Listing Information/Advertisement

Ascension Parish Sheriff’s Dept.
500 KW Generator and ASCO 300 ATS Bidding Specifications
 
A: ANY BID MUST MEET OR EXCEED ANY AND ALL OF THESE SPECIFICATIONS.
 
B: ALL BIDDERS MUST BE A FACTORY AUTHORIZED DISTRIBUTOR OF THE EMERGENCY GENERATOR SYSTEM AND COMPONENTS MANUFACTURERS
 
C: FREIGHT (Deliver and unload at the ASCENSION PARISH TRAINING FACILITY)
                                               
 
General:
Ascension Parish Sheriff Dept. is accepting bids for a 500 KW Diesel Generator with Aluminum enclosure fuel tank and ASCO 300 ATS. Vender must supply Non-Proprietary Software and programing cable for controller. Quoted pricing will be adhered to with no exceptions including freight and installation.
 
 
Note: The vender will supply a Motorola SDM 3000 device with an interface to Generator and ASCO ATS controller for remote system start and monitoring.
 
 
Mandatory Site Walk:
 
8/14/2025
10:00 AM
9094 St Landry Road
Gonzales,La 70737
 
 
Emergency, Electrical, Power-Generation-System-Equipment-Package Specifications-SCOPE OF WORK:
 a. Remove from the project site the existing, emergency, electrical, powergeneration-
system equipment (i.e., the existing, emergency, electrical, enginegenerator
set [and all existing appurtenances]; the existing, automatic, transfer
switch {ATS}; the existing ,remote, annunciator panel; etc.), which will all be
disconnected by the project electrical subcontractor) .
b. Furnish and set in place (to be connected by the project electrical subcontractor)
all equipment which is required for a new, replacing, complete, emergency,
electrical, power-generation system (which is referenced herein as the "system").
The system shall be complete in every respect and shall include the emergency
engine-generator set (which is referenced herein and on the drawings as the
"genset"); the lockable, 200 MPH wind-rated, Level-3 sound-attenuating,
weatherproof housing (enclosure), with integral, code-conforming, BLUE-STAR standard,
LED, AC/DC emergency lighting, with the associated, light-control,
timer switch; the UL-142-compliant, sub-base, diesel-fuel, storage tank (with all
required leak alarms and all other required appurtenances, etc., and with
provisions at the front and the rear of the tank for accommodating a diesel-fuelpolishing
(fuel-maintenance) system; the diesel fuel pump; the AXI Model ST
7303-4X-Stainless-Steel, diesel-fuel-polishing (fuel-maintenance) system; the
critical silencer and the required flexible connector, which is located within the
genset enclosure; the batteries and battery rack which are located within the
genset enclosure; the weatherproof, remote, "emergency off", pushbutton
station, inside of a lockable, secure, vandal-proof enclosure; the BASSLER
Model 2020HD controller; the required diesel-fuel carburetion; all required dieselfuel
lines, and all required flexible connectors; all required venting and venting
apparatuses; all required controls and instruments; all required vibration
isolators; the water-jacket (or engine-block) heater; all required engine
lubricating oil, engine coolant, coolant filters, air filters and diesel-fuel filters; the
BASSLER, remote, annunciator panel; the ASCO, service-entrance-rated,
automatic transfer switch (which is referenced herein as the "SE-ATS"); and all
other required appurtenances.
c. The system, as manufactured, assembled, tested, delivered, and installed shall
be in strict accordance with the all applicable standards, in strict accordance with
the applicable requirements of all governing authorities, and in strict accordance
with the requirements of all applicable codes including, but not limited to NFPA
30, NFPA 37, NFPA 70, NFPA 110, and NFPA 704:
i. NFPA 30:21 4.3 - Normal venting for the tank shall comply with this
section;
ii. NFPA 30:21 5.1 - The tank shall be tested in accordance with the
requirements of Sections 21.5.1.1 through 21.5.1.4, as applicable;
iii. NFPA 30:21.5.1.1 - An approved listing mark on the tank shall be
considered to be evidence of compliance with this requirement;
iv. NFPA 30:21.5.2 - The tank and connections shall be tested for tightness
before being placed in service in accordance with Sections 21.5.2.2
through 21.5.2.8, as applicable;
v. NFPA 30:21.7.2.1 - Identify the tank with a sign or marking that meets the
provisions of NFPA 704;
vi. NFPA 30:22.6 - Piping for normal and emergency relief venting of the
tank shall be constructed in accordance with Chapter 27; and
vii. NFPA 30:22.11.4.4 - Means shall be provided for determining the level of
liquid in the tank. This means shall be accessible to the delivery operator.
d. Furnish to the owner complete schematic and wiring diagrams for the entire
system and complete test results from the testing of a prototype of the genset
series which is being provided for this project.
e. Upon completion of initial startup and system checkout, the supplier of the
system shall perform a field test, at the time which is stipulated by the owner, as
required to demonstrate the genset's load-carrying capability, and voltage and
frequency stability, with the project load at the maximum-designed operating
level. A power failure shall be initiated by opening the main, "utility", circuit
breaker of the SE-ATS which supplies "normal" power to the project electrical
loads (i.e., to the SE-ATS "normal-source" lugs). Records of the time-of-day; the
coolant temperature; the cranking time until the prime mover starts and runs; the
time which is required for the prime mover to come up to operating speed; the
voltage and frequency overshoot; the time which is required to achieve
steady-state condition with the SE-ATS transferred to the "emergency" position;
voltage; frequency; current; oil pressure; ambient air temperature; kilowatts;
power factor; fuel usage; and battery-charger rate, at 5-minute intervals for the
first 15 minutes and at 15-minute intervals thereafter, shall be maintained
throughout the tests. Such load test shall continue for a minimum of four (4)
hours, during which time the load changes and the resultant effect on voltage
and frequency shall be observed and recorded. Then, "normal" power shall be
restored and the time delay on retransfer (set for 15 minutes minimum), as well
as the time for the prime mover to cool-down and shutdown, shall be recorded.
Upon completion of the above-described test, the prime mover shall be allowed
to cool down for five (5) minutes. Then fully-rated load (genset-nameplate KW)
consisting of the entire project electrical load supplemented by a load bank, shall
be applied. Unity power factor is acceptable for on-site testing. Such full-load
pickup shall be in one (1) step, immediately upon reaching rated RPM.
Following all required testing, the owner will furnish and install all diesel fuel
which is required to fill completely the UL-142-compliant, genset, sub-base,
diesel-fuel, storage tank with the proper diesel fuel.
f. Install the entire system in strict accordance with the manufacturer's
recommendations, and provide the owner with an electronic version, and at least
three (3) hard-bound sets of operation-and-maintenance manuals, including
details and parts lists.
g. The entire system, including but not limited to, the genset; the lockable, 200
MPH wind-rated, Level-3 sound-attenuating, weatherproof housing (enclosure),
with integral, code-conforming, BLUE-STAR-standard, LED, AC/DC, emergency
lighting, and an associated, light-control, timer switch; the UL-142-compliant,
sub-base, diesel-fuel storage tank, with provisions at the front and the rear of the
tank for accommodating a diesel-fuel-polishing (fuel-maintenance) system; the
diesel fuel pump; the AXI Model ST 7003-4X-Stainless-Steel, diesel-fuelpolishing
(fuel-maintenance) system; the critical silencer and flexible connector;
the starting batteries, battery rack, and battery charger which are located within
the genset enclosure; the weatherproof, remote, "Emergency-OFF", pushbutton
station, inside of a lockable, secure, vandal-proof enclosure; the instrument
panel; the diesel-fuel carburetion; the diesel-fuel lines and flexible connectors;
the venting and venting apparatuses; the BASSLER Model 2020HD, controller;
the spring type vibration isolators; the water-jacket (or engine-block) heater; the ASCO SEATS;, The AXI fuel polisher
and the BASSLER, remote, annunciator panel, shall be warranted by the
manufacturer against defective materials and workmanship for a minimum period
of five (5) years, or 3000 hours, whichever first occurs. Defective parts shall be
repaired or replaced, at the manufacturer's option, free of charge, for such
period; and all associated labor, travel time, and mileage shall be provided free
of charge for this period, without a deductible being applied. The warranty
period shall commence when the system is first placed in service.
h. Provide the necessary lube oil for the engine crankcase, provide the air cleaner,
and provide the necessary radiator coolant (likely to be a 50% solution of
ethylene glycol; verify in advance and provide accordingly), in accordance with
the manufacturer's recommendations.
i. When the installation and connection of the system has been completed,
factory-trained technicians shall  check out the installation and connections,
and to perform the initial start-up and testing of the system. NOTE:  The owner will furnish the fuel for testing and the initial full tank of fuel.  After the
above-mentioned check-out, start-up, and testing have been accomplished,
demonstrate the complete operation of the system to the owner, and to any
personnel so chosen by the owner, to the owner's satisfaction, at the time(s),
and for the duration(s), which are stipulated by the owner, without limit, until the
termination of the project one-year warranty period; include all associated costs
in the project proposal. Furnish to the owner the complete test results prior to
receiving final payment.
j. The system shall be a package of new and current equipment, UL 2200 listed and labeled and in compliance with NFPA 110 and consisting of:
i. A diesel-fueled, engine-driven, electric genset to render standby power, with a
lockable, 200 MPH wind-rated, Level-3 sound-attenuating, weatherproof
enclosure which is equipped with an integral, code-conforming, BLUE-STARstandard,
LED, AC/DC, emergency light kit, and an associated, light-control,
timer switch; with a UL-142-compliant, sub-base, diesel-fuel, storage tank,
with provisions at the front and the back of the tank for accommodating a
diesel-fuel-polishing (fuel-maintenance) system; with a diesel fuel pump; and
with an AXI Model ST 7003-4X-Stainless-Steel, diesel-fuel-polishing (fuelmaintenance)
system;
ii. An engine start-stop control system mounted on the genset;
iii. A remote, weatherproof, vandal-proof, corrosion-resistant, "Emergency-OFF",
pushbutton station;
iv. A genset-engine, start-stop-automatic, control system which is integral to the
SE-ATS;
v. Unit-mounted and remote accessories as specified, and where and as
required;
vi. A BASSLER Model 2020HD controller;
vii. The ASCO SE-ATS which shall render manual and automatic starting and
stopping of the genset, and switching of the project-site electrical loads;
viii. All required diesel fuel lines, with flexible connectors, and all required dieselfuel
filters;
ix. A BASSLER, remote, annunciator panel; and
x. Single-source warranty of all major system components.
k. The supplier of the system shall have a factory-authorized service firm which is
located within one hundred fifty (150) miles of the project site, which maintains a
stock of standard parts, and which has service personnel available on a "call basis".
l. The system shall include, but not be limited to, the following major components:
i. A 500KW/625kVA (minimum), 0.8P.F., 120/208V, 3-phase, 4-wire, wyeconnected,
60Hz, 1737F.L.A. (minimum), 1,800RPM, diesel-fueled,
continuous-standby genset, BLUE STAR Model PD500-01-2506C-E15TAG3-
MARATHON-105C-RISE, which is modified and augmented as specified
herein, as required, and as intended, complete with the following:
(1) A lockable, 200 MPH wind-rated, Level-3 sound-attenuating,
weatherproof enclosure, having an integral, code-conforming, BLUESTAR-
standard, LED, AC/DC, emergency, light kit, and an associated,
light-control, timer switch;
(2) A 72-hour (minimum) run time (at full genset load), 2,700
(approximate) usable-gallon, UL-142-compliant, sub-base, diesel-fuel
storage tank, with provisions at the front and rear of the tank for
accommodating a diesel-fuel-polishing (fuel-maintenance) system,
and a diesel-fuel pump;
(3) An AXI Model ST 7003-4X-Stainless-Steel, diesel-fuel-polishing (fuelmaintenance)
system, which will accommodate a 1" black-iron pipe to
the rear of the genset-sub-base tank and 1" black-iron pipe to the front
of the genset sub-base tank; such diesel-fuel-polishing (fuelmaintenance)
system:
(a) Shall be a fully automated system that removes water, sludge,
and other contaminants from fuel-storage tanks;
(b) Once installed, shall operate independently as required to
ensure fuel reliability through routine fuel filtration;
(c) Shall utilize a polishing process that stabilizes diesel fuel,
eliminates microbial contamination, and ensures that the fuel
remains clean;
(d) Shall be equipped with a NEMA 4X-rated, stainless-steel
enclosure that is specifically for an outdoor installation, by
protecting the system from wind-blown dust and rain, hose directed
water, and ice formations;
(e) Shall be equipped with a smart filtration controller;
(f) Shall have fully automated operation;
(g) Shall be equipped with safety and alarm features;
(h) Shall be equipped with a continuous-duty pump, and vitron
seals;
(i) Shall be equipped with an automatic pump shut-down and alert
indication to notify users when the system requires servicing;
(j) Shall have a nominal flow rate of 3 gpm/180 gph;
(k) Shall accommodate a primary filter which is either a 10-micron
or a 30-micron particulate filter;
(l) Shall accommodate a secondary filter which is either a 3-
micron or10-micron, water block;
(m) Shall be equipped with an LG-X 1500, inline, magnetic, fuel
conditioner;
(n) Shall be equipped with a 1/3HP gear pump;
(o) Shall be equipped with a smart filtration controller with safety
and alarm features;
(p) Shall have a 120V, single-phase, input-power requirement;
(q) Shall be equipped with black-iron plumbing;
(r) Shall be equipped with 3/4" NPT ports, in and out;
(s) Shall have approximate outside dimensions of 36" high x 36"
wide x 12" deep; and
(t) Shall weigh approximately 290 lbs.;
(u)  Spring type -non seismic vibration isolators with capacity to support the engine generator set, the completely fueled subbase fuel tank
(v)  A (mounted within the weather enclosure) load distribution center for single point accessory wiring for the battery charger, A.C. lights, engine block heater (5000 watts at 208 volts) generator strip anti-condensation heater 225 watts at 120 volts, and 20 amp GFCI duples receptacle (to be wired to the utility)
(4) A 928-cubic-inch/15.2-litre (minimum) displacement, 787
(minimum) gross horsepower, engine;
(5) An automatic, battery-charging alternator, with solid-state voltage
regulation;
(6) A 10-amp (minimum), battery float charger;
(7) A unit-mounted radiator cooling system, with thermostat temperature
control, a water pump, a coolant filter, and high-coolant-temperature
shutdown;
(8) A positive displacement lube oil pump, a full-flow oil filter, and a
pressure relief valve;
(9) A unit-mounted, BASSLER Model 2020HD controller;
(10) An oil-pressure gauge, an oil-level indicator, and low-oil-pressure
shutdown, a coolant-temperature gauge, a battery-charge-rate
ammeter, and a solid-state engine-monitoring system;
(11) An electronic (isochronous) engine speed governor having an electric
actuator with speed droop which is externally-adjustable from
isochronous to 5%, that will maintain the alternator output frequency to
within +/- 0.25% from no load to full-load alternator output;
(12) A 2-wire, remote starting system with a cranking limiter;
(13) A solid-state voltage regulator, which provides a regulation of +/-
0.50%, or better;
(14) A frequency regulation rating limiting the variance to +/- 0.25%
maximum, no-load to full-load alternator output;
(15) An oil drain valve with hose extension;
(16) Starting batteries, battery cables, and a battery rack which are
contained within the genset, Level-3 sound-attenuating, weatherproof,
enclosure;
(17) Factory-provided vibration isolators between the genset and its
structural steel skid;
(18) A welded steel mounting base;
(19) A critical, silencing, exhaust muffler with flexible exhaust connectors
mounted within the lockable, 200 MPH wind-rated, Level-3 soundattenuating,
weatherproof aluminum enclosure, having an integral, codeconforming,
BLUE-STAR-standard, LED, AD/DC, emergency, light kit,
and an associated, light-control, timer switch. The muffler, bracketry,
exhaust tubing, and all fittings shall be designed and furnished as a
complete assembly by the generator manufacturer with the exhaust internally mounted within the enclosure;  The enclosure shall limit the resulting noise to a maximum of 75 dBA when measured from 21’.
(20) All required diesel fuel lines, with flexible connectors. All fuel lines
shall be the genset manufacturer's standard lines with the
manufacturer's standard fittings, and with a (code-approved) flexible
section of tubing between the engine and the fuel supply lines (for
withstanding vibration). All fuel lines shall be properly-located;
(21) Diesel-fuel carburetion;
(22) Starting batteries which are contained within the genset weatherproof
housing;
(23) A 5000-watt (approximate), 208-volt, 1-phase,
thermostatically-controlled, engine-coolant (water-jacket) heater or
block heater;
(24) A cycle cranker;
(25) One (1) 2000A, 100%-rated, unit-mounted, output, circuit breaker.
One (1) such output circuit breaker shall be the mainline circuit
breaker which will be connected (by the project electrical
subcontractor) where and as required to feed "emergency" electrical
power to the "emergency-source" lugs of the SE-ATS. A second output circuit breaker
rated 1400 amps and 100% rated circuit breaker shall be a shunt-trip circuit breaker which
is specifically for accommodating the future connection of the electrical
power cables to and for a portable load bank for future genset loadbank
testing, etc., and which is equipped, arranged, and connected so
as to be tripped if and when a failure of "normal" ("utility") power
occurs while the genset is being tested with a load bank; and
(26) A 105-degree C. (maximum temperature-rise rating), MARATHON,
salient-pole, brushless, self-ventilated, generator (alternator), having
permanent-magnet excitation and having a single, maintenance-free
bearing which is coupled directly to the engine flywheel housing with a
semi-flexible coupling between the rotor and the flywheel. The
generator shall comply with the latest edition of NEMA Standard
MG1-1978, Parts 16 and 22. The insulation system shall be Class H,
or better. The generator shall be fully-guarded and dripproof as per
the latest edition of NEMA MG1-1.25 and NEMA 1. The generator
shall be capable of sustaining at least 250% of rated current for ten
(10) seconds, in the event of a short-circuit condition. The voltage
regulator shall have an adjustment for maximum voltage dip. The
voltage regulator shall also have internal protection against under
frequency and over excitation. The generator shall also have
over-voltage protection. The voltage regulator shall have a built-in
adjust potentiometer to render at least a +/-5% voltage range. The
AC-waveform total harmonic distortion shall not exceed 5% total RMS
from no load to full rated linear load, measured line-to-line. For any
addition of load, up to and including 100% of rated load at 1.0 power
factor, the voltage dip shall not exceed twenty percent (20%) of rated
voltage. The voltage shall recover to +/- 2% of rated voltage within 1.0
second. For any addition of load up to 100% of rated load, the
frequency shall recover to the steady-state frequency within 6.0
seconds;
ii. A BASSLER, remote, annunciator panel. Install such annunciator panel in the
exact location which is stipulated by the owner (verify in advance). Such
annunciator panel shall satisfy all of the latest NFPA requirements and shall
be an electro-mechanical panel which include red and yellow indicating lights,
and a silenceable alarm horn, for low-oil-pressure shutdown, low-coolanttemperature
alarm, high-coolant-temperature shutdown, low diesel-fuel-level
alarm, overcrank shutdown, overspeed shutdown, battery-charger
malfunction, and "generator on load". The project electrical subcontractor will
provide the required interconnecting control/signal wiring between such
remote annunciator panel and the genset, and between such remote
annunciator panel and the SE-ATS, and will upsize such interconnecting
control/signal wiring conductors as required to mitigate the adverse effects of
voltage drop, etc; and
iii. A 120/208V, 2000A, 3-pole, solid ("unswitched") neutral, 3-phase, 4-wire,
wye-connected, 60Hz, NEMA 3R (raintight, outdoor-rated), free-standing,
contactor-type, SE-ATS, which is an ASCO Model GAUS-2000-RJF-SEBREAKER-
DS-754577-050-ECN-282074 Series SE-ATS, and which is
modified and augmented as specified herein, as required, and as intended for
the respective exact application (verify all parameters and requirements in
advance, and provide accordingly). Such SE-ATS:
(1) Shall have U.L. certification, and shall conform fully to all U.L.-1008
and NEMA ICS 2-447 requirements;
(2) Shall be service-entrance rated; shall be equipped with a 2000A/3P,
100%-rated, main, "utility", circuit breaker; and shall be fitted with a
UL-listed, service-entrance-rated label;
(3) Shall have a minimum, continuous-current rating of 2000 amps;
(4) Shall be equipped with field-adjustable, under-voltage, over-voltage,
under-frequency, and over-frequency sensing for all lines on both the
"normal" and "emergency" sides;
(5) Shall be equipped with Level 2 control;
(6) Shall have a 85,000A (minimum) at 208V, fault-current rating;
(7) Shall be equipped with manual operators;
(8) Shall be equipped with a plug-connector interface with control;
(9) Shall be equipped with a solid ("unswitched") neutral;
(10) Shall be equipped with auxiliary control contacts (at least two [2] N.O.
and two [2] N.C. on the "normal" side and two [2] N.O. and two [2] N.C.
on the "emergency" side);
(11) Shall be equipped with two-wire, engine-control, remote-starting
contacts;
(12) Shall be equipped with control-mode status indicators;
(13) Shall be equipped with adjustable solid-state time delays for all
possible modes;
(14) Shall be equipped with a NEMA 3R (raintight, outdoor-rated),
key-locking, free-standing enclosure;
(15) Shall be completely front accessible and front connectible, unless it is
installed so as to accommodate all NEC-required, front, rear, and side
clearances (verify in advance);
(16) Shall be equipped with the proper communication module for remote
communications (verify all requirements in advance and provide
accordingly);
(17) Shall be equipped with NORMAL-EMERGENCY position-indicator
lamps;
(18) Shall be equipped with a TEST-NORMAL-RETRANSFER switch;
(19) Shall be equipped with a 7-day exerciser clock (which is completely
programmable at any time) including a WITH/WITHOUT LOAD
selector switch;
(20) Shall be equipped with a voltmeter, an ammeter, and a frequency
meter, and with the required phase-selector switch;
(21) Shall be equipped with an auto/manual retransfer selector switch; and
(22) Shall be equipped for "programmed transition", and shall be equipped
with an inhibit function, which will delay the completion of the transfer
to "normal" and/or "standby" power for an adjustable period of 0 - 5
seconds, and will prevent the load from being transferred between outof-
phase electrical power sources.
 
 
 
 
 
 
 
All questions are too sent via e-mail to Chuck Cassard (no phone in questions):
Chuck Cassard [[email protected]]
The deadline for any questions  8/14/2025 no questions will be answered after this period.
 
Ascension Parish Sheriff’s Dept reserves the right to reject any proposal as we feel necessary. Any proposal that is not completed as detailed above then their proposal will be considered invalid and rejected. The proposal cannot be changed for any reason once awarded.
 
Bids are to be received by:
 
Bids will be opened on August 21,2025 at 9:30 AM. at the Ascension Parish Sheriff’s Office, Parish Courthouse, 300 Houmas Street, Suite E, Donaldsonville, Louisiana.
 
All bids must be submitted in a sealed envelope marked “ASCENSION PARISH TRAINING FACILITY GENERATION ”.  Bids may be delivered or mailed to the Ascension Parish Sheriff’s Office, to 828 South IRMA Blvd Gonzales,La 70737, in time for the bid opening.  Business hours at the Gonzales location are 8:00 a.m. to 4:30 p.m., Monday through Friday.
 
Bids may also be submitted online at www.CentralBidding.com.
 
The right is reserved to reject any or all bids and to waive any formalities.
 
Advertised in Gonales Weekly on 7/24/2025, 7/31/2025, and 8/7/2025.