF RESPONSIBILITY NUMBER on the outside of the sealed proposal. 
 
NOTE:   NO BIDS (ELECTRONICALLY SUBMITTED, MAILED, DELIVERED BY DELIVERY SERVICE OR HAND DELIVERED) SHALL BE ACCEPTED AFTER TIMES INDICATED.
 
The Board of Trustees of Memorial Hospital at Gulfport reserves the right to reject all bids and to waive any formality. Attention should be directed to the fact that Memorial Hospital at Gulfport is a publicly owned hospital and subject to Mississippi State Laws related to bidding.  No bidder may withdraw his bid for a period of ninety (90) days after date set for opening thereof. 
 
No bid shall be considered awarded until such time as all contract documents have been signed and received by both parties. 
 
I COVID-19 PROTOCOLS for After Bid is Awarded
 
Contractor will still have to do screening until the CDC / MDH advise to stop screening.
Contractors will have to supply all their own PPE for all of their personnel for entire time that it is required for construction of this project.
 
 
END OF SECTION 00 1000 – ADVERTISEMENT  
 

Additional Notes/Requirements

To assist Bidders during the bid period, one (1) Mandatory Pre-Bid Conference and Site Visit (walkthrough) will be held at Memorial Hospital at Gulfport at 10:30a.m. on Thursday, August 20, 2020, in the LARGE ENGINEERING CONFERENCE ROOM ON THE SECOND FLOOR, with a Site Visit (walkthrough) immediately following. Although it is mandatory for General Contractors to attend Pre-Bid Conference and Site Visit, Mechanical and Electrical Subcontractors who wish to bid the Project are encouraged to attend the Pre-Bid Conference and Site Visit. Attendance at the Pre-Bid Conference and Site Visit will be considered compliance to this requirement. Attendance at the Pre-Bid Conference and Site Visit is required by all General Contractors bidding on project.