Notice is hereby given that sealed bids will be received by the Vermilion Parish Police Jury at the Vermilion Parish Courthouse, Police Jury Meeting Room, at 100 N. State Street, Suite 200, Abbeville, Louisiana, 70510, or online at http://www.centralauctionhouse.com until 3:00 P.M., Thursday July 10, 2025,  for the following:
 

NEW EMERGENCY OPERATIONS/911 COMMUNICATIONS CENTER
FOR THE VERMILION PARISH POLICE JURY
1101 North Airport Road
ABBEVILLE, LOUISIANA

and will thereafter, be publicly opened and read aloud.  Bids received after the above-specified time for opening shall not be considered and shall be returned unopened to the sender.

The Project consists of Construction of a new approximate 10,800 Square Foot steel framed building to house the Vermilion Parish Police Jury’s Emergency Operations Center as well as the Vermilion Parish 911 Communications Center together with associated earthwork, drainage, site fencing, site improvements, paving, site utilities, landscaping, plumbing, sprinkler, mechanical, electrical, lightening protection, and data/special systems, as well as all necessary appurtenances as indicated on the plans and specifications. The project also includes the furnishing and installation of a 100' tall Communications Tower and it’s related foundation, grounding, and warning lighting system. 

General Contractors (Prime Bidders), subcontractors and material suppliers interested in bidding shall obtain complete sets of plans, specifications and bid documents at the office of The Sellers Group, 147 Easy Street, Lafayette, Louisiana 70506 (337) 232-0778. Printed sets and plans, specifications and bidding documents are available upon deposit of $600.00 for each set of documents.  Deposit for the first set is fully refundable (less any delivery, postage and handling fees as applicable) to all bona fide prime contract bidders and a refund of $300.00, less any delivery, postage and handling fees as applicable, will be made for all additional sets to general contractors and to all subcontractors and material suppliers upon return of documents in good condition not later than ten (10) days after receipt of bids. The deposit for damaged, incomplete or late returned documents may be forfeited. Partial sets of documents will not be issued.  As an option to printed plans and specifications, parties may request and acquire an electronic copy (in pdf format) set of plans, specifications and bidding documents from the office of the Architect at no cost. Plans, specifications and bid documents shall be available until twenty-four (24) hours before the bid opening. For convenience, complete Sets of Plans and Specifications may also be viewed online at http://www.centralauctionhouse.com.

Notice: Prime Bidders (General Contractors) must register with and acquire either printed or electronically delivered plans and specifications from the office of the Architect in order to be eligible to bid the project. Any Bid submitted by a Prime Bid Contractor that has not registered with and acquired their plans and specifications from the office of the Architect shall be rejected.

Each quotation shall be accompanied by a certified check, cashier's check, or bid bond payable to the Owner, the amount of which shall be five percent (5%) of the total amount bid (including alternates).  If a bid bond is used, it shall be written by a surety or insurance company currently on the U. S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register or by a Louisiana domiciled insurance company with a least an A- Rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to ten percent of policyholders' surplus as shown in the A.M. Best's Key Rating Guide.  The bid bond shall be issued by a company licensed to do business in Louisiana and countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this state.  The certified check, cashier's check or bid bond shall be given as a guarantee that the bidder shall execute the contract, should it be awarded to him, in conformity with the contract documents.

Each bid shall be submitted only on the Bid Form included in the Specifications.

Qualified Small Business Enterprises, Minority-Owned Business Enterprises, Women-Owned Business Enterprises and Labor Surplus Area Firms are encouraged to submit bids as Prime (General) and/or  Subcontractors for this project.

The Prime Contractor shall further be required to take affirmative steps to assure that qualified Small Business Enterprises, Minority-Owned Business Enterprises, Women-Owned Business Enterprises and Labor Surplus Area Firms are used when possible. Refer to the Specifications for further clarifications in regards to steps that shall be taken to fulfill this requirement.

In accordance with 2 CFR Parts 25 and 200 regarding federal award requirements, the Contractors (Prime and all Subcontractors) must have an active UEI number and an active SAM Cage Code number prior to beginning of construction and throughout the term of the Contract. 

The Attention to Bidders is called to particular requirements and conditions of employment to be observed due to the inclusion of Federal Funding for the Project including but not particularly limited to the following: Equal Employment Opportunity Clause (EEO); the Contract Work Hours and Safety Standards Act; the Clean Air Act; the Federal Water Pollution Control Act; Suspension and Debarment Clause, Byrd Anti-Lobbying Amendment; and other Federal regulations as more clearly defined and listed in the project specifications.

The Contractor and all of his Subcontractors awarded this project shall be designated as an Agent for the Purchasing of Materials and/or Leasing of Equipment by the Owner and will thereby be exempt from the payment of State and Local Sales and Use taxes for this project as specified in the Project Manual.

The successful contractor will be required to execute Performance and Labor and Material Payment Bonds in the full amount of the contract as more fully defined in the bid documents.

Contractors or contracting firms submitting bids in the amount of $50,000.00 or more shall certify that they are licensed contractors under Title 37 of the Louisiana Revised Statutes (LA. R.S. 37:2150-2192) for the classification of BUILDING CONSTRUCTION and show their license number on the front of the sealed envelope in which their bid is enclosed.  Bids in the amount of $50,000.00 or more, not submitted in accordance with this requirement, shall be rejected and shall not be read.  If the contract price is less than $50,000.00, the contractor need not be licensed.  Any bid submitted that does not require the contractor to hold a license shall state the exemption on the bid envelope.  Additional information relative to the licensing may be obtained from the Louisiana State Licensing Board for Contractors, Baton Rouge, Louisiana.

Bidder is required to comply with provisions and requirements in accordance with LA. R. S. 38:2212(B)5.  No bid may be withdrawn for a period of forty-five (45) days after receipt of bids, except under the provisions of LA. R.S. 38:2214. 

The Owner reserves the right to reject any and all quotations or any portions thereof for just cause. In accordance with LA R. S. 38:2212(B)(1), the provisions and requirements of this Section, those stated in the Advertisement (Notice) to bids, and those required on the Bid Form shall not be considered as informalities and shall not be waived by any public entity.

Any person with disabilities requiring special accommodations must contact the Vermilion Parish Police Jury Administrative Offices no later than seven (7) days prior to bid opening.

VERMILION PARISH POLICE JURY
Keith Roy, Parish Administrator

Publish Dates: June 11, 18, & 25, 2025.