REQUEST FOR PROPOSAL
LAMAR DIXON EXPO CENTER
The Parish of Ascension hereby issues a Request for Proposal (RFP) for Janitorial Services for the Lamar Dixon Expo Center, located at 9039 St. Landry Road, Gonzales, Louisiana 70737. Proposals will be received by the Ascension Parish Government at the Ascension Parish Government Purchasing Office, 615 E. Worthey Street, Gonzales, Louisiana 70737 (mailing address PO Box 2392, Gonzales, LA 70707-2392) until, June 13, 2017, at 4:00 p.m. local time.
The objective of this Request for Proposal is to solicit competitive proposals to qualified janitorial firms to provide these services for the Lamar Dixon Expo Center. Respondents shall submit six (6) separate proposals for review.
For site visit, please contact (225) 450-1009 to schedule.
Scope of Services
Minimum requirements to meet the Scope of Services include Company or private transportation to and from each location. The bidder shall also provide the necessary equipment to perform the task outlined below. The bidder is not required to provide supplies (cleaning products, toilet paper, toilet seat covers, paper towels and soap) but shall advise the Lamar Dixon Expo Center when supplies inventory reaches a two-week minimum.
The Lamar Dixon Expo Center proposes the following services:
• Perform policing service in all public areas no less than six (6) times per shift during an event to assure that
public areas are clean and presentable.
• Set up, arrange and remove tables, chairs and other items in preparation of and during events.
• Assure that all garbage cans contain liners. Gather and empty trash and place in provided dumpsters.
• Service, clean and re-supply stock in restrooms.
• Remove debris from stalls and barns as directed.
• Dust furniture, walls, machines and equipment(s) as directed.
• Clean building floors by sweeping, mopping and/or vacuuming as directed.
• Move furniture, equipment and supplies either manually or by using hand trucks as directed.
• Perform general janitorial services as requested.
• Clean mirrors.
• Provide extra and incidental task as may be required.
General Service and Requirements
Contractor shall perform services in a manner that enhances the interior and exterior of the Lamar Dixon Expo Center.
Contractor shall have a minimum of two years’ experience in providing janitorial services.
Hours of Service: Contractor shall provide janitorial service as needed by the Lamar Dixon Expo Center for scheduled events, which may include twenty-four hours, a day, seven days’ a week, and holiday operations.
Workers’ Compensation Insurance: Contractor shall maintain workers’ compensation insurance as required by the State Labor Code and Employers’ Liability Insurance with limits in the amount of one million dollars ($1,000.000) per accident.
Professional Liability Insurance: Contractor will provide Professional Liability Insurance, including errors and omissions coverage, in the amount of not less than $500,000.00 subject only to deductible not to exceed five percent (5%) of the amount of policy.
Business License: Contractor shall be required to obtain and maintain any applicable state or federal business license.
Contract Period: The contract period will be for a one-year period with two (2) one-year options to renew.
Shall include hourly rate for Monday through Friday janitorial services;
Shall include weekend (Saturday and Sunday) hourly rate;
Shall include Holiday hourly rate;
Shall include a minimum of two business references within the past two years;
Shall outline the ability to staff the Lamar Dixon Expo Center with appropriate janitorial staff with seven day notice (staffing needs will be driven by the length and type of scheduled event);
Draft contract and Selection Committee Score Card can be obtained at the Ascension Parish Government, Purchasing Department located at 615 E. Worthey Street, Gonzales, Louisiana 70737. Electronic Bids are accepted at Central Bidding. Central Bidding can be accessed at http://www.centralauctionhouse.com. “Official” Bid, RFP and RFQ Documents are available at Central Bidding. For questions related to the electronic bidding process, please call Central Bidding at (225) 810-4814.
The Parish of Ascension reserves the right to disqualify any Bid, response to a Request for Qualifications, or Request for Proposals if it is determined that the submitting business entity is not in good standing with the Louisiana Secretary of State or is not authorized to do business in the State of Louisiana.
Ascension Parish Government reserves the right to reject any and all bids for just cause.
ASCENSION PARISH GOVERNMENT
KENNY MATASSA, PARISH PRESIDENT