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SOQ 22-040 - Title and Closing Services
Louisiana > Jefferson Parish Government
SOQ: 14282003

IMPORTANT ANNOUNCEMENTS

Bid Law Requirement Update: Act 406
Vendors will be required to submit certain documentation with SOQ submission, i.e. affidavits, proof of insurance, etc. These requirements will be outlined specifically in the instructions of each SOQ package. Vendors should continue to carefully read and respond accordingly per the requirements of the SOQ packages. These changes are pursuant Louisiana Public Bid Law more specifically, Act 406 of the 2016 Louisiana Legislative Regular Session. For the purposes of this communication, this change applies to Jefferson Parish Government bid solicitations only. For more information, please call Jefferson Parish Purchasing at 504-364-2678.

Electronic Bond Submission May Be Required
If the SOQ documents require a surety, vendors submitting responses to Jefferson Parish through this site must submit an electronic bond through the respective online clearinghouse bond management system(s). You may click the link below to use: https://www.centralauctionhouse.com/central-bidding/bid-bonds

SOQ Submittal Formats:

While this site accepts various file types, sizes and quantities, the preferred method for delivering all of the appropriate and required SOQ documents is one single scanned PDF file. Vendors submitting a SOQ with multiple uploaded images/photos of bid responses are solely responsible for clarity. If uploaded images/documents are not legible, the vendors submission will be rejected. Please note all requirements in this SUBMITTAL package for electronic SOQ submission.

NOTICE:

TO RESPOND TO THIS SOLICITATION, PLEASE PRINT THE ENTIRE SOQ FORM INCLUDING THE INSTRUCTIONS. COMPLETE THE SOQ FORM AND ATTACH ANY SPECIFICATIONS OR ADDITIONAL REQUIRED DOCUMENTS. SCAN THE ENTIRE SOQ RESPONSE AND UPLOAD TO THE ONLINE BIDDING SITE. ENSURE THAT YOU HAVE REVIEWED ALL INSTRUCTIONS THAT APPLY TO THIS SOQ, AS THE REQUIREMENTS FOR BOND SUBMISSIONS HAVE CHANGED.

Listing Information/Advertisement
PUBLIC NOTICE
SOQ 22-040
 
Title and Closing Services
 
The Parish of Jefferson, authorized by Resolution No. 139993, is hereby soliciting Statements of Qualifications (General Professional Services Questionnaire) from individuals or firms interested in contracting with the Parish of Jefferson to provide title search experts to perform searches of the public records in accordance with American Land Title Association (ALTA) standards, issuing notices for sale or donation of adjudicated property required by State law, performing title examinations, issuing title commitments and title insurance policies for adjudicated properties, identifying and curing matters that encumber title, preparing closing documents, conducting closings, recording closing documents, and managing and disbursing closing funds for the Parish of Jefferson on an as-needed basis by mutual consent of the Parties and approval by the Parish Council. (Parishwide)
 
Deadline for Submissions: 3:30 p.m., July 28, 2022
 
 
The services sought in this SOQ are relative to properties that have been adjudicated to the Parish of Jefferson. The Parish of Jefferson is interested in placing adjudicated properties back into the stream of commerce and combatting the affordable housing shortage through the redevelopment, revitalization, and/or disposition of adjudicated properties; and
 
The selected firm(s) will be expected to manage the title process from start to finish.
 
That the individuals or firms shall maintain licenses required by the State of Louisiana to perform the contracted work.
 
Individuals or firms shall submit a proposed fee schedule which shall include fees for the following services and any additional services the individuals or firms may anticipate: 1) Abstract – 30 years, 2) Title Examination, 3) Document Preparation, 4) Notary Fee, 5) Closing Fee, 6) Recording Service, 7) Recording Fees, 8) Title Updates, 9) Title Insurance, 10) Cancellation of Judgment or Lien, 11) Legal Fees, 12) Out-of-Pocket Costs (e.g. certified mail), 13) Act of Correction, and 14) Noticing required by State law.
 
  
The following ranking criteria, listed in order of importance, will be used to evaluate the submittals from each firm:
  1. Professional training and experience - 25 points
  2. The nature, quantity, and value of parish work previously performed and presently being performed by the person and/or firm submitting, with the intent being to provide a maximum opportunity for different firms to work for the Parish - 20 points
  3. Past performance by the person or firm on public contracts, including any problems with time delays, cost overruns, and incomplete or incorrect work in prior projects for which said person or firm was held to be at fault - 20 points
  4. Past and current professional accomplishments, for which references from clients or former clients and information gathered by inspection of current or recent projects may be considered - 15 points
  5. Capacity for timely completion of the work, taking into consideration the person’s or firm’s current and projected workload and professional and support manpower - 10 points
  6. Proposed Fee Schedule – 5 points
  7. Location of the principal office, with preference being given to persons or firms with offices located in Jefferson Parish: (1) Jefferson Parish, including municipalities within Jefferson Parish - 5 points; (2) Neighboring Parishes of the Greater New Orleans Metropolitan Region, which includes: Orleans, Plaquemines, St. Bernard, St. Charles and St. Tammany Parishes - 3 points; (3) Parishes other than the foregoing - 2 points 
 
The person or firm submitting a Statement of Qualification (General Professional Services Questionnaire) must identify all subcontractors who will assist in providing professional services for the project, in the professional services questionnaire.  Each subcontractor shall be required to submit a General Professional Services Questionnaire and all documents and information included in the questionnaire.  (Refer to Jefferson Parish Code Ordinance, Section 2-928)
 
All persons or firms (including subcontractors) must submit a Statement of Qualifications (General Professional Services Questionnaire) by the deadline. The latest professional services questionnaire may be obtained by contacting the Purchasing Department at (504) 364-2678 or via the Jefferson Parish website at www.jeffparish.net.  This questionnaire can be accessed by hovering over “Business and Development” on the website and clicking on the Professional Services Questionnaires option under “Doing Business in Jefferson Parish”.
 
Submissions will only be accepted electronically via Jefferson Parish’s e-Procurement site, Central Bidding at www.centralauctionhouse.com or www.jeffparishbids.net.  Registration is required and free for Jefferson Parish vendors by accessing the following link: www.centralauctionhouse.com/registration.php.
 
No submittals will be accepted after the deadline.
 
Affidavits are not required to be submitted with the Statement of Qualifications, but shall be submitted prior to contract approval, including any subs.
 
Disputes/protests relating to the decisions by the evaluation committee or by the Jefferson Parish Council shall be brought before the 24th Judicial Court.
 
ADV: The New Orleans Advocate:  July 13, 2022
 

SUBMITTAL INFORMATION
Creator Username: DMEVANS
Submittal Privacy: Response Encryption
Started: 13-Jul-2022 08:30:00 AM
Ends: 28-Jul-2022 03:30:00 PM ( Expired )
History: 447 Views, 4 Messages
Event Status: Expired since 28-Jul-2022 03:30:00 PM
Actions: Sign-In to Bid
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Visitors: Visitors/Central Bidding Plan Holders
PUBLIC MESSAGE BOARD
Discuss questions with the owner/creator of this Listing.
drebeor on 14-Jul-2022 04:53:47 PM
Good afternoon, will there be a bidder Q&A session for this SOQ? If not, to whom may we submit questions? Thank you.
drebeor on 22-Jul-2022 03:47:07 PM
To whom it may concern- Is there someone who can assist us with any questions we may have? Please let us know. Kind Regards.
DMEVANS on 28-Jul-2022 09:13:07 AM
All questions can be submitted to DMEvans@jeffparish.net
DMEVANS on 28-Jul-2022 09:14:36 AM
) Question: Though I am currently on the approved abstractor vendor list for Jefferson Parish, I will need to submit another SOQ along with the title company that I will joint venture with for this particular SOQ? Answer: Yes, a separate Statement of Qualifications will need to be submitted to provide title and closing services. 2) Question: Our cost schedule should contain the phrase "actual costs of services" for the line items that would require an actual cost and that cannot be quoted, for example...Noticing required by state law, certified mail, title insurance, etc. Answer: If the firm cannot provide a quote or range for a particular service, but will instead charge the “actual cost of services” with no mark-up, it is sufficient to state the “actual cost of services.” 3) Question: Normally a curator is appointed by the judge to act on behalf of the titled owner in lieu of their whereabouts. Is this curator necessary for this particular situation, and if so, would this curator be the title attorney appointed to clear cloud on title for the Parish to sell the property at auction? Or would another attorney be appointed? Answer: The title company is responsible for providing the Parish with clear title; whatever the process they deem necessary. Once the title company's attorney has reviewed the abstract, he or she will advise the title company what is necessary to clear the individual titles for the properties. Court and curator fees are reimbursable expenses at-cost, with no mark-up.
UPDATE/ADDENDUM HISTORY
All updates/changes are listed below::
 
BID HISTORY
Username Bid Amount Type Company name Bid Amount Bid Placed
erapier
For entire project The Rapier Law Firm =SEALED= 26-Jul-2022 03:53:41 PM
 
Delivery: 0 Days
TeamTitle
For entire project Team Title, LLC =SEALED= 27-Jul-2022 10:56:22 AM
 

SOQ No. 22–040
Title and Closing Services
submitted by:
TEAM TITLE, LLC d/b/a TEAM CIVIC SOLUTIONS
4437 TRENTON STREET, METAIRIE, LA 70006
teamcivicsolutions.com | 504.339.9693
Delivery: 0 Days
drebeor
For entire project CivicSource =SEALED= 27-Jul-2022 05:14:37 PM
 
Delivery: 0 Days
Gator
For entire project Bayou Title, Inc. =SEALED= 28-Jul-2022 09:39:52 AM
 
Jefferson Parish Purchasing Department
General Government Building
200 Derbigny Street, Suite 4400
Gretna, LA  70053
Buyer Name: Donna Evans
Buyer Email: DMEvans@jeffparish.net
Buyer Phone: 504-364-2691
Delivery: 0 Days
xzoomllc
For entire project Xzoom Abstracting =SEALED= 28-Jul-2022 11:07:32 AM
 
SOQ No. 22-040
Title & Closing Services

X-Zoom Abstracting & Title Services, LLC
44027 Easy Street
Hammond, LA  70403
(504) 915-6753  xzoomllc@yahoo.com

Century Title, Inc.
3925 N. I-10 Service Road W
Suite 230
Metairie, LA 70002

 
Delivery: 0 Days
MonarchTitle
For entire project Monarch Title, LLC =SEALED= 28-Jul-2022 01:57:26 PM
 
Delivery: 0 Days
Bids Added by Agency/Owner
Username Bid Amount Type Company name Bid Amount Bid Placed