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REQUEST FOR SEALED QUOTATION
 
Notice is hereby given that sealed quotes will be received either electronically at www.centralbidding.com OR in the office of the Purchasing Division at the Lafayette Consolidated Government Building, located at 705 West University Avenue, Lafayette, Louisiana, until 4:30 p.m. Central Time on the 3rd day of September , 2025 for the following:
 
Wastewater Collection System Rehabilitation – Point Repair 2025 Quote
                                                                                                
and will, at that time be opened in the Office of Purchasing. Sealed quotes may be hand carried or mailed to the address listed above. Quotes received after the above specified time shall not be considered and shall be returned unopened to the sender.

Vendors may submit their quotes electronically at the website listed above. Bidders wishing to submit their quote electronically must first be registered online with Central Bidding at the website listed above. Vendor may obtain an electronic copy of the quote documents from Christian Janes at [email protected] or request by phone (337) 291-8262.
Contractors submitting quotes electronically are required to provide the same documents as contractors submitting through the mail or by hand delivery. Regardless of the bid results, the vendor will have 48 hours from opening of the quotes to provide the Lafayette Consolidated Government the original quote documents. Only a bid bond, certified check or cashier’s check shall be submitted as the bid security. Electronic copies of both the front and back of the check or bid bond shall be included with the electronic bid. If a vendor fails to provide the original hard copies of the bid documents with 48 hours of the bid opening, their bid shall be considered non responsive.

Quotes must be signed in accordance with LRS Title 38:2212(B)5. A Corporate Resolution or Certificate of Authority authorizing the person signing the quote is required to be submitted with bid. Failure to submit a Corporate Resolution or Certificate of Authority with the bid shall be cause for rejection of quote.
Copies of the quote documents are available at The Office of Purchasing & Property Management located at 705 W. University Avenue, Lafayette, LA 70506 ATTN: Christian Janes (337) 291-8262 at no cost. Bid documents shall be available until twenty-four hours before the bid opening date. All questions must be submitted in writing to Purchasing via email at [email protected].

Each quote shall be accompanied by a certified check, cashier's check or bid bond payable to the Lafayette Consolidated Government, the amount of which shall be five percent (5%) of the Total Quote Price. If a bid bond is used, it shall be written by a surety or insurance company currently on the U. S. Department of the Treasury Financial Management Service list of approved bonding companies, which is published annually in the Federal Register, by a Louisiana domiciled insurance company with at least an A- Rating in the latest printing of the A. M. Best's Key Rating Guide to write individual bonds up to ten percent of policyholders' surplus as shown in the A.M. Best's Key Rating Guide or by an insurance company, which is either domiciled  in Louisiana or owned by Louisiana residents, that is in good standing and licensed to write bid bonds. The bid bond shall be issued by a company licensed to do business in Louisiana and countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this state and residing in this state.  The certified check, cashier's check or bid bond shall be given as a guarantee that the bidder shall execute the contract, should it be awarded to him, in conformity with the contract documents within ten (10) days.

No contractor may withdraw his quote for at least forty-five (45) days after the time scheduled for the opening of quotes. Each quote shall be submitted only on the quotation form provided with the specifications.  The successful contractor will be required to execute performance and labor and material payment bonds in the full amount of the contract as more fully defined in the quotation documents.

Quotes will be evaluated by the Purchaser based on the lowest responsible quote submitted which is also in compliance with the specifications. The Lafayette Consolidated Government reserves the right to reject any and all bids or any portions thereof, to waive informalities and to select the material that best suits its needs.
 
Contractors or contracting firms submitting quotes in the amount of $50,000.00 or more shall certify that they are licensed contractors under Chapter 24 or Title 37 of the Louisiana Revised Statutes of 1950 and show their license number on the front of the sealed envelope in which their quote is enclosed.  Quotes in the amount of $50,000.00 or more, not submitted in accordance with this requirement, shall be rejected and shall not be read.  Additional information relative to licensing may be obtained from the Louisiana State Licensing Board for Contractors Baton Rouge, Louisiana.

CONTRACTORS SHALL BE LICENSED FOR THE CLASSIFICATION OF: MUNICIPAL AND PUBLIC WORKS CONSTRUCTION

Contractors shall examine all documents relating to this project and visit the job site to ascertain the nature of the work and the character of the job site. Contractors shall become familiar with the project limitations and various aspects of the work, physical conditions and surroundings of the job site. The Lafayette Consolidated Government will not consider any claims for compensation whatsoever on account of the contractor’s failure to fully investigate and examine the project, the project requirements and the job site conditions as required above.

The Lafayette Consolidated Government strongly encourages the participation of DBEs (Disadvan­taged Business Enterprise) in all contracts or procurements let by the Lafayette Consolidated Government for goods and services and labor and material.  To that end, all contractors and suppliers are encouraged to utilize DBEs in the purchase or sub-contracting of materials, supplies, services and labor and material in which disadvantaged businesses are available.  Assistance in identifying said businesses might be obtained by calling (337) 291-­8410.
                                                                                                           
 
 
PURCHASING DIVISION
Lafayette Consolidated Government