REQUEST FOR PROPOSALS (RFP)
Sealed or Electronic proposals will be accepted by the Board of Supervisors of Harrison County, Mississippi, at the Board Conference room in the First Judicial District Courthouse in Gulfport, Mississippi, until the hour of 10:00 o’clock a.m. on Thursday, December 1, 2022 for purchases by Harrison County of the following:
COUNTY – WIDE AERIAL AND OBLIQUE IMAGERY AND SERVICES
All proposals for the above items must submitted on the proposal forms provided within the Proposal Specification Packet.
Specification Packets can be viewed, downloaded or requested as follows:
www.centralbidding.com . For any questions relating to obtaining the Specifications and Procedures from Central Bidding, electronic submittals and/or process, please call Central Bidding at 225-810-4814. There is NO CHARGE for registration and submittal. All Electronic proposals can be submitted on-line at www.centralbidding.com ONLY and it must be prior to the opening date and time as stated above.
www.phbidding.com – Charges apply to non-members for documents download.
www.harrisoncountybids.com – No Charge.
Proposal Specification Packets may be obtained via e-mail or in person, at NO CHARGE, by contacting the Harrison County Purchasing Department at 228-865-4028, located in the First Judicial District Courthouse at 1801 23rd Ave., Gulfport, Mississippi 39501 between the hours of 8:00 a.m. and 5:00 p.m.
"Electronic Proposals" may be submitted on-line at www .centralbidding .com prior to the opening date and time as stated above but will not be available for viewing until the date and time of the proposal opening. For any questions relating to Registration at www .centralbidding .com or the Electronic Bidding process, call Central Bidding at 225-810-4814.
“Sealed Proposals” must be on file with the Clerk of the Board prior to the opening date and time as stated above. All Sealed Proposals must be sealed and clearly marked on the outside of the envelope as indicated “COUNTY – WIDE AERIAL AND OBLIQUE IMAGERY AND SERVICES to be opened Thursday, December 1, 2022”. Sealed Proposal envelopes not so marked are submitted at the risk of the prospective Bidder and the County assumes no responsibility for the premature opening of same by any County employee. Sealed Proposals sent through the U.S. Mail are done so at the risk of the bidder and should be addressed to the Harrison County Board of Supervisors, in care of the Chancery Clerks Office, Post Office Drawer CC, Gulfport, Mississippi, 39502 or 1801 23rd Ave., Gulfport, Mississippi 39501. The County is NOT responsible for Sealed Proposals that arrive in the mail after the designated opening time. Sealed Proposals may be delivered in person to the Harrison County Chancery Clerk’s Office in the First Judicial District Courthouse located at 1801 23rd Ave, Gulfport, Mississippi 39501 until 5:00 p.m., Wednesday, November 30, 2022 or the Board Conference Room at the First Judicial District Courthouse in Gulfport, Mississippi on Thursday, December 1, 2022 prior to the opening time as listed above.
If the agency is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire, earthquakes, floods, or other natural disasters (the “Force Majeure Events”), which closure prevents the opening of proposals at the advertised date and time, all proposals received shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time. The new date and time of the proposal opening, as determined in accordance with this paragraph, shall not be advertised, and all Vendors/Contractors, upon submission of a proposal, shall be deemed to have knowledge of and shall have agreed to the provisions of this paragraph. Proposals shall be received by the agency until the new date and time of the proposal opening as set forth herein. The agency shall not be held responsible for the receipt of any proposals for which the delivery was attempted and failed due to the closure of the agency as a result of a Force Majeure Event. Each Vendor/Contractor shall be required to ensure the delivery and receipt of its proposal by the agency prior to the new date and time of the proposal opening.
The Board of Supervisors expressly reserves the right to accept or reject any or all proposals or any part of any or all proposals based on a lowest and best proposal determination. The Board of Supervisors reserves the right to waive informalities.
Proposals may be held by the Board of Supervisors for a period not to exceed ninety (90) days from the date of submittal for the purpose of reviewing the proposals and investigating the qualifications of bid submitters, prior to awarding of the Contract.
By Order of the Harrison County Board of Supervisors adopted on the 7th day of November, 2022.
/s/ John McAdams
(SEAL) Clerk Board of Supervisors
Publication Dates: Thursday, November 11, 2022
Thursday, November 18, 2022