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SOQ 21-002 Seeking firms or persons interested in providing professional engineering & supplemental services for the procurement document development & comprehensive management related to the implementation of Advanced Metering Infrastructure for Wat Attachment: JPTECProfServicesQuestionnaire-2016-11-22 (2).pdf 
Louisiana > Jefferson Parish Government
SOQ: 25397037

IMPORTANT ANNOUNCEMENTS

Bid Law Requirement Update: Act 406
Vendors will be required to submit certain documentation with SOQ submission, i.e. affidavits, proof of insurance, etc. These requirements will be outlined specifically in the instructions of each SOQ package. Vendors should continue to carefully read and respond accordingly per the requirements of the SOQ packages. These changes are pursuant Louisiana Public Bid Law more specifically, Act 406 of the 2016 Louisiana Legislative Regular Session. For the purposes of this communication, this change applies to Jefferson Parish Government bid solicitations only. For more information, please call Jefferson Parish Purchasing at 504-364-2678.

Electronic Bond Submission May Be Required
If the SOQ documents require a surety, vendors submitting responses to Jefferson Parish through this site must submit an electronic bond through the respective online clearinghouse bond management system(s). You may click the link below to use: https://www.centralauctionhouse.com/central-bidding/bid-bonds

SOQ Submittal Formats:

While this site accepts various file types, sizes and quantities, the preferred method for delivering all of the appropriate and required SOQ documents is one single scanned PDF file. Vendors submitting a SOQ with multiple uploaded images/photos of bid responses are solely responsible for clarity. If uploaded images/documents are not legible, the vendors submission will be rejected. Please note all requirements in this SUBMITTAL package for electronic SOQ submission.

NOTICE:

TO RESPOND TO THIS SOLICITATION, PLEASE PRINT THE ENTIRE SOQ FORM INCLUDING THE INSTRUCTIONS. COMPLETE THE SOQ FORM AND ATTACH ANY SPECIFICATIONS OR ADDITIONAL REQUIRED DOCUMENTS. SCAN THE ENTIRE SOQ RESPONSE AND UPLOAD TO THE ONLINE BIDDING SITE. ENSURE THAT YOU HAVE REVIEWED ALL INSTRUCTIONS THAT APPLY TO THIS SOQ, AS THE REQUIREMENTS FOR BOND SUBMISSIONS HAVE CHANGED.

Listing Information/Advertisement
REVISED PUBLIC NOTICE - EXTENED DUE DATE TO MARCH 16, 2021
PUBLIC NOTICE
SOQ 21-002
 
The Parish of Jefferson is hereby soliciting Statements of Qualifications (Jefferson Parish Technical Evaluation Committee (TEC) Professional Services Questionnaire) from persons or firms interested in providing professional engineering and supplemental services for the procurement document development and comprehensive management related to the implementation of Advanced Metering Infrastructure (AMI) for water service in Jefferson Parish.
(Resolution No. 137055)                                   (Deadline Date: February 26, 2021)
                           CHANGED DEADLINE DATE: MARCH 16, 2021
General
 
Jefferson Parish presently serves approx. 150,000 customers at residential, commercial, and industrial facilities.  Jefferson Parish plans to transition all or a portion of the existing water meter system to Advanced Metering Infrastructure (AMI). The scope of services for this advertisement includes the development of the procurement methods and documents necessary to implement AMI for water service throughout the Parish. In addition, the scope of services includes the design and management of the eventual implementation of AMI for water service.
 
The firms submitting a Statement of Qualifications (TEC Questionnaire) must identify all sub-consultant firms which they expect to use to provide professional services, and submit a Statement of Qualifications (TEC Questionnaire) for each sub-consultant firm. (Refer to Jefferson Parish Code Ordinance, Section 2-928).
 
Compensation
 
Compensation for the required services will be made on an hourly rate basis or a fixed fee basis, or a combination of both, depending on scope and complexity of the work.   The Parish reserves the right to determine the method of payment (hourly or fixed) for each individual assignment.
 
For hourly rate work, the firm shall be compensated by the appropriate Jefferson Parish Department on the basis of their certified and itemized salary costs plus a fee to cover overhead costs and profit in accordance with guidelines established in Attachment “A” to the Standard Professional Services Agreement for Jefferson Parish.  A copy of Attachment “A” may be obtained by calling the Jefferson Parish Department of Capital Projects at (504) 736-6833.
 
For fixed fee work, the fee shall be negotiated with the firm by the appropriate Jefferson Parish Department and shall be mutually agreeable to both parties.
 
All costs associated with this project shall be subject to Jefferson Parish review and approval.
 
Minimum Requirements for Selection
 
The persons or firms under consideration shall have at least one (1) principal who is a licensed, registered professional engineer in the State of Louisiana (Section C. of TEC Professional Services Questionnaire); 
The persons or firms under consideration shall have a professional in charge of the Project who is a licensed, registered professional engineer in the State of Louisiana with a minimum of five (5) years’ experience (Section K. “PROFESSIONAL IN CHARGE OF PROJECT:” of TEC Professional Services Questionnaire); 
The persons or firms under consideration shall have one (1) employee who is a licensed, registered professional engineer in the State of Louisiana in the applicable discipline involved.  A subcontractor may meet this requirement only if the advertised Project involves more than one discipline (Section D. of TEC Professional Services Questionnaire). 
 
Evaluation Criteria
 
The following criteria, listed in order of importance, will be used to evaluate each firm submitting a Statement of Qualification:
 
1)  Professional training and experience in relation to the type of work required for the routine engineering services - 35 points;
2) Capacity for timely completion of newly assigned work, considering the factors of type of routine engineering task, current unfinished workload, and person or firm’s available professional and support personnel - 20 points; 
3) Location of the principal office where work will be performed - 15 points (Preference shall be given to persons or firms with a principal business office at which the work will be performed as follows:  (A) Jefferson Parish, including municipalities located within Jefferson Parish (15 Points); (B) Neighboring Parishes of the Greater New Orleans Metropolitan Region, which includes Orleans, Plaquemines, St. Bernard, St. Charles and St. Tammany Parishes (12 Points); (C) Parishes other than the foregoing (10 Points); (D) Outside the State of Louisiana (6 Points).);
4) Adversarial legal proceedings between the Parish and the person or firm performing professional services, in which the Parish prevailed, or any ongoing adversarial legal proceedings between the Parish and the person or firm performing professional services, excluding those instances or cases where the person or firm was added as an indispensable party, or where the person or firm participated in or assisted the public entity in prosecution of its claim - 15 points  (In the event that the person or firm fails to provide accurate and detailed information regarding legal proceedings with the Parish, including the absence of legal proceedings, the person or firm shall be deemed unresponsive with regard to this category, and zero (0) points shall be awarded.);
5) Prior successful completion of projects of the type and nature of routine engineering services, as defined, for which firm has provided verifiable references - 15 points;
6) Size of firm, considering the number of professional and support personnel required to perform the type of routine engineering tasks, including project evaluation, project design, drafting of technical plans, development of technical specifications and construction administration – 10 points;
7)  Past Performance by person or firm on Parish contracts - 10 points  (Assertions of fault by a person or firm, which shall include time delays, cost over-runs, and or design inadequacies in prior work completed for the Parish shall be evidenced by substantiating documentation provided by the Director of Public Works for the requesting department or the Director of Engineering and received by the Chairman of the Evaluation Committee a minimum of two (2) weeks prior to the scheduled date of the Technical Evaluation Committee Meeting).
 
Only those persons or firms receiving an overall cumulative score of at least seventy percent (70%) or greater, of the total possible points for all categories to be assigned by the participating Technical Evaluation Committee members shall be deemed qualified to perform architectural or engineering tasks.
 
All firms must submit a Statement of Qualifications (TEC Questionnaire).  Please obtain the latest TEC Questionnaire, by calling the Purchasing Department at (504) 364-2678 or (504) 364-2682.
 
Submissions are to be submitted on the e-Procurement site at www.jeffparishbids.net no later than 3:30 PM on February 26, 2021.
 
These submissions will only be accepted electronically via the Parish’s e-Procurement system, Central Bidding.  Central Bidding can be accessed by visiting either www.centralauctionhouse.com or www.jeffparishbids.net. All vendors will be required to register with Central Bidding. Jefferson Parish vendors are able to register for free by accessing the following link: www.centralauction.house.com/registration.
 
No submittals will be accepted after the deadline of:
3:30 PM on MARCH 16, 2021.
 
Affidavits are not required to be submitted with the Statement of Qualifications (TEC Questionnaire) but shall be submitted prior to contract approval.
 
Disputes/protests relating to the decisions by the evaluation committee or by the Jefferson Parish Council shall be brought before the 24th Judicial Court.
 
 
 
(Resolution No.137055)
 
Parish Wide
 
ADV.: The New Orleans Advocate: February 17, 2021.
ADV.: The New Orleans Advocate: February 24, 2021 and March 3 and 10, 2021
 
PUBLIC NOTICE
SOQ 21-002
 
The Parish of Jefferson is hereby soliciting Statements of Qualifications (Jefferson Parish Technical Evaluation Committee (TEC) Professional Services Questionnaire) from persons or firms interested in providing professional engineering and supplemental services for the procurement document development and comprehensive management related to the implementation of Advanced Metering Infrastructure (AMI) for water service in Jefferson Parish.
(Resolution No. 137055)                                   (Deadline Date: February 26, 2021)
 
General
 
Jefferson Parish presently serves approx. 150,000 customers at residential, commercial, and industrial facilities.  Jefferson Parish plans to transition all or a portion of the existing water meter system to Advanced Metering Infrastructure (AMI). The scope of services for this advertisement includes the development of the procurement methods and documents necessary to implement AMI for water service throughout the Parish. In addition, the scope of services includes the design and management of the eventual implementation of AMI for water service.
 
The firms submitting a Statement of Qualifications (TEC Questionnaire) must identify all sub-consultant firms which they expect to use to provide professional services, and submit a Statement of Qualifications (TEC Questionnaire) for each sub-consultant firm. (Refer to Jefferson Parish Code Ordinance, Section 2-928).
 
Compensation
 
Compensation for the required services will be made on an hourly rate basis or a fixed fee basis, or a combination of both, depending on scope and complexity of the work.   The Parish reserves the right to determine the method of payment (hourly or fixed) for each individual assignment.
 
For hourly rate work, the firm shall be compensated by the appropriate Jefferson Parish Department on the basis of their certified and itemized salary costs plus a fee to cover overhead costs and profit in accordance with guidelines established in Attachment “A” to the Standard Professional Services Agreement for Jefferson Parish.  A copy of Attachment “A” may be obtained by calling the Jefferson Parish Department of Capital Projects at (504) 736-6833.
 
For fixed fee work, the fee shall be negotiated with the firm by the appropriate Jefferson Parish Department and shall be mutually agreeable to both parties.
 
All costs associated with this project shall be subject to Jefferson Parish review and approval.
 
Minimum Requirements for Selection
 
The persons or firms under consideration shall have at least one (1) principal who is a licensed, registered professional engineer in the State of Louisiana (Section C. of TEC Professional Services Questionnaire); 
The persons or firms under consideration shall have a professional in charge of the Project who is a licensed, registered professional engineer in the State of Louisiana with a minimum of five (5) years’ experience (Section K. “PROFESSIONAL IN CHARGE OF PROJECT:” of TEC Professional Services Questionnaire); 
The persons or firms under consideration shall have one (1) employee who is a licensed, registered professional engineer in the State of Louisiana in the applicable discipline involved.  A subcontractor may meet this requirement only if the advertised Project involves more than one discipline (Section D. of TEC Professional Services Questionnaire). 
 
Evaluation Criteria
 
The following criteria, listed in order of importance, will be used to evaluate each firm submitting a Statement of Qualification:
 
1)  Professional training and experience in relation to the type of work required for the routine engineering services - 35 points;
2) Capacity for timely completion of newly assigned work, considering the factors of type of routine engineering task, current unfinished workload, and person or firm’s available professional and support personnel - 20 points; 
3) Location of the principal office where work will be performed - 15 points (Preference shall be given to persons or firms with a principal business office at which the work will be performed as follows:  (A) Jefferson Parish, including municipalities located within Jefferson Parish (15 Points); (B) Neighboring Parishes of the Greater New Orleans Metropolitan Region, which includes Orleans, Plaquemines, St. Bernard, St. Charles and St. Tammany Parishes (12 Points); (C) Parishes other than the foregoing (10 Points); (D) Outside the State of Louisiana (6 Points).);
4) Adversarial legal proceedings between the Parish and the person or firm performing professional services, in which the Parish prevailed, or any ongoing adversarial legal proceedings between the Parish and the person or firm performing professional services, excluding those instances or cases where the person or firm was added as an indispensable party, or where the person or firm participated in or assisted the public entity in prosecution of its claim - 15 points  (In the event that the person or firm fails to provide accurate and detailed information regarding legal proceedings with the Parish, including the absence of legal proceedings, the person or firm shall be deemed unresponsive with regard to this category, and zero (0) points shall be awarded.);
5) Prior successful completion of projects of the type and nature of routine engineering services, as defined, for which firm has provided verifiable references - 15 points;
6) Size of firm, considering the number of professional and support personnel required to perform the type of routine engineering tasks, including project evaluation, project design, drafting of technical plans, development of technical specifications and construction administration – 10 points;
7)  Past Performance by person or firm on Parish contracts - 10 points  (Assertions of fault by a person or firm, which shall include time delays, cost over-runs, and or design inadequacies in prior work completed for the Parish shall be evidenced by substantiating documentation provided by the Director of Public Works for the requesting department or the Director of Engineering and received by the Chairman of the Evaluation Committee a minimum of two (2) weeks prior to the scheduled date of the Technical Evaluation Committee Meeting).
 
Only those persons or firms receiving an overall cumulative score of at least seventy percent (70%) or greater, of the total possible points for all categories to be assigned by the participating Technical Evaluation Committee members shall be deemed qualified to perform architectural or engineering tasks.
 
All firms must submit a Statement of Qualifications (TEC Questionnaire).  Please obtain the latest TEC Questionnaire, by calling the Purchasing Department at (504) 364-2678 or (504) 364-2682.
 
Submissions are to be submitted on the e-Procurement site at www.jeffparishbids.net no later than 3:30 PM on February 26, 2021.
 
These submissions will only be accepted electronically via the Parish’s e-Procurement system, Central Bidding.  Central Bidding can be accessed by visiting either www.centralauctionhouse.com or www.jeffparishbids.net. All vendors will be required to register with Central Bidding. Jefferson Parish vendors are able to register for free by accessing the following link: www.centralauction.house.com/registration.
 
No submittals will be accepted after the deadline of:
3:30 PM on February 26, 2021.
 
Affidavits are not required to be submitted with the Statement of Qualifications (TEC Questionnaire) but shall be submitted prior to contract approval.
 
Disputes/protests relating to the decisions by the evaluation committee or by the Jefferson Parish Council shall be brought before the 24th Judicial Court.
 
 
 
(Resolution No.137055)
 
Parish Wide
 
ADV.: The New Orleans Advocate: February 17, 2021.
 

Additional Notes/Requirements
Please respond to this SOQ per the instructions in the SOQ document(s). All submittals must be submitted electronically through this site. Revised Public Notice - Receipt Date Extended to March 16, 2021. Will advertise for two (2) additional weeks.
SUBMITTAL INFORMATION
Creator Username: SDUFFY
Submittal Privacy: Response Encryption
Started: 17-Feb-2021 12:00:00 PM
Ends: 16-Mar-2021 03:30:00 PM ( Expired )
History: 574 Views, 5 Messages
Event Status: Expired since 16-Mar-2021 03:30:00 PM
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PUBLIC MESSAGE BOARD
Discuss questions with the owner/creator of this Listing.
ECMConsultantsInc on 22-Feb-2021 08:48:51 AM
The RFQ is not provided as an attachment. Will there be instructions provided as an attachment? Thank you!
SDUFFY on 22-Feb-2021 09:08:41 AM
Good morning, Please check the red box on the right hand side of this page, Download documents. There is an attached Professional Services Questionnaire and Attachment "A" that both pertain to this Statement of Qualifications and need to be completed and submitted online through this site. The change was the Public Notice/Advertisement, which extended the receipt date to March 16, 2021 at 3:30 PM. The Public Notice is also being advertised in the Official Journal, The New Orleans Advocate for an additional time frame. Thank you, Ms. Sidney Duffy, Buyer II - Direct line: 504-364-2682.
ECMConsultantsInc on 22-Feb-2021 09:17:01 AM
Good morning! Attachment A is the standard agreement of services. It does not have the instructions nor scoring information. I will see if I can get this page to print properly for the information. Thank you!
SDUFFY on 22-Feb-2021 09:59:00 AM
Attachment "A" is an informational form. The Public Notice supplies the scoring information. The Revised Public Notice above contains the Evaluation Criteria - Scoring information, and requirements for the Statement of Qualifications. Please note the Questionnaire contains requirements as well and must be filled in and submitted.
DonaldHatch on 16-Mar-2021 03:35:48 PM
Good Afternoon, will a list of submitters be posted? Thank you
UPDATE/ADDENDUM HISTORY
All updates/changes are listed below::
19-Feb-2021 01:21:42 PM
Attached Revised Public Notice to extend the due date to March 16, 2021 at 3:30 PM