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Notice to Proposers
 
Notice is hereby given that sealed bids will be received by the City of Baton Rouge and the Parish of East Baton Rouge Purchasing Division until 2:00 PM CST on July 7, 2025 in Room 826, of City Hall, 222 Saint Louis Street, Baton Rouge, Louisiana, 70802 for:
 
Baton Rouge Airport Insurance Broker Services Request for Proposal
RFP 2025-06-0910
A non-mandatory pre-proposal conference will be held virtually on  June 18, 2025 2:00 PM   The meeting will be held through Microsoft Teams;
Meeting ID: 240 284 409 347 0
Passcode: eq9xm66rDial in by phone
+1 872-215-6440,,639424688# United States, Chicago
Find a local number
Phone conference ID: 639 424 688#
 
Copies of the Request for Proposal may be obtained from LaPAC (https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=102), Central
Bidding (http://www.centralauctionhouse.com) or by    email request to:
 [email protected].

 
*Note: The City-Parish has elected to use LaPAC, the state’s online electronic bid posting and Central Bidding notification system, in addition to its standard means of advertising this requirement. LaPAC is resident on State Purchasing’s website at https://wwwcfprd.doa.louisiana.gov/osp/lapac/pubmain.cfm and is available for vendor self-enrollment. NOTE: This RFP is not available to submit online via Central Bidding; submissions must be mailed or hand delivered to the address mentioned in the RFP.
In that LaPAC and Central Bidding provides an immediate e-mail notification to subscribing bidders that a solicitation and any subsequent addenda have been let and posted, notice and receipt thereof is considered formally given as of their respective dates of posting. Though not required if receiving solicitation and addenda notices from LaPAC and Central Bidding the City-Parish will email addenda to all vendors contacting our office and requesting to be put on our office Vendor Listing for this solicitation.
 
The deadline for receiving written inquiries is June 24, 2025 at 5:00 PM CST.
 
Proposals received after the above specified time will not be considered.  .
The right to reject any and all proposals and to waive irregularities and informalities is reserved.
 
The City of Baton Rouge and Parish of East Baton Rouge has established a Socially and Economically Disadvantaged Business Enterprise (SEDBE) program in accordance with Revised Statute RS 33:2233.4. It is the policy of the Parish to ensure that Eligible Business Enterprises EBE’s, certified in accordance with the Parish program, have an equal opportunity to receive and participate in parish contracts.
For this project the EBR Parish Purchasing office has indicated that SEDBE participation is strongly encouraged.  All Proposers may demonstrate good faith efforts  certified under the Parish SEDBE Certification Program at the time of submittal of the bid will count toward this EBE goal. .
The City-Parish is an equal opportunity employer and encourages the participation of Disadvantaged Business Enterprises (DBE) in all of its projects.  Proposers/Prospective Contractors are strongly encouraged to make positive efforts to utilize minority subcontractors for a portion of this project.  Proposers are requested to include in their proposal a description of plans for minority participation under this Contract as suppliers or subcontractors.
 

Additional Notes/Requirements

A non-mandatory pre-proposal conference will be held virtually on June 18, 2025 2:00 PM The meeting will be held through Microsoft Teams; Meeting ID: 240 284 409 347 0 Passcode: eq9xm66r Dial in by phone +1 872-215-6440,,639424688# United States, Chicago Find a local number Phone conference ID: 639 424 688#