Listing Information/Advertisement

REQUEST FOR PROPOSALS
 
Notice is hereby given that sealed proposals will be received either electronically at www.centralbidding.com or in the office of the Purchasing Division at the Lafayette Consolidated Government Building, located at 705 West University Avenue, Lafayette, Louisiana, until 4:00 p.m. Central Time on the 11th day of July 2025 for the following:

Headend Power System Replacement
 
and will, shortly thereafter, be opened and the NAMES ONLY read aloud in the Office of Purchasing located at 705 West University Avenue, Lafayette, LA. Proposals received after the above specified time for opening shall not be considered and shall be returned unopened to the sender. Proposers may attend the proposal opening in person, or they may call into the RFP openings at the following phone number 337-291-5100.
 
In accordance with Louisiana RS 38:2212., vendors may submit their proposal electronically at the website listed above.  Proposal documents are available to view only at the website. Vendors may request the electronic proposal package from Lafayette Consolidated Government Department of Purchasing & Property Management Attn: Christian Janes at 337-291-8262.
 
Vendors wishing to submit their proposal electronically must first be registered online with Lafayette Consolidated Government as a potential supplier at the website listed above.
 
Vendors submitting proposals electronically are required to provide the same documents as vendors submitting through the mail or by hand delivery. Regardless of the results, the vendor will have 48 hours from opening of the proposals to provide the Lafayette Consolidated Government the original documents. If a contractor fails to provide the original hard copies of the proposal documents within 48 hours of the proposal opening, their proposal shall be considered non-responsive.
 
Proposals must be signed in accordance with LRS Title 38:2212(B)5. A Corporate Resolution authorizing the person signing the proposal is required to be submitted with proposal. Failure to submit a Corporate Resolution with the proposal shall be cause for rejection of proposal.
 
Copies of the specifications are available at the Purchasing Office located at 705 West University Avenue, Lafayette, LA  70506. Telephone number (337) 291-8262 (Attn: Christian Janes). Proposal specifications shall be available until twenty-four (24) hours before the proposal opening date.
 
Each proposal shall be accompanied by a certified check, cashier’s check, or bid bond payable to the Lafayette Consolidated Government, the amount of which shall be five percent (5%) of the base bid plus additive alternates. If a bid bond is used, it shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A-Rating in the latest printing of the A.M. Best’s Key Rating Guide to write individual bonds up to ten percent (10%) of policyholders’ surplus as shown in the A.M. Best’s Key Rating Guide, or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents. The bid bond shall be issued by a company licensed to do business in Louisiana. The certified check, cashier’s check, or bid bond shall be given as a guarantee that the bidder shall execute the contract, should it be awarded to him, in conformity with the contract documents within ten (10) days.
 
No vendor may withdraw his proposal for at least forty-five (45) days after the time scheduled for the opening of proposals. Each proposal shall follow the instructions listed in the RFP regarding submittal of their proposal.
 
Proposals will be evaluated by the Purchaser based on the evaluation criteria outlined in the Information for Proposers. The Lafayette Consolidated Government reserves the right to reject any and all proposals or any portions thereof, to waive informalities and to select the material that best suits its needs.
 
The Lafayette Consolidated Government strongly encourages the participation of DBEs (Disadvantaged Business Enterprise) in all contracts or procurements let by the Lafayette Consolidated Government for goods and services and labor and material. To that end, all contractors and suppliers are encouraged to utilize DBEs business enterprises in the purchase or sub-contracting of materials, supplies, services and labor and material in which disadvantaged business are available. Assistance in identifying said businesses may be obtained by calling 337-291-8410.
 
PURCHASING DIVISION
LAFAYETTE CONSOLIDATED GOVERNMENT