Listing Information/Advertisement

PURCHASING
CITY OF SULPHUR
SULPHUR, LA. 70663
Is accepting bids on:
KNUCKLEBOOM TRASH LOADER, DUMP BODY, AND SIDE LOADING
TROUGH
This proposal will be received by
THE CLERK OF THE COUNCIL
101 N. HUNTINGTON ST.
SULPHUR, LA. 70663
UNTIL
Wednesday, September 3rd
10:00 am
AT WHICH TIME BIDS WILL BE PUBLICLY OPENED AND READ
ALOUD
Advertisement in the Official Journal
Southwest Daily News
THIS IS THE BID PROPOSAL OF
FIRM: _______________________________________________________________
ADDRESS: __________________________________________________________
DATE: ______________________________________________________________
TELEPHONE: _________________________________________________________
FAX: ___________________________________________________________
CITY OF SULPHUR
PURCHASING REGULATIONS
1. BID FORMS: The City assumes no responsibility for failure to send proposals. Proposals
and specifications can be obtained at the Purchasing Department or electronically at
www.centralauctionhouse.com. Full information or any questions answered by contacting
the Purchasing Department, 101 N Huntington St., Sulphur, LA 70663.
a) Bidders are advised to familiarize themselves with these purchasing regulations of the
City of Sulphur and particularly those provisions with respect to strict compliance with
the bid proposal. These bid proposal forms shall remain together with the complete
contract documents as originally issued. Copies of addenda, if any, shall be attached to
the complete forms submitted. Altered or incomplete proposals, or use of substitute
forms or documents, will render the bid irregular.
b) In an effort to streamline the process for contracting with the City of Sulphur and in
accordance with Act No. 590 of the 2008 Regular Session of the Louisiana Legislature,
electronic copies of bid solicitation documents, including general and technical
specifications, and technical drawings or plans, bid/proposal forms, submittal
instructions, and any addenda revisions to the original specifications may be viewed
online, downloaded and printed. The new system will provide prospective bidders
quicker access to solicitation information and documents. Bidders must self-register
online. This information may be accessed through www.centralauctionhouse.com.
c) Bids may be submitted on forms furnished by this office fully filled in as to the delivery
date etc. An original signature is to be affixed to each copy of the bid submitted to the
Clerk of the Council, City Hall. The bidder shall be responsible for all errors or
omissions in proposal.
2. LATE BIDS: No bid under any circumstances will be received or considered after the
appointed hour. The method of delivery of the bid is the responsibility of the bidder. At any
time prior to the schedule closing time for receipt of proposals, any bidder may withdraw
his proposal. After scheduled closing time for receipt of proposals or before award of the
contract, no bidder will be permitted to withdraw his proposal unless said award is delayed
for a period exceeding thirty (30) days.
3. TAXES: All purchases made directly by the City of Sulphur are exempt from all taxes.
Purchases made by contractors or subcontractors, on behalf of the City of Sulphur for City
projects, are subject to all applicable sales tax.
4. Each BID MUST BE ACCOMPANIED BY A CERTIFIED CHECK, CASHIER’S
CHECK, OR BIDDERS BOND. BIDS SUBMITTED WITHOUT BIDDERS BOND
WILL BE REJECTED. BID BONDS SUBMITTED MUST BE IN ACCORDANCE
WITH ACT 139 WHICH REQUIRES THAT BID BONDS BE FROM SURETY OR
INSURANCE COMPANIES INCLUDED IN THE U. S. TREASURY DEPARTMENT’S
FINANCIAL MANAGEMENT SERVICE LIST OR BY A LOUISIANA DOMICILED
INSURANCE COMPANY WITH AT LEAST AN A- RATING IN THE A.M. BEST’S
KEY RATING GUIDE. Amount shall be not less than five percent (5%) of the total bid or
two thousand dollars ($2,000.00) (whichever is the lesser amount) and made payable to the
CITY OF SULPHUR. In the case of items FOR SALE BY THE CITY OF SULPHUR, the
successful bidder will be required to deposit CASH, CERTIFIED CHECK, OR
CASHIER’S CHECK in the full amount immediately upon notification of acceptance
(check made payable to the CITY OF SULPHUR). Surplus sale items offered as, is, where
is. This provision does NOT apply to bids for labor only.
5. Any proposal for construction or doing of public work shall require a written contract,
certificates of liability of insurance, and a Performance bond.
6. NET PRICES: Bid prices, unless otherwise specified, must be net including all
transportation and handling charges fully prepaid by contractor to destination and subject
only to cash discount. Bid prices shall be firm for acceptance for a minimum of forty-five
(45) days. Bids containing “payment in advance” or “C.O.D.” requirements may be
rejected. Payments on the awarded bids shall be made upon delivery of equipment, supplies
and/or services in accordance with the established “NET 30” payment procedures of the
Department of Finance of the City of Sulphur.
7. NEW PRODUCTS: Unless specifically called for in the solicitation, all products for purchase
shall be new, never previously used, and the current model and/or packaging. No
remanufactured, demonstrator, used or irregular product shall be considered for purchase
unless otherwise specified in the invitation. The manufacturer’s standard warranty shall apply
unless otherwise specified in the invitation.
8. The city reserves the right to divide items to avail themselves of the lowest bid. Bids will
be evaluated by the City based on cost, quality, and adaptability of the particular material.
The City reserves the right to reject any or all bids, waive any technicalities, and select the
material that best suits their need, whether the price is the lowest or not.
9. Paper bids are to be submitted in a SEALED ENVELOPE to the Clerk of the Council, City
Hall, 101 N Huntington Street, Sulphur, Louisiana 70663, on or before date and time
specified in the proposal. The outside of the sealed envelope must reflect the name of the
bidder, the item(s) for which the bid is submitted (see cover page of bid proposal). The
method of submission of the bid is the responsibility of the bidder.
10. When applicable, if item, product and/or service are not available locally, according to State
Bid Laws: Louisiana Revised Statue 38:2251: preference is hereby given to materials,
supplies, and provisions, produced, manufactured, or grown in Louisiana, quality being
equal to articles offered by competitors outside of the State.
11. DELIVERY DEFAULT: Forfeiture of the successful bidder’s cashier’s check or certified
check could result upon failure to deliver by firm delivery date quoted in bid unless
extension of time is approved by the Mayor. If a bid bond is furnished, and the contractor
fails to deliver by firm delivery date quoted in bid (unless extension of time is approved by
the Mayor), the contractor will make payment in the amount of five percent (5%) of his bid
price, within fifteen (15) days after written notice is given. Should it be necessary to file suit
for collection thereof, attorney’s fees in the amount of twenty-five percent (25%) of the
amount of the bid bond shall be due and payable.
12. The undersigned certifies that he has carefully examined the instructions to bidders, terms,
and specifications applicable to and made part of this proposal. He further certifies that the
prices shown in the schedule of items on which he is bidding are in full accordance with the
conditions, terms, and specifications of this proposal, and that any exceptions taken thereto
may disqualify this bid.
SIGNED: ___________________________________________________________
DATED: ___________________________________________________________