Pointe Coupee Parish invites qualified firms to submit for the following:
 
GRANT AND PROGRAM MANAGEMENT SERVICES
 
Pointe Coupee Parish is seeking a qualified grant and program management firm to assist with and manage federal and state grant funding programs and projects.
 
Submittals will include a Cover Letter, your firm’s qualifications pertaining to program and grant management services, and an itemized rate schedule for the services listed below. (Please limit response to no more than 10-pages).
 
Submittals must demonstrate experience with federal / state programs within the last 5 years, include a history of services and projects conducted in Pointe Coupee Parish, and demonstrate qualified, local personnel available to work on these projects. Experience must include relevant experience of the overall Firm and specific experience and names of the full-time personnel that may be working with this contract.
 
Qualified firms must also have direct experience with road damage considerations, current and future floodplain specifications, FEMA Public Assistance, Hazard Mitigation Grant Program, Housing and Urban Development (HUD) Programs, as well as other relevant experience with regard to state project funding.
 
Submittals will include at least one (1) reference from work performed in the State of Louisiana within the last three years in disaster recovery and hazard mitigation. Reference must include the following information:
 
All individuals interested please submit your Qualifications and Rates to Mark Ward via email at [email protected] or place your electronic bids at www.centralauctionhouse.com no later than 12:00 p.m. on Friday November 15, 2019. Questions should also be sent to Mark Ward via email.
 
Point Coupee Parish Government reserves the right to reject all of the submittals in response to this request.
 

1. Direct and coordinate activities of the Project Management Team to meet the objectives of the overall program and grant management plan.
2. Assist in obtaining FEMA/HMGP/CDBG reimbursement, as well as any other federal/state/local capital funding source. 
3. Assist in securing FEMA/HMGP/CDBG grants to cover program implementation costs.
4. Assist Parish with project identification; manage, report, monitor projects to ensure delivery within the established schedule and cost parameters, in compliance with quality assurance requirements; provide timely project communications; develop and implement appropriate recovery strategies when management objectives are at risk; provide oversight of phased deliverables to ensure work is incompliance with FEMA regulations and policy.
5. Facilitate coordination efforts between all Federal and State agencies throughout the life of the project.
6. Facilitate application development and BCA methodology.
7. Prepare and submit timely Quarterly Reports; prepare and submit timely reimbursement requests.
8. Facilitate all Requests for Information (RFl) from State and/or Federal Agencies throughout the life of the project.
9. Attend all project related meetings with the Parish; represent, as needed, the interests of the Parish at State and/or Federal Agency meetings and other agencies as necessary and provide project information to them as required.
10. Manage all documentation and processes in LouisianaHM.com and otherwise as needed.
11. Provide audit and funding compliance reviews on all projects as required based on the funding source.
12. Assist in project/program financial or programmatic audits.
13. Manage project files and support documentation through closeout.
14. Work with appropriate federal, state, local and if applicable, private agencies for obtaining, maximizing, and ensuring compliance of FEMA, HMGP, CDBG, and other funding grant regulations.
15. Debris Monitoring in the event of an Emergency Declaration.
16. Administering Payroll and Record Keeping on HUD/CDBG or other programs and projects where Davis-Bacon wage rates are required.

POINTE COUPEE PARISH GOVERNMENT