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SOQ 24-003 Early Childcare Education 6 weeks to 35 months
Louisiana > Jefferson Parish Government
SOQ: 63334607

IMPORTANT ANNOUNCEMENTS

Bid Law Requirement Update: Act 406
Vendors will be required to submit certain documentation with SOQ submission, i.e. affidavits, proof of insurance, etc. These requirements will be outlined specifically in the instructions of each SOQ package. Vendors should continue to carefully read and respond accordingly per the requirements of the SOQ packages. These changes are pursuant Louisiana Public Bid Law more specifically, Act 406 of the 2016 Louisiana Legislative Regular Session. For the purposes of this communication, this change applies to Jefferson Parish Government bid solicitations only. For more information, please call Jefferson Parish Purchasing at 504-364-2678.

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SOQ Submittal Formats:

While this site accepts various file types, sizes and quantities, the preferred method for delivering all of the appropriate and required SOQ documents is one single scanned PDF file. Vendors submitting a SOQ with multiple uploaded images/photos of bid responses are solely responsible for clarity. If uploaded images/documents are not legible, the vendors submission will be rejected. Please note all requirements in this SUBMITTAL package for electronic SOQ submission.

NOTICE:

TO RESPOND TO THIS SOLICITATION, PLEASE PRINT THE ENTIRE SOQ FORM INCLUDING THE INSTRUCTIONS. COMPLETE THE SOQ FORM AND ATTACH ANY SPECIFICATIONS OR ADDITIONAL REQUIRED DOCUMENTS. SCAN THE ENTIRE SOQ RESPONSE AND UPLOAD TO THE ONLINE BIDDING SITE. ENSURE THAT YOU HAVE REVIEWED ALL INSTRUCTIONS THAT APPLY TO THIS SOQ, AS THE REQUIREMENTS FOR BOND SUBMISSIONS HAVE CHANGED.

Listing Information/Advertisement:


REVISED
PUBLIC NOTICE
SOQ 24-003
 
Early Childcare Education 6 weeks to 35 months
 
The Parish of Jefferson, authorized by Resolution No.143333, is hereby soliciting a Statement of Qualifications (General Professional Services Questionnaire) from persons or firms interested and qualified as defined by the Department of Health and Human Services for participation in Jefferson Community Actions’ Early Head Start Expansion Childcare Partnership Program. The public purpose of the Project is to identify licensed early childhood providers to provide education, parent involvement, and nutrition services for infants and toddlers 6 weeks -35 months under the Early Head Start Expansion Childcare Partnership Grant.  Persons or firms deemed qualified for this work shall be eligible for award of early childcare services throughout the Parish until March 01, 2029.
                       
                    Deadline for Submissions: 3:30 p.m., March 8, 2024
 
Scope of Services
Early Childhood Providers submitting under this SOQ must be familiar with the Head Start Program Performance Standards located at https://eclkc.ohs.acf.hhs.gov/policy/45-cfr-chap-xiii (the “Standards”) and must be familiar with the Head Start Act 42 U.S.C. 9801 et seq. (the “Act”).
Submitters must be able to provide childcare services, defined as full day, full year education, parent involvement and nutrition services for 6 weeks -35 months for 10 hours per day, five (5) days per week, twelve (12) months per year with the exception of the following holidays when the center is closed: New Year’s Eve and New Year’s Day, Martin Luther King, Jr. Day, Mardi Gras, Ash Wednesday, Good Friday, Easter Monday, Memorial Day,  Juneteenth, Fourth of July, Labor Day, Thanksgiving Day, Friday after Thanksgiving Day, Christmas Eve and Christmas Day;
Submitters must participate in Self-Assessment interviewing process and serve on Self-Assessment Team and Participate in Community Assessment;
Submitters must utilize Creative Curriculum for Infants and Toddlers, and must use Teaching Strategies Gold assessments and ongoing progress;
Submitters must participate in JeffCAP Head Start Birth-to-Five Professional Development and training to ensure all staff has the required training hours as deemed by Head Start Performance Standards, Head Start Act and Louisiana Department of Education Division;
Submitters must collaborate with JeffCAP Head Start Birth-to-Five Program to expand, develop and implement Head Start Birth-to-Five services;
Submitters must conduct monthly Parent Committee meetings to ensure parent involvement is achieved and any concerns are voiced and addressed;
Submitters must ensure that parents/guardians with children enrolled will participate in Parent Orientation and the Head Start Parent Partnership Workshop and elect representatives for JeffCAP Head Start B-5 Policy Council from the Parent Committee;
Submitters must ensure that enrollees will participate in the Transition and Screening Process. The health screening MUST be conducted (vision, hearing and behavior) within 45 days of entry into program;  
Submitters must complete developmental screenings and ongoing assessment for all participants for the purpose of planning appropriate activities for the children. Also, they will develop individual lesson plans using Teaching Strategies Gold online system on a weekly basis that include individualization for the children enrolled. The teaching staff with Head Start participants will conduct home visits before children enter the center and as scheduled on the JeffCAP Head Start B-5 calendar. Teaching staff will conduct parent conferences and provide parent with documentation related to their child’s progress;
Submitters must ensure JeffCAP Head Start B-5 Child Outcomes will be implemented in each classroom;
Submitters must participate in all JeffCAP Head Start Birth-to-Five program activities such as Open House, Parent Orientation, School Readiness Fairs, Grandparents’ Day, Health Fairs, etc.;
Submitters must maintain class size in compliance with the Standards Section 1302.21. An Early Head Start class that serves children under 36 months old must have two teachers with no more than eight children. Each teacher must be assigned consistent, primary responsibility for no more than four children to promote continuity of care for individual children. A program must minimize teacher changes throughout a child’s enrollment, whenever possible, and consider mixed age group classes to support continuity of care, see the Standards Section 1302.21 (2). The number of children assigned to each classroom cannot exceed the mandated square footage required per child;
Submitters are required to ensure each classroom will have two paid teaching staff per room at all times;
Submitters are expected to be in full compliance with the Head Start Performance Standards within 90 days of the contract date;
Submitters must adhere to reports and recommendations provided based upon observations and findings;
Submitters must keep and maintain adequate, legible, genuine, current, and complete records of services rendered under the terms of this agreement and to make available all such records, which at a minimum, shall consist of, but are not limited to, the following categories and/or documents:

Enrollment records that include verification of family income and other verification required for determining eligibility for Head Start funding. Such verification must meet the criteria required by the administration for Children and Families and JeffCAP Head Start Birth-to-Five;
Records documenting screening, on-going assessments and educational services for pre-school children.

Submitters must adhere to the Fiscal and Non-Federal Share: Ensure that all expenditures and In-Kind items related to reimbursement requests and Non-Federal Share are acceptable and allowable in accordance with 2 CFR Part 200, the Uniform Administrative Requirements, Cost Principles, And Audit Requirements for Federal Awards, and ensure that the Non-Federal Share obligation is met as required, which is 25% of the total Federal reimbursement received;
Submitters shall be required to meet with JeffCAP Head Start B-5 Administrators, at least quarterly or as deemed necessary to address program problems, concerns, or issues;
Submitters must ensure that participants with disabilities will receive services through the Jeff CAP HS B-5 Education/ Disabilities Content Area and Louisiana Department of Education Early Steps and Child Search program;
Submitters must provide proof that operation is in good standing under Type III License from Louisiana Department of Education Licensing Division (must submit copy of current License);
Submitters must provide evidence that Early Head Start teachers have a minimum of Child Development Associates (CDA) upon hire. CDA’s that are in areas other than Infants and Toddlers requires 120 hours of Infant & Toddlers training within 8 months of being hired or an Associate Degree in Early Childhood Education or Child Development, in accordance with the Act Section 648A;
Submitters must provide proof that they are registered participants of the Jefferson Parish Early Childhood Collaborative;
Submitters must provide documentation that the learning center is in compliance with all licensing laws, regulations and minimum standards have State Fire Marshal and Office of Public Health clearance and approval;
Submitters must provide proof that they have obtained the Quality Star rating of 4 - 5 stars from the Early Childhood Care and Education Network;
Submitters must provide proof that their Performances Profile must have a score of Proficient or higher from the Early Childhood Care and Education Network;
Submitters cannot have any current deficiencies from State Licensing; 
Submitters must provide evidence of Child Care Civil Background Checks (CCCBCS) clearance on all staff;
Submitters must provide proof of academic approval from the Louisiana Department of Education (LDOE);
Submitters must provide proof of the required insurance as set forth in the Standard Insurance Requirements attached herein as Attachment A. In addition to the Standard Requirements, all proposals must include proof of sexual abuse and molestation coverage of $100,000 per occurrence/$300,000 annual aggregate. These coverages must be maintained for the entire life of any resulting contract; and
Submitters must provide a narrative summary to describing the history of providing high -quality services, familiar with CLASS standards, understanding of evidence-based curricula, understanding of appropriate requirements to care for toddlers, evidence of providing professional development to staff; and
Submitters must submit a signed copy of the Jefferson Parish Statements of Qualification General Professional Service Questionnaire.
Submitters must ensure that all staff, and all students approved by the Program to provide services are subject to satisfactory child care civil criminal background checks, annual tuberculosis (TB) screenings, and satisfactory completions of physical examinations by his or her own medical doctor once every three years, the results of which will be provided to and retained by the Program.
Submitters must provide a financial profile for the last three (3) years of the firm’s overall financial health. For example, your size, profitability, growth sources, return on investment, credit profile and transaction history. 
 
The following evaluation criteria, listed in order of importance, are used to evaluate each firm submitting a Statement of Qualifications:
Professional training and experience - 35 points
Scope of Services – 20 points
Responsiveness to the SOQ – 10 points
Innovative Concepts – 10 points
Financial Profile – 10 points
The nature, quantity, and value of parish work previously performed and presently being performed by the person and/or firm submitting, - 10 points
Past and current professional accomplishments, for which references from clients or former clients and information gathered by inspection of current or recent projects may be considered - 5 pointsThe person or firm submitting a Statement of Qualification (General Professional Services Questionnaire) must identify all subcontractors who will assist in providing professional services for the project, in the professional services questionnaire. Each subcontractor shall be required to submit a (General Professional Services Questionnaire) and all documents and information included in the questionnaire.  (Refer to Jefferson Parish Code Ordinance, Section 2-928)
All persons or firms (including subcontractors) must submit a Statement of Qualifications (General Professional Services Questionnaire) by the deadline. The latest professional services questionnaire may be obtained by contacting the Purchasing Department at (504) 364-2678 or via the Jefferson Parish website at www.jeffparish.net.  This questionnaire can be accessed by hovering over “Business and Development” on the website and clicking on the Professional Services Questionnaires option under “Doing Business in Jefferson Parish”.
Submissions will only be accepted electronically via Jefferson Parish’s e-Procurement site, Central Bidding at www.centralauctionhouse.com or www.jeffparishbids.net.  Registration is required and free for Jefferson Parish vendors by accessing the following link: www.centralauctionhouse.com/registration.php.
 
No submittals will be accepted after the deadline.
Affidavits are not required to be submitted with the Statement of Qualifications, but shall be submitted prior to contract approval.
Disputes/protests relating to the decisions by the evaluation committee or by the Jefferson Parish Council shall be brought before the 24th Judicial Court.
 
ADV: The New Orleans Advocate:  January 31 & February 7, 2024
Revised: February 28, 2024
 
 

Additional Notes/Requirements
Revised Public Notice adds qualification No. 34, which explains Financial Profile. SOQ submittals are extended until March 8, 2024.
SUBMITTAL INFORMATION
Creator Username: SFOLSE
Submittal Privacy: Response Encryption
Started: 31-Jan-2024 12:23:00 PM CST
Ends: 08-Mar-2024 3:30:00 PM CST ( Expired )
History: 574 Views, 7 Messages
Event Status: Archived event
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PUBLIC MESSAGE BOARD
Discuss questions with the owner/creator of this Listing.
KHLSF on 09-Feb-2024 12:33:35 PM CST
1. How do you open General Professional Services Questionnaire to answer questions, it did not let me type in answers. 2. Once you answer the questions, how do you submit downloads into one document?   Shirley Funches (504) 874-5181.
SFOLSE on 09-Feb-2024 1:37:16 PM CST
Try downloading the document, then filling it out. It will download as 1 file. Once you save your complated form, you can upload it back into Central Bidding. It will already be 1 file.
SFOLSE on 07-Mar-2024 9:14:13 AM CST
QUESTION #1) Are childcare providers required to meet all requirements prior to submission or does the childcare provider have 90 days if accepted to meet requirements? Requirements referenced: two teachers per classroom, TB test/vaccinations for teachers/students, insurance policy minimums, etc.? ANSWER: Please refer to the Public Notice – “No submittals will be accepted after the deadline.” Submissions will be scored based on the information provided at the time of submission. You cannot supplement your submission after the date on which submissions are required to be received. However, Affidavits and Certificates of insurance are not required until the time of contracting with the selected vendor. QUESTION #2) If a childcare center is currently in the renewal process (all annual inspections should be happening within the next 30 days) will this childcare center still be eligible to apply? Inspections would be for the Louisiana Department Of Education, Louisiana Department of Health, and Office State Fire Marshal. If inspections occur after the deadline for submissions should updated documents be sent to administrators once received? ANSWER: a. Submissions will be scored based on the information provided at the time of submission. Please provide whatever documentation you currently have on recent inspections and renewals with your submission. QUESTION #3) Are Childcare centers that have been operating for less than 3 years eligible to apply? If so, should the financial profile simply show the financial background of the business since its inception? ANSWER: a. This SOQ requires a financial profile for the last three years of the firm’s overall health. Submissions will be scored based on the information that submitters provide. If your Firm cannot provide three years of history your submission will be scored accordingly.
KHLSF on 07-Mar-2024 11:43:19 AM CST
Good Morning Can I go back to addend information once submitted. If so what step do I need to take.
SFOLSE on 07-Mar-2024 1:04:25 PM CST
Yes. Until the SOQ opens, you can add, delete, or change anything that you have uploaded. As far as for how to do that, I would assume that you go back into the upload screen where you originally submitted a proposal.. There, you should see any files that you would have uploaded. It should give you an option to remove, delete, etc.
SFOLSE on 07-Mar-2024 1:05:30 PM CST
Should anyone have any issues on the previous message, please contact Central Bidding by scrolling down to the bottom of the page and clicking on "Contact Us". Thank You
KHLSF on 07-Mar-2024 2:37:00 PM CST
Where do I go to see if bid has been posted.
UPDATE/ADDENDUM HISTORY
All updates/changes are listed below::
21-Feb-2024 4:50:28 PM CST
See attached "REVISED MASTER".