Listing Information/Advertisement

To be published three times-Legal
July 25, 2025, August 1 & 8 2025
THE ADVOCATE
BATON ROUGE, LOUISIANA
NOTICE TO CONTRACTORS
The City of Baton Rouge and Parish of East Baton Rouge will receive electronic or paper bids for the construction of
the following project:
ANNUAL LANSCAPING SERVICES FOR THE ENVIRONMENTAL SERVICES FACILITY
(CITY-PARISH PROJECT NO. 25-LS-MS-0016)
PROJECT DESCRIPTION: Includes landscaping services for the Environmental Services Facility, located at 12422
Florida Boulevard, including but not limited to lawn maintenance, irrigation system repair, flower bed maintenance,
installation of new plants, and litter collection and disposal.
Electronic or Sealed bids will be received until 2:00 p.m. Local Time, Tuesday, August 26, 2025, by the Purchasing
Division, Room 826, City Hall, 222 Saint Louis Street, Baton Rouge, Louisiana 70802. No bids will be received
after 2:00 p.m. on the same day and date.
Bid Openings can be observed in person or via teleconference.
Teleconference Call-in Information
Join by phone
+1-408-418-9388 United States Toll
Access code: 263 373 080 (followed by the # button)
Alternate numbers to call if number above is not available, which may occur due to network traffic (use the same
Access Code, followed by the # button):
United States Toll (Boston) +1-617-315-0704
United States Toll (Chicago) +1-312-535-8110
United States Toll (Dallas) +1-469-210-7159
United States Toll (Denver) +1-720-650-7664
United States Toll (Jacksonville) +1-904-900-2303
United States Toll (Los Angeles) +1-213-306-3065
Electronic bids and electronic bid bonds for the solicitation will be downloaded by the City of Baton Rouge and Parish
of East Baton Rouge, Purchasing Division.
Electronic bids and electronic bid bonds must be submitted through Central Bidding (www.centralbidding.com)
prior to the bidding deadline. Beginning as soon as feasible after the bid closing time all electronic bids will be
downloaded and publicly read aloud along with all paper bids received, if any, in Room 806 of City Hall immediately
after the 2:00 p.m. bid closing. Bidders and/or their authorized representatives are invited to be present.
Bids, amendments to bids, or request for withdrawal of quotations, received after time specified for bid opening shall
not be considered for any cause whatsoever.
Bids shall be firm for a period of forty five (45) days from the date of the opening of bids and no bid shall be withdrawn
for any reason during this period of time except as allowed per R.S. 38:2214.C.
Official Bid Documents are available at Central Bidding (www.centralbidding.com). Electronic Bids may be
submitted at Central Bidding (www.centralbidding.com). For questions related to the electronic bidding
process, please call Central Bidding at (225) 810-4814. Paper copies of the plans, specifications and contract
documents are on file and may be obtained from the Public Works and Planning Center located at 12422 Florida
Boulevard, Baton Rouge, LA 70815, upon payment of $100.00. (Make checks payable to the City of Baton Rouge
and Parish of East Baton Rouge.) Fees for plans, specifications and contract documents are to cover the cost of
reproduction and are non-refundable in accordance with Louisiana Revised Statutes.
A Certified Check or Cashier's Check, payable to the Parish of East Baton Rouge or a satisfactory Bid Bond executed
by the Bidder and an acceptable surety, in an amount equal to five percent (5%) of the total bid, shall be submitted
with each bid.
Bids shall be received electronically via www.centralbidding.com or on solicitation bid forms furnished by the
City of Baton Rouge and Parish East Baton Rouge, and only those bids shall be received by the City-Parish which are
submitted by those Contractors in whose names the solicitation bid forms and/or specifications were issued. In no
event shall paper solicitation forms be issued later than twenty-four (24) hours prior to the hour and date set for
receiving proposals.
The City of Baton Rouge and Parish of East Baton Rouge has established a Socially and Economically Disadvantaged
Business Enterprise (SEDBE) program in accordance with Revised Statute RS 33:2233.4. It is the policy of the Parish
to ensure that Eligible Business Enterprises EBE’s, certified in accordance with the Parish program, have an equal
opportunity to receive and participate in parish contracts.
For this project the EBR Parish Purchasing office has directed a review of the scope of work and has established
a minimum EBE goal of 25% of the contract amount. All Bidders shall achieve this goal or demonstrate good faith
efforts to achieve the goal. Good faith efforts include meeting this EBE goal or providing documentation
demonstrating that the Bidder made sufficient good faith efforts in attempting to meet this goal. Only EBE firms
certified under the Parish SEDBE Certification Program at the time of submittal of the bid will count toward this EBE
goal. To be considered responsive, the apparent low bidder must submit EBE Forms 1, 1A, and 2, and Letters of EBE
Certification, as appropriate within 10 days after bid opening.
All Contractors bidding on this work shall comply with all provisions of the State Licensing Law for Contractors, R.S.
37:2150-2163, as amended, for all public contracts. It shall also be the responsibility of the General Contractor to
assure that all subcontractors comply with this law.
In accordance with La. R.S. 38:2214 (B) the City of Baton Rouge and Parish of East Baton Rouge reserves the right
to reject any and all bids for just cause. In accordance with La. R.S. 38:2212 (A)(1)(b), the provisions and
requirements of this Section, those stated in the advertisement for bids, and those required on the bid form, shall not
be considered as informalities and shall not be waived by any public entity.
Bidders must comply with the SEDBE Program. Copies of SEDBE Program documents are available upon request
from City of Baton Rouge and Parish of East Baton Rouge (“City-Parish”) Purchasing Division, 222 St. Louis Street,
8th Floor, Room 826, Baton Rouge, LA 70802. For questions or clarification about the Program, please contact the
SEDBE Liaison Officer at the Purchasing Division, at (225) 389-3259.
A non-mandatory pre-bid conference will be held at 9:00 A.M., Wednesday, August 12, 2025, in the
Environmental Services Facility, 12422 Florida Blvd, First Floor Conference Room, Baton Rouge, LA 70815.
For additional information, please contact Mr. Obie Watts, P.E., Project Manager at [email protected].

Additional Notes/Requirements

A non-mandatory pre-bid conference will be held at 9:00 A.M., Wednesday, August 12, 2025, in the Environmental Services Facility, 12422 Florida Blvd, First Floor Conference Room, Baton Rouge, LA 70815.