The City of Vicksburg, Mississippi, will receive bids/proposals for the water meters to replace existing water meter in the City.  Request for Bids/Proposals will be received at the City of Vicksburg City Clerk’s Office located on the 2nd Floor of City Hall at 1401 Walnut Street, Post Office Drawer 150, Vicksburg, Mississippi 39180, until 9:00 A.M., Local Time, on June 10, 2024. All RFP’s received will be publicly opened and read aloud by the Board of Mayor and Aldermen of the City of Vicksburg, Mississippi in the Board meeting at 10:00 a.m. on June 10, 2024.
Bidders/Proposers are cautioned that the City Clerk does not receive the Daily U.S. Mail on or before 9:00 a.m. Bids will be time-stamped upon receipt according to the City Clerk’s time clock.
The Project includes the furnishing of specified meters, software, hardware, and radios 100% compatible with the Current Sensus Flexnet water & Gas Meter reading system as part of the project to remove the City’s existing water meters and replace with AMI water meter system that is fully compatible with the current billing and finance software system.   Meter transmitters will only be replaced as needed to bring the system to acceptable standards.  These meters & Transmitters will be supplied to the installers based on the schedule approved and will also be an annual contract to purchase new meters as needed.
Owner invites A Unit Price Proposal for the project and Annual Term contract for purchase of meters.
Number of Meters Required for the Project and Size is shown below in U.S. Gallons,
Meter Size      Quantity
3/4" Short           6,250
1"                         600
1 1/2"                   190
2"                         380
3"                           90
4"                           70
6"                         155
8"                             5
10"                           1
Total                   7,741

The above general outline of features of the work does not in any way limit the responsibility of the Contractor to perform all work and furnish all plant, labor, equipment and materials required by the specifications and the drawings referred to therein.  
The City of Vicksburg, Mississippi, hereby notifies all Bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged and women’s business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
The award of this contract will be contingent upon the Contractor satisfying ANY DBE/WBE requirements.
The Contract Documents are on file and may be examined at the following locations:
City of Vicksburg City Clerk’s Office located on the 2nd Floor of City Hall at 1401 Walnut Street, Post Office Drawer 150, Vicksburg, Mississippi 39180, .
Engineering Xcellence with Kris Riemann & Associates, PLLC., 3103  5th Avenue, Suite B, Gulfport, MS 39501 between the hours of 9:00 a.m. and 4:00 p.m. Monday through Friday.All documents required for bidding purposes may be obtained from Engineering Xcellence with Kris Riemann & Associates, PLLC. located at 3103  5th Avenue, Suite B, Gulfport, Mississippi 39501 upon payment of $100.00 for each set of hard copy plans and specifications, which will not be refunded. Digital copies of plans and specifications may also be obtained from the City of Vicksburg City Clerk’s Office located on the 2nd Floor of City Hall at 1401 Walnut Street, Post Office Drawer 150, Vicksburg, Mississippi 39180 and Engineering Xcellence with Kris Riemann & Associates, PLLC at No Cost.  Plans and Specifications will also be available at www.centralbidding.com at their rates.
Each bid shall be accompanied by a Certified Check on a solvent bank or a Bidder’s Bond issued by a Surety Company licensed to operate in the State of Mississippi, in the amount of five percent (5%) of the total bid price, payable to the City of Vicksburg as bid security. Bidders shall also submit a current financial statement, if requested by the City. The successful bidder will be required to furnish a Performance Bond and a Payment Bond each in the amount of one hundred percent (100%) of the contract amount.
The proposal and contract documents shall be submitted in a sealed envelope, marked “Replacement of Water Meters Project 2024 – AMI Meters” and deposited with City of Vicksburg City Clerk’s Office located on the 2nd Floor of City Hall at 1401 Walnut Street, Post Office Drawer 150, Vicksburg, Mississippi 39180, or shall be submitted at www.centralbidding.com prior to the hour and date designated above.
Official bid documents can be downloaded from www.centralbidding.com.  Electronic bids and/or reverse auction bids can be submitted at www.centralbidding.com. For any questions relating to the electronic bidding process, please call Plan House Bidding Group at 662-407-0193.
The City is NOT responsible for bids which are mailed to the wrong address or which arrive in the mail after the designated bid opening time. Bids may be delivered in person to the City Clerk’s Office prior to the bid opening at the time, date and location listed above.
Questions – All questions regarding this bid must be submitted in writing to Robert K. Riemann, P.E. via email at [email protected] or by mail to 3103 5th Avenue, Suite B., Gulfport, MS 39501 and must be received by the end of business 5:00 p.m. CST, Monday,  June 3, 2024.  Questions submitted after this date will not be considered. Bidders shall provide an email address or fax number to direct the consolidated “question and answer” document. Answers will be provided in writing and transmitted via email or fax to all prospective bidders who are known to have requested and received a copy of the bid package. Only answers transmitted in this manner will be considered official and valid. No negotiations, decisions, or actions shall be initiated by any bidder as a result of any verbal discussion.
For bids exceeding $50,000.00, Bidder must indicate his Certificate of Responsibility Number on the outside of sealed proposal as required by Mississippi Law.  Effective July 1, 2010; Per MS Code 31-3-21(3); any bid submitted by a nonresident contractor which does not include the nonresident contractor’s current state law pertaining to such state’s treatment of nonresident contractors, shall be rejected and not considered for award.  If no such law exists in the non-resident contractor’s state, then the non-resident contractor may provide a statement to that effect.
An optional Pre-Bid Conference Meeting will be  held  at  10:00  a.m., May 29 , 2024,   online   utilizing GoToMeeting and can be accessed at https://meet.goto.com/425908653, or by phone at +1 (312)757-3121; access code: 425-908-653. The purpose of the Pre-bid meeting is to allow potential bidders an opportunity to present questions to staff and obtain clarification of the procurement requirements.  This meeting is for all those who have received a package.  Please contract Kris Riemann, Engineering Xcellence, at [email protected] to ask for additional personnel to be on the conference call invite list.  Attendance at the pre-bid conference is highly encouraged but is not mandatory.
The project will be awarded to the lowest and best proposer. However, the City of Vicksburg reserves the right to accept or reject any or all proposals or to waive any informality.
The successful bidder must adhere to the City’s policy concerning non-discrimination without regard to race, creed, color, age, sex, national origin or handicap.
No bidder may withdraw his bid within ninety (90) days after the actual date of the opening thereof.
Direct contact with any City employee, GRC Commissioners, including Administration and Board of Mayor and Aldermen, on the subject of this proposal is strictly forbidden. Violation of this paragraph will result in disqualification of your submission.
Published by order of the Board of Mayor and Aldermen of the City of Vicksburg; this the 25th day of April 2024.
 
Publish Dates:
May 1, 2024
May 8, 2024
 
Send Invoice & Proof of Publication to:
Deborah Nickson
City of Vicksburg
City Clerk’s Office
1401 Walnut Street
Vicksburg, Mississippi 39180