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NOTICE TO BIDDERS

Notice is hereby given that sealed bids will be received either electronically at www.centralbidding.com  or in the office of the Purchasing Division at the Lafayette Consolidated Government Building, located at 705 West University Avenue, Lafayette, Louisiana, until  4:00 p.m. Central Time on the 29th day of August, 2025 for the following:
 
167118.5.8290 ABATEMENT & DEMOLITION
 
and will, shortly thereafter, be opened and read aloud in the Council Briefing Room located at 705 West University Avenue, Lafayette, LA. Bids received after the above specified time for opening shall not be considered and shall be returned unopened to the sender. Bidders are encouraged to call into the bid openings at the following phone number 337-291-5100. 
 
Scope of Work: The scope of Work shall consist of all environmental Waste removal, decommissioning, demolition of designated structures, and concrete and soil remediation located at the Project Site and shall include all labor, equipment, materials, handling, permitting, and testing in accordance with the Contract Drawings and Specifications. All Work shall be completed within four hundred twenty-six (426) calendar days from issuance of Notice to Proceed. Refer to Article 5 Schedule, Completion and Stipulated Damages of the General Conditions for further details.
 
In accordance with Louisiana RS 38:2212 electronic Bids may be submitted at Central Bidding (www.centralbidding.com). Official Bid Documents are available at Central Bidding (www.centralbidding.com).  For questions related to the electronic bidding process, please call Central Bidding at 225-810-4814.  Bidders may request the electronic bid package from Christian Janes at [email protected].
 
Bidders submitting bids electronically are required to provide the same documents as bidders submitting through the mail within forty-eight (48) hours from bid opening . Only a bid bond, certified check or cashier’s check shall be submitted as the bid security. Electronic copies of both the front and back of the check or bid bond shall be included with the electronic bid.
 
Bidders wishing to submit their bid electronically must first be registered online with Lafayette Consolidated Government as a potential Contractor at the website listed above. Bidders submitting bids electronically shall include all documents in one (1) combined PDF file with bookmark(s) and are required to provide one (1) hard copy within forty-eight (48) hours from bid opening through the mail. Bidders providing bids my mail, shall include one (1) hard copy with all documents in one (1) combined PDF file with bookmark(s) and are required to provide an electronic copy in one (1) USB flash drive. Only a bid bond, certified check or cashier’s check shall be submitted as the bid security.  Electronic copies of both the front and back of the check or bid bond shall be included with the electronic bid.
 
SUBMISSION OF CONFIDENTIAL, PROPRIETARY, OR TRADESECRET INFORMATION (SEE LA. R.S. 44:3.2(D)
As a public entity, Lafayette Consolidated Government is subject to the Louisiana Public Records Law, which may require submissions of Bidders to be a public record. Pursuant to La. R.S. 44:3.2(D), Bidders who submit documents or information they believe to be proprietary, or trade secret must clearly mark each page or piece of information which is, in the Bidder’s opinion, proprietary or trade secret and must also submit with such information a cover sheet that reads as follows in bold type:

DOCUMENT CONTAINS CONFIDENTIAL PROPRIETARY OR TRADE SECRET INFORMATION
La. R.S. 44:3.2(D) requires Lafayette Consolidated Government to make a determination as to whether a Bidders submission is in fact proprietary or trade secret information within thirty (30) calendar days of the Bidder’s submission.
 
Bids must be signed in accordance with LRS Title 38:2212(B)5. A Corporate Resolution or written evidence of authority authorizing the person signing the bid is required to be submitted with bid. Failure to submit a Corporate Resolution or Certificate of Authority with the bid shall be cause for rejection of bid.
 
Copies of the bidding documents are available upon request by contacting Purchasing & Property Management Division, located at 705 West University Avenue, Lafayette, Louisiana upon payment of Two Hundred Fifty Dollars ($250.00) per set, non-refundable, made payable to the Lafayette Consolidated Government. NOTE: NO CASH WILL BE ACCEPTED - ONLY CHECKS OR MONEY ORDERS MADE PAYABLE TO LAFAYETTE CONSOLIDATED GOVERNMENT.  Bid Documents shall be available until twenty-four hours before the bid opening date. Questions relative to the bidding documents, specifications, bidding process (e.g., technical questions, paperwork requirements, licenses) shall be directed in writing to Christian Janes by email at [email protected]. Questions shall be received no later than August 22, 2025 at 3 PM Central Time to be addressed.
 
Within one (1) week upon receipt of the Invitation to Bid, Bidders are encouraged to confirm intent to submit a bid by replying to the "Invitation to Bid" email sent by Christian Janes ([email protected]).
 
Bidders are requested to attend a mandatory pre-bid meeting, which will be held on August 13, 2025 at 10 a.m. Central Time in the LUS Training Center at the LUS Operations Center located at 1314 Walker Rd., Lafayette, LA 70506. Included in the mandatory pre-bid meeting will be a site tour of the demolition area. All attendees are required to provide the following minimum Personal Protective Equipment (PPE) provisions; Closed toe shoes, hard hat, shirt with long sleeves, long pants (no shorts).  Attendees will be required to sign in and sign out at the reception desk.  Failure to sign in/out will be a cause for rejection of their bid.
 
Two (2) days of additional non-mandatory site visits are available on the following dates:

Thursday, August 14, 2025 from 7:00 AM to 3:30 PM, and
Friday, August 15, 2025 from 7:00 AM  to 3:30 PM.

Bidders must sign in at the reception desk when arriving to the site to be escorted around the site for the additional visitation.  They will also be required to sign  out upon leaving the site.  PPE for the additional site visits will be the same as identified for the mandatory pre-bid. No technical questions will be answered during the additional visitations.  Questions must be submitted in writing as indicated above. 
 
Each bid shall be accompanied by a certified check, cashier’s check, or bid bond payable to the Lafayette Consolidated Government, the amount of which shall be five percent (5%) of all additive line items of the base bid. If a bid bond is used, it shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A-Rating in the latest printing of the A.M. Best’s Key Rating Guide to write individual bonds up to ten percent (10%) of policyholders’ surplus as shown in the A.M. Best’s Key Rating Guide, or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents. The bid bond shall be issued by a company licensed to do business in Louisiana. The certified check, cashier’s check, or bid bond shall be given as a guarantee that the bidder shall execute the contract, should it be awarded to him, in conformity with the Contract Documents within ten (10) working days.
 
No bidder may withdraw his bid for at least forty-five (45) calendar days after the time scheduled for the opening of bids. Each bid shall be submitted only on the bid form provided with the specifications. The successful bidder will be required to execute performance and labor and material payment bonds in the full amount of the contract as more fully defined in the bid documents. In accordance with Public Bid Law, bids are valid for a period of forty-five (45) calendar days from the time of the opening of bids.
 
Bids will be evaluated by the Owner based on the lowest responsible and responsive bid submitted which is also in compliance with the bid documents. The Lafayette Consolidated Government reserves the right to reject any and all bids for just cause in accordance with LA R.S. 38§2214.B.
 
The Lafayette Consolidated Government strongly encourages the participation of DBEs (Disadvantaged Business Enterprises) in all contracts or procurements let by the Lafayette Consolidated Government for goods and services and labor and material. To that end, all bidders and suppliers are encouraged to utilize DBEs business enterprises in the purchase or sub-contracting of materials, supplies, services and labor and material in which disadvantaged businesses are available. Assistance in identifying said businesses may be obtained by calling 337-291-8410.
 
PUBLISH DATES: 07-28-25; 08-03-25; 08-10-25                                                                                         PURCHASING DIVISION
DPR 997203                                                                                                                               Lafayette Consolidated Government