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PUBLIC NOTICE
SOQ 25-015
 
New West Bank Regional Library
 
 
The Parish of Jefferson, authorized by Resolution No. 146198 is hereby soliciting a Statement of Qualifications (TEC Professional Services Questionnaire) from persons or firms interested and qualified to provide professional architectural and engineering services related to the design and construction administration of the new West Bank Regional Library.
 
Deadline for Submissions: 3:30 p.m., May 8, 2025
 
 
Background & General Scope:
 
The mission of the Jefferson Parish Library System (“JPL”) is to provide the highest quality library service to our citizens and to supply the tools needed for information, enrichment and enjoyment. The public library provides an array of services to a varied constituency. Library services and service methods can be expected to change with some frequency now and in the future. An open, flexible structure that can respond to changing needs is very important.
 
With this mission in mind, JPL’s intent is to renovate the regional library branch that serves the needs and interests of the west bank community with a broad range of learning services, library collections, social activities, and access to a world of information. To achieve this, the renovated library branch should provide a welcoming experience that invites visitors to participate in programs that encourage discovery, learning, conversation, participation, and fun for people of all ages and abilities.
 
The project is expected to require the following supplemental services:  Surveying, Geotechnical Investigation, and if necessary, Resident Inspection.
 
The firms submitting a Statement of Qualifications (TEC Professional Services Questionnaire) must identify all sub-consultant firms which they expect to use to provide professional services, and submit a Statement of Qualifications (TEC Questionnaire for each sub-consultant firm. (Refer to Jefferson Parish Code Ordinance, Section 2-928).
 
Compensation
 
Compensation for the required services will be determined by applying the construction cost estimate (including a 15% contingency), as prepared by the persons or firms and approved by Jefferson Parish, to the compensation calculation of the most current year of the State of Louisiana Facility Planning & Control formula.
 
For hourly rate work, the firm shall be compensated by the appropriate Jefferson Parish Department on the basis of their certified and itemized salary costs plus a fee to cover overhead costs and profit in accordance with guidelines established in Attachment “A” to the Standard Professional Services Agreement for Jefferson Parish.  A copy of Attachment “A” may be obtained by calling the Jefferson Parish Department of Capital Projects at (504) 736-6833.
 
All costs associated with this project shall be subject to Jefferson Parish review and approval.
 
Minimum Requirements for Selection 
The persons or firms under consideration shall have at least one (1) principal who is a licensed, registered architect or professional engineer in the State of Louisiana.  A subcontractor may not be used to meet this requirement. (Section C. of TEC Professional Services Questionnaire); 
The persons or firms under consideration shall have a professional in charge of the Project who is a licensed, registered architect in the State of Louisiana with a minimum of eight (8) years’ experience.  A subcontractor may not be used to meet this requirement. (Section K. “PROFESSIONAL IN CHARGE OF PROJECT:” of TEC Professional Services Questionnaire). 
The persons or firms under consideration shall have one (1) employee who is a licensed, registered architect or professional engineer in the State of Louisiana in the applicable discipline involved.  A subcontractor may meet this requirement only if the advertised Project involves more than one discipline (Section D. of TEC Professional Services Questionnaire). 
The persons or firms under consideration shall have at least one (1) employee or subcontractor who is a licensed, registered architect or professional engineer who has at least eight (8) years of noted experience in the design and construction administration of Public Libraries. (Section I. and/or K. of TEC Professional Services Questionnaire). Louisiana licensure is not required for this item, however, if this person is not licensed in Louisiana, they cannot also be the “PROFESSIONAL IN CHARGE OF PROJECT” as noted in item 2. 
 
Evaluation Criteria
 
The following criteria will be used to evaluate each firm submitting a Statement of Qualifications (TEC Professional Services Questionnaire):
 
Professional training and experience in relation to the type of work required for the architectural and engineering services – specifically the design and construction administration of Public Libraries of similar scope and size within the last eight (8) years.  (Maximum points awarded shall be 35).
Size of firm considering the number of professional and support personnel required to perform the type of architectural and engineering tasks, including project evaluation, project design, drafting of technical plans, development of technical specifications and construction administration.  (Maximum points awarded shall be 20).
Capacity for timely completion of newly assigned work, considering the factors of type of architectural and engineering task, current unfinished workload, and person or firm’s available professional and support personnel.  (Maximum points awarded shall be 20).
Past Performance by person or firm on projects of or similar comparable size, scope, and scale.  Assertions of fault by a person or firm, which shall include time delays, cost over-runs, and or design inadequacies in prior work completed for the Parish shall be evidenced by substantiating documentation provided by the Director of Public Works for the requesting department or the Director of Engineering and received by the Chairman of the Evaluation Committee a minimum of two (2) weeks prior to the scheduled date of the Technical Evaluation Committee meeting.  (Maximum points awarded shall be 10).
Adversarial legal proceedings between the Parish and the person or firm performing professional services, in which the Parish prevailed or any ongoing adversarial legal procedures between the Parish and the person or firm performing professional services, excluding those instances or cases where the person or firm was added as an indispensable party, or where the person or firm participated in or assisted the public entity in prosecution of its claim.  In the event that the person or firm fails to provide accurate and detailed information regarding legal proceedings with the Parish, including the absence of legal proceedings, the person or firm shall be deemed unresponsive with regard to this category, and zero (0) points shall be awarded.  (Maximum points awarded shall be 15 for the lack of any such adversarial proceedings as defined).
Prior successful completion of projects of the type and nature of the architectural and engineering services, as defined, for which firm has provided verifiable references.  (Maximum points awarded shall be 15).
Location of the principal office. Preference shall be given to persons or firms with a principal business office as follows: (1) Jefferson Parish, including municipalities located within Jefferson Parish (5 Points); (2) any other location (3 points). (Maximum points awarded shall be 5) 
Only those persons or firms receiving an overall cumulative score of at least seventy percent (70%) or greater, with their highest and lowest score not counted, of the total possible points for all categories to be assigned by the participating Technical Evaluation Committee members shall be deemed qualified to perform architectural or engineering tasks.
 
The person or firm submitting a Statement of Qualification (TEC Professional Services Questionnaire) must identify all subcontractors who will assist in providing professional services for the project, in the professional services questionnaire. Each subcontractor shall be required to submit a (TEC Professional Services Questionnaire) and all documents and information included in the questionnaire.  (Refer to Jefferson Parish Code Ordinance, Section 2-928)
 
All persons or firms (including subcontractors) must submit a Statement of Qualifications (TEC Professional Services Questionnaire) by the deadline. The latest professional services questionnaire may be obtained by contacting the Purchasing Department at (504) 364-2678 or via the Jefferson Parish website at https://www.jeffparish.gov/27/Government. This questionnaire can be accessed by clicking on the + next to “Doing Business in Jefferson Parish” on the website and clicking on “Professional Services Questionnaires”.
 
Submissions will only be accepted electronically via Jefferson Parish’s e-Procurement site, Central Bidding at www.centralauctionhouse.com or www.jeffparishbids.net.  Registration is required and free for Jefferson Parish vendors by accessing the following link: www.centralauctionhouse.com/registration.php.
 
No submittals will be accepted after the deadline.
 
Affidavits are not required to be submitted with the Statement of Qualifications, but shall be submitted prior to contract approval.
 
Insurances are not required to be submitted with the Statement of Qualifications, but shall be submitted prior to contract approval.
 
Disputes/protests relating to the decisions by the evaluation committee or by the Jefferson Parish Council shall be brought before the 24th Judicial Court.
 
ADV: The New Orleans Advocate:  April 23 and 30, 2025
 
 

Additional Notes/Requirements

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