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NOTICE TO CONTRACTORS
 
Notice is hereby given that sealed bids will be received either electronically at www.centralbidding.com or in the office of the Purchasing Division at the Lafayette Consolidated Government Building, located at 705 West University Avenue, Lafayette, Louisiana, until 10:00 AM Central Time on the 5th day of June, 2025 for the following:
 
LAFAYETTE CONSOLIDATED GOVERNMENT,
LAFAYETTE POLICE DEPARTMENT HVAC REPLACEMENT
 
and will, shortly thereafter, be opened and read aloud in the Council Briefing Room located at 705 West University Avenue, Lafayette, LA.  Bids received after the above specified time for opening shall not be considered and shall be returned unopened to the sender. Bidders are encouraged to call into the bid openings at the following phone number 337-291-5100. 
 
Scope of Services:  The scope of the project consists of an indoor air quality improvement for the Lafayette Police Department.  This includes removing and upgrading the chilled water units on the roof of the building, the indoor air handlers on all floors of the building, upgrading chilled water pumps, and replacing terminal units.  The scope also includes removing and upgrading the building management system.  The electrical service shall be reused where able and upgraded to accommodate upgraded mechanical equipment. Alternate Bid Items include removal and replacement of exhaust systems in all restrooms. All Base Bid work to be completed within four hundred forty-eight (448) calendar days from issuance of Notice to Proceed. Refer to Sections 010100 forty-eight Work and 010300 Alternates for contingent additional calendar days for completion of Alternate Bid work if accepted.
 
In accordance with Louisiana RS 38:2212., vendors may submit their bid electronically at the website listed above. Bidding Documents are available to view only at the website.  Bidders may request the electronic bid package from Keirston St. Amant at [email protected] or (337)-291-8034 & Heather Kestler at [email protected]  or (337)-291-8071.
 
Bidders wishing to submit their bid electronically must first be registered online with Lafayette Consolidated Government as a potential supplier at the website listed above.  Bidders submitting bids electronically are required to provide the same documents as bidders submitting through the mail as soon as available.  Only a bid bond, certified check or cashier’s check shall be submitted as the bid security. Electronic copies of both the front and back of the check or bid bond shall be included with the electronic bid.
 
Bids must be signed in accordance with LRS Title 38:2212(B)5.  A Corporate Resolution or Certificate of Authority authorizing the person signing the bid is required to be submitted with bid. Failure to submit a Corporate Resolution or Certificate of Authority with the bid shall be cause for rejection of bid.
 
Copies of the bidding documents are available at the Office of Purchasing located at 705 West University Avenue, Lafayette, LA 70502 upon payment of $210 per set, non-refundable. NOTE:  NO CASH WILL BE ACCEPTED - ONLY CHECKS OR MONEY ORDERS MADE PAYABLE TO LAFAYETTE CONSOLIDATED GOVERNMENT.  Bid Documents shall be available until twenty-four hours before the bid opening date. Questions relative to the bidding documents shall be addressed to Keirston St. Amant at [email protected] or (337)-291-8034 & Heather Kestler at [email protected]  or (337)-291-8071.
 
 
Contractors are requested to attend a pre-bid meeting, which will be held on May 21, 2025 at 10:00 AM at the Police Station Head Quarters located at 900 E. University Avenue, Lafayette, LA.
 
Each bid shall be accompanied by a certified check, cashier’s check, or bid bond payable to the Lafayette Consolidated Government, the amount of which shall be five percent (5%) of the base bid plus additive alternates.  If a bid bond is used, it shall be written by a surety or insurance company currently on the U.S. Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A-Rating in the latest printing of the A.M. Best’s Key Rating Guide to write individual bonds up to ten percent (10%) of policyholders’ surplus as shown in the A.M. Best’s Key Rating Guide, or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents.  The bid bond shall be issued by a company licensed to do business in Louisiana.  The certified check, cashier’s check, or bid bond shall be given as a guarantee that the bidder shall execute the contract, should it be awarded to him, in conformity with the contract documents within ten (10) days.
 
No contractor may withdraw its bid prior to the deadline for submission of bids.  Withdrawal of bids thereafter shall be allowed only pursuant to LA R.S. 38§2214.C.  Otherwise, no bidder may withdraw his bid for at least forty-five (45) days after the time scheduled for the bid opening of bids.  Each bid shall be submitted only on the bid form provided within the specifications.  The successful bidder will be required to execute performance and labor and material payment bonds in the full amount of the contract as more fully defined in the bid documents.  No contractors may withdraw his bid for at least forty-five (45) days after the time scheduled for the opening of bids.  Each bid shall be submitted only on the bid form provided with the specifications.  The successful contractor will be required to execute performance and labor and material payment bonds in the full amount of the contract as more fully defined in the bid documents.
 
Bids will be evaluated by the Purchaser based on the lowest responsible and responsive bid submitted which is also in compliance with the bid documents.  The Lafayette Consolidated Government reserves the right to reject any and all bids for just cause in accordance with LA R.S. 38§2214.B.
 
Contractors or contracting firms submitting bids in the amount of $50,000.00 or more shall certify that they are licensed contractors under Chapter 24 of Title 37 of the Louisiana Revised Statutes of 1950 and show their license number on the front of the sealed envelope in which their bid is enclosed.  Contractors shall be licensed for the classification of “Mechanical”.  Bids in the amounts specified above which have not bid in accordance with the requirements, shall be rejected and shall not be read.  Additional information relative to licensing may be obtained from the Louisiana State Licensing Board for Contractors, Baton Rouge, Louisiana.
 
The Lafayette Consolidated Government strongly encourages the participation of DBEs (Disadvantaged Business Enterprises) in all contracts or procurements let by the Lafayette Consolidated Government for goods and services and labor and material.  To that end, all contractors and suppliers are encouraged to utilize DBEs business enterprises in the purchase or sub-contracting of materials, supplies, services and labor and material in which disadvantaged businesses are available.  Assistance in identifying said businesses may be obtained by calling 291-8410.
 
                               
                    PURCHASING DIVISION
                                                                                          Lafayette Consolidated Government
 
PUBLISH DATES: 5-7-25, 5-11-25, 5-18-25
DPR 990476