ADVERTISEMENT FOR BIDS
 
BID PROPOSAL NO. 50-00115760
 
 
Sealed bids will be received until the hour of 2:00 P.M., local time on Tuesday, March 22, 2016 in the Purchasing Department, Suite 4400, Jefferson Parish General Government Building, located at 200 Derbigny Street, Gretna, Louisiana, 70053, and publicly opened upon completion of administrative tasks for the following:
 
The project consists of drainage improvements at Ave C (between 6th and 8th St.), Ave. A (between 6th and 8th St.), and Gaudet Drive (between 6th and 8th St.).  The work includes installation of concrete drainage pipe (RCP) and roadway replacement.  
 
All bids must be in accordance with the contract documents on file with the Jefferson Parish Purchasing Department, Suite 4400, Jefferson Parish General Government Building, at 200 Derbigny Street, Gretna, Louisiana. All bidders must show the Bid Proposal Number on the outside of their bid envelope and on the bid proposal.  Late bids will not be accepted.
 
Each Bid must be accompanied by certified check, cashiers check, or bid bond acceptable to the owner in the amount equal to five percent (5%) of the total amount bid, and payable without condition to the owner. If submitting a bid online, vendors must submit an electronic bid bond through the respective online clearinghouse bond management system(s) as indicated in the electronic bid Solicitation on Central Auction House. No scanned paper copies of any bid bond will be accepted as part of the electronic bid submission.
 
The drawings and specifications are on file and open for inspection in the Jefferson Parish Purchasing Department, Suite 4400, Jefferson Parish General Government Building, at 200 Derbigny Street, Gretna, Louisiana. A complete set of Contract Documents may be secured from Hartman Engineering, Inc., 527 W. Esplanade Ave., Suite 300, Kenner, Louisiana 70065 (PHONE 504-466-5667) by licensed contractors upon receipt of $150.00 per set.  Deposit on the first set of documents furnished bona fide prime bidders will be fully refunded upon return of documents in good condition no later than ten (10) days after receipts of bids.
 
The successful bidder will be required to furnish a performance bond guaranteeing faithful performance of the contract. Companies providing the bonds shall comply with the requirements of LRS-R.S. 38:2218 and R.S. 38:2219 as applicable.
 
The Jefferson Parish Council reserves the right to reject all bids and to reject bids for just cause, pursuant to the law.
 
The contract will be awarded to the lowest responsible bidder without discrimination on grounds of race, color, sex or national origin.  Disadvantaged businesses will be afforded full opportunity to submit bids.
        
The award of a contract, if awarded, will be made to the lowest qualified bidder whose proposal complies with all requirements prescribed within 45 calendar days after opening proposals.  However, when the contract is to be financed by bonds which are required to be sold after receipts of bids, or when the contract is to be financed in whole or part by federal or other funds not available at the time bids are received, the time will not start until receipt of federal and/or state concurrence or concurrence of the other funding source.  Award will be within 30 calendar days after the sale of bonds or receipt of concurrence in award from federal and/or state agency or other funding source.  The successful bidder will be notified by letter mailed to the address shown in the proposal that the bidder is awarded the contract.
        
Bids must be submitted on the forms provided by the Contracting Agency, must be prepared in accordance with Section 2 of the 2009 Edition of the Louisiana Department of Transportation and Development, Office of Public Works and Intermodal Transportation, General Provisions and must include all the information required by the bid form. Bid forms are available from the Engineer and will not be issued later than 24 hours prior to the time set for opening the bids. 
 
A MANDATORY Pre-Bid Conference will be held at 10:00 AM on Thursday, March 10, 2016 in the Jefferson Parish Purchasing Department, located at 200 Derbigny Street, Suite 4400, Gretna, LA  70053.  All interested parties are invited to attend.   All bidders must attend the Mandatory pre-bid conference and will be required to sign in and out as evidence of attendance.  In accordance with LSA R.S. 38:2212(I), all prospective bidders shall be present at the beginning of the Mandatory pre-bid conference and shall remain in attendance for the duration of the conference.  Any prospective bidder who fails to attend the conference or remain for the duration shall be prohibited from submitting a bid for the project.
                                      
Brenda J. Campos                                                                              Jenifer Lotz
Director                                                                                               Chief Buyer
Purchasing Department                                                                      Purchasing Department                                                                                          
 
 
ADV: The New Orleans Advocate: February 24, 2016 and March 2 and 9, 2016
 
 
Bids may also be viewed and submitted online at http://purchasing.jeffparish.

Additional Notes/Requirements

A requirement of this bid is instruction number 11 – 5 percent bid surety. The 5 percent bid surety must be in the original format of a bid bond, cashier’s check or a certified check with bid response submission. If you are submitting via electronically through our on-line bidding site, Central Bidding, you will need to follow the directions within the site and submit the bid bond through one of the clearing houses associated with Central Bidding. No scanned copy of a bid bond nor a check will be accepted. The bid response must be received either manually, in a sealed envelope with the original bid surety and the original signed bid form or electronically (Central Bidding) with verified bid surety to Jefferson Parish Purchasing Department on the date and time indicated on the bid form.