Parish of Ascension

 
 
 

Clint Cointment                                                                                                                           Jim Buras

Parish President                                                                                                                                                                                                 Purchasing Director
 
BID NOTICE
 
Sealed bids will be received by Ascension Parish Government at the Ascension Parish Government Purchasing Office, 615 E. Worthey Street, Gonzales, Louisiana 70737 until September 6, 2023, at 10:00 a.m. local time. The bids will be publicly opened and read aloud for the following:
 Butch Gore Park Renovations
 

Statement of Work:

THE PROPOSED PROJECT INCLUDES THE DEMOLITION AND REPLACEMENT OF THE 4 EASTERN MOST EXISTING SOFTBALL INFIELDS, BACKSTOPS, AND SURROUNDING PAVING. THE PROJECT ALSO INCLUDES ALL ASSOCIATED EARTHWORK AND SUBSURFACE DRAINAGE, INCLUDING A SUBSURFACE COLLECTOR SYSTEM BENEATH THE INFIELDS. A NEW PREFABRICATED RESTROOM BUILDING AND ASSOCIATED UTILITY CONNECTIONS, AS WELL AS WALKING TRAILS ARE INCLUDED AS ALTERNATES TO THE PROJECT.
 
All Bids must be in accordance with the Contract Documents on file at the Ascension Parish Purchasing Department, 615. E. Worthey Road, Gonzales, LA 70737.
 
Copies of Specifications, Bid Documents, Contract Documents and Construction Drawings for use in preparing Bids may be obtained from Ascension Parish Government, Located 615. East Worthey St. 70737, Gonzales LA. Documents can be mailed to bidders with a provided shipping account number. No refunds will be made for returned drawings.
 
Where bids are to be received on forms furnished by the awarding authority, no contract documents shall be issued to anyone except a Licensed Contractor or his/ her authorized Representatives. In no event shall any document for bidding be issued later than seventy- two (72) hours prior to the hour and date set for receiving bids.
 
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, contractor’s state license number and the name of the project for which the bid is submitted. If forward by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the Ascension Parish Purchasing Department, 615 E. Worthey, Gonzales, Louisiana 70737, mailed certified mail and must be received no later than the bid opening.

 
 

Parish of Ascension

 
 
 

Clint Cointment                                                                                                                           Jim Buras

Parish President                                                                                                                                                                                                 Purchasing Director
 
Bid security in the amount of five percent (5%) of the Total Bid must accompany each bid and shall be made payable to the Owner.
 
The Owner reserves the right to waive any informalities or to reject any or all bids.
 
No bidder may withdraw his/her bid within forty-five (45) days after the actual date of opening thereof.
 
A Mandatory Pre-Bid Conference will be held on Tuesday, August 22, 2023, at Butch Gore Memorial Park, 14550 Harry Savoy Rd., St Amant, LA 70774 at 8:00 am.
 
All questions regarding this project and the bid package shall be submitted to the Purchasing Department via [email protected] by 4:00 PM on August 24, 2023. Responses will be coordinated with the Project Landscape Architect and posted on the www.centralauctionhouse.com by 4:00 pm on August 29, 2023.
 
In addition to paper bids, electronic bids and electronic bid bonds for the following project will be downloaded by the Ascension Parish Purchasing Department. Electronic bids and electronic bid bonds must be submitted through www.centralauctionhouse.com prior to the electronic bidding deadline. Beginning at 10:00 am local time on Wednesday, September 6, 2023, all bids will be downloaded. No bids are accepted after 10:00 am local time.
 
RS 38:2218. Evidence of good faith; countersigning
A.               The public entity advertising for bids for work shall require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the contract price of work to be done, as an evidence of good faith of the bidder. The public entity advertising for bids for work may require the bidders to attach a certified check, cashier's check, or bid bond for not more than five percent of the estimated price of supplies or materials, as evidence of good faith of the bidder.
 
To address the above requirement for electronic bids Ascension Parish Government will allow electronic bids submitted via the parish approved on-line bid site to be submitted as follows:

1. A copy of the bid bond must be attached to the bid document submitted electronically.