GEORGE County, MS
REQUEST FOR PROPOSALS FOR
RFP #DDM-2020-002 DISASTER DEBRIS MONITORING
GEORGE County MS (COUNTY) is soliciting sealed proposals to provide Disaster Debris Monitoring services in response to the impact of Natural Disasters.
Notice is hereby given that the GEORGE County will receive bids in the office of the Chancery Clerk, 355 Cox Street, Lucedale, MS 39452 until 10:00 A.M. local time on the December 4, 2020.
INSTRUCTIONS TO PROPOSERS:
Firms or companies desiring to provide services, as described in the Scope of Work, shall submit 1 original, 4 copies and 1 electronic version. Proposals must be delivered to COUNTY in a sealed package, clearly marked on the outside, RFP #DDM-2020-002 DISASTER DEBRIS MONITORING and addressed to:
GEORGE County, Mississippi Attn: Chancery Clerk
355 Cox Street
Lucedale, MS 39452
Offers by telephone or telegram will not be accepted. Also, proposers are instructed NOT to fax or email their proposal. Faxed or emailed proposals shall be rejected as non-responsive regardless of when the fax or email is received.
Respondents are cautioned that they are responsible for delivery to the specific location cited above. Therefore, if your proposal is delivered by an express mail carrier or by any other means, it is your responsibility to ensure delivery to the above address. This office will not be responsible for deliveries made to any place other than the specified address.
It is the sole responsibility of the bidder to ensure that his or her Proposal reaches the COUNTY. The time and date for receipt of Proposals will be scrupulously observed. Late deliveries or mail delays will be rejected as non-responsive regardless for the reason for delay.
TERMS AND CONDITIONS:
The COUNTY reserves the right to accept or reject any or all proposals, with or without cause, to waive technicalities, or to accept the proposal which, in its sole judgment, best serves the interest of the COUNTY, or to award a contract to the next most qualified proposers if a successful proposer
does not execute a contract within thirty (30) days after approval of the selection by the COUNTY.
The COUNTY has the right, to cancel a solicitation at any time prior to approval of the award by the COUNTY.
The COUNTY reserves the right to request clarification of information submitted and to request additional information of one or more applicants.
Any proposal may be withdrawn until the date and time set above for the submission of the proposals. Any proposals not so withdrawn shall constitute an irrevocable offer, for a period ofninety (90) days, to provide to the COUNTY the services set forth in this Request for Proposals, or until one or more of the proposals have been awarded.
Proposals shall be sealed, and proposers should indicate on the packaging of their proposal the following:
A.RFP #DDM-2020-002 DISASTER DEBRIS MONITORING
Due Date - December 4, 2020
Name and Address of Proposer
Costs of preparation of a response to this request for proposals are solely those of the proposers. The COUNTY assumes no responsibility for any such costs incurred by the proposer. The proposer also agrees that the COUNTY bear no responsibility for any costs associated with any administrative or judicial proceedings resulting from the solicitation process.
The proposer receiving the award will obtain or possess the following insurance coverage’s and will provide Certificates of Insurance to the COUNTY and to verify such coverage.
Workers’ Compensation – The vendor shall provide coverage for its employees with statutory workers’ compensation limits, and no less than $1,000,000.00 for Employers’ Liability. Said coverage shall include a waiver of subrogation in favor of the COUNTY and its agents, employees and officials.
Commercial General Liability – The vendor shall provide coverage for all operations including, but not limited to Contractual, Products and Completed Operations, and Personal Injury. The limits shall be not less than $1,000,000.00.
Business Automobile Liability – The vendor shall provide coverage for all owned, non- owned and hired vehicles with limits of not less than $1,000,000.00, per occurrence, Combined Single Limits (CSL) or its equivalent.
Professional Liability (Errors & Omissions) – The vendor shall provide coverage for all claims arising out of the services performed with limits not less than$1,000,000.00 per claim. The aggregate limit shall either apply separately to this contract or shall be as least twice the required per claim limit.
The consultant awarded this contract shall maintain adequate records to justify all charges, expenses, and costs incurred in estimating and performing the work for at least three (3) years after completion of the contract resulting from this RFP. The COUNTY shall have access to all records, documents and information collected and/or maintained by others in the course of the administration of the agreement. This information shall be made accessible at the awardees place of business to the COUNTY, including the Comptroller’s Office and/or its designees, for purposes of inspection, reproduction and audit without restriction.
It is the intent of the COUNTY to enter into a contract for a 1-year period ending December 31, 2021, with the option to extend one (1) additional one-year, if the County should determine extended services would be needed.