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5000129086 THREE YEAR CONTRACT TO PERFORM JANITORIAL SERVICES AT VARIOUS JEFFERSON PARISH FACILITIES FOR THE DEPARTMENT OF GENERAL SERVICES. Attachment: Bid # 50-129086.pdf 
Louisiana > Jefferson Parish Government
Solicitation: 54315290

IMPORTANT ANNOUNCEMENTS

Bid Law Requirement Update: Act 406
Effective August 1st, bidders will be required to submit certain documentation with bid submission, i.e. affidavits, proof of insurance, etc. These requirements will be outlined specifically in the instructions of each bid package. Bidders should continue to carefully read and respond accordingly per the requirements of the bid packages. These changes are pursuant Louisiana Public Bid Law more specifically, Act 406 of the 2016 Louisiana Legislative Regular Session. For the purposes of this communication, this change applies to Jefferson Parish Government bid solicitations only. For more information, please call Jefferson Parish Purchasing at 504-364-2678.

Electronic Bid Bond Submission May Be Required
If the bid documents require a bid surety, vendors submitting bid responses to Jefferson Parish through this site must submit an electronic bid bond through the respective online clearinghouse bond management system(s). You may click the link below to use https://www.centralauctionhouse.com/central-bidding/bid-bonds

Bid Submittal Formats:

While this site accepts various file types, sizes and quantities, the preferred method for delivering all of the appropriate and required bid documents is one single scanned PDF file. Vendors submitting bids with multiple uploaded images/photos of bid responses are solely responsible for clarity. If uploaded images/documents are not legible, the bidder's submission will be rejected. Please note all requirements in this bid package for electronic bid submission.

NOTICE:

TO RESPOND TO THIS SOLICITATION, PLEASE PRINT THE ENTIRE BID FORM INCLUDING BID INSTRUCTIONS. COMPLETE THE BID FORM AND ATTACH ANY SPECIFICATIONS OR ADDITIONAL REQUIRED DOCUMENTS. SCAN THE ENTIRE BID RESPONSE AND UPLOAD IN THE ON-LINE BIDDING SITE. ENSURE THAT YOU HAVE REVIEWED ALL INSTRUCTIONS THAT APPLY TO THIS BID, AS THE REQUIREMENTS FOR BID BOND SUBMISSION HAS CHANGED.

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Bid No. 50-00129086
 
SEALED BIDS will be received in the West Bank Purchasing Department, Suite 4400, Jefferson Parish General Government Building, 200 Derbigny Street, Gretna, LA 70053 until 2:00 pm, 1/28/20 and publicly opened thereafter.  At no charge, bidders may submit via Jefferson Parish’s electronic procurement page by visiting www.jeffparishbids.net to register for this free site.  For convenience, bidders may also submit bids in the East Bank Purchasing Department, Suite 404, Jefferson Parish Joseph S. Yenni Building, 1221 Elmwood Park Blvd., Jefferson LA 70123.  However, if submitting bids on the day of bid opening, bidders must submit at the West Bank location only.  All bids will be publicly opened at the West Bank location at 2:00pm for the following:
 
THREE YEAR CONTRACT TO PERFORM JANITORIAL SERVICES AT VARIOUS JEFFERSON PARISH FACILITIES FOR THE DEPARTMENT OF GENERAL SERVICES.
 
A MANDATORY Pre-Bid Conference will be held at 10:00 AM on January 9, 2020 in the General Government Building, 200 Derbigny  St. Suite 4400 Gretna, LA. 70053.  All interested parties are invited to attend.   All bidders must attend the Mandatory pre-bid conference and will be required to sign in and out as evidence of attendance.  In accordance with LSA R.S. 38:2212(I), all prospective bidders shall be present at the beginning of the Mandatory pre-bid conference and shall remain in attendance for the duration of the conference.  Any prospective bidder who fails to attend the conference or remain for the duration shall be prohibited from submitting a bid for the project.
    
Bid specifications may be obtained by visiting the Jefferson Parish Purchasing Department webpage at http://purchasing.jeffparish.net and selecting the LaPAC Tab.  Bids may also be viewed and submitted online free of charge at: www.jeffparishbids.net. 
 
Each bid must be accompanied by a cashier’s check, certified check, or surety bid bondin the amount of 5% of the total bid amount WHEN INDICATED IN THE SPECIFICATIONS.  If submitting a bid online, vendors must submit an electronic bid bond through the respective online clearinghouse bond management system(s) as indicated in the electronic bid Solicitation on Central Auction House.    No scanned paper copies of any bid bond will be accepted as part of the electronic bid submission.
 
The Jefferson Parish Council reserves the right to reject all bids and to reject bids for just cause, pursuant to the law.  Jefferson Parish and its partners as the recipients of federal funds are fully committed to awarding a contract(s) to firm(s) that will provide high quality services and that are dedicated to diversity and to containing costs.  Thus, Jefferson Parish strongly encourages the involvement of minority and/or woman-owned business enterprises (DBE’s, including MBE’s, WBE’s and SBE’s) to stimulate participation in procurement and assistance programs.
 
Renny Simno                                                                                      Jenifer Lotz
Director                                                                                               Chief Buyer
Purchasing Department                                                                      Purchasing Department                                                                                          
 
ADV: The New Orleans Advocate: December 18, 25 and January 1, 2020
 
For additional information, please visit the Purchasing Webpage at http://purchasing.jeffparish.net or you may call 504-364-2678.
 

BID SUBMITTAL INFORMATION
Creator Username: DREAMEY
Bidding Privacy: Bid encryption
Started: 18-Dec-2019 09:25:00 AM
Ends: 28-Jan-2020 02:00:00 PM ( Expired )
History: 892 Views, 4 Questions
Event Status: Expired since 28-Jan-2020 02:00:00 PM
Actions: Sign-In to Bid
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Visitors: Visitors/Central Bidding Plan Holders
PUBLIC MESSAGE BOARD
Discuss questions with the owner/creator of this Listing.
kristinawoo on 02-Jan-2020 07:31:31 PM
Q1). Who is the incumbent contractor and how long have they been providing their services? Q2). What is the current contracted monthly price and yearly price? Q3). Can you provide us with the bid tab sheet form the last bid opening? Q4). Is the scope/size of this bid identical with the current contract? Have there been any changes from the previously awarded contract to current request for bid? Q5). Are there any significant changes from the last bid? Q6). What are the criteria for awarding the contract? Can you specify the percentage/ weight of each category; Price, qualification, experience, etc.? Q7). Who is responsible for furnishing supplies; paper products, trash can linear, hand soaps, and chemicals? Q8). Why did these facilities come up for bid at this time.? Q9). How many hours day times services are required per day ? Q10). What is the time frame for day porter's services if required? Q11). Can you provide the flooring type breakdown of all locations? Carpet, Concrete, VCT, Tile, etc. Q12). Can you provide the contract price if it has been increased for the past years? Q13). Is there collective bargain Agreement with the County or current vendor? Are the current vendor’s employee union members? Q14). What is required min. wage for this contact? Q15). Will it be awarded a single bidder or multiple bidders? Q16). Prior to commencement of subsequent renewal terms, Will your agent entertain a request for price adjustments in accordance with the current National Consumer Price index or the increased minimum wage of State? Q17). Is Exterior Window Cleaning a part of this contract? Q18). Who is the contact person of the union rep. assigned to this contract if it is unionized? Q19) When you evaluate price, do you evaluate for only the 1st year or all of the prices of the possible contract periods following the initial year? I appreciate your answers. Thank you.
DREAMEY on 03-Jan-2020 12:31:36 PM
Q1). Who is the incumbent contractor and how long have they been providing their services? This information is posted on Central Bidding. The previous bid # 5000118589. Or submit a public records request and the cost is $.50 a page for documents. Q2). What is the current contracted monthly price and yearly price? This information is posted on Central Bidding. The previous bid # 5000118589. Q3). Can you provide us with the bid tab sheet form the last bid opening? This information is posted on Central Bidding. The previous bid # 5000118589. Q4). Is the scope/size of this bid identical with the current contract? Have there been any changes from the previously awarded contract to current request for bid? You can compare the previous bid spec’s to the current bid spec’s. Q5). Are there any significant changes from the last bid? You can compare the previous bid spec’s to the current bid spec’s. Q6). What are the criteria for awarding the contract? Lowest responsible responsive bidder. Can you specify the percentage/ weight of each category; Price, qualification, experience, etc.? Lowest responsible responsive bidder. Q7). Who is responsible for furnishing supplies; paper products, trash can linear, hand soaps, and chemicals? This information can be found in the current bid spec’s. Q8). Why did these facilities come up for bid at this time? To have a contract when the current one expires. Q9). How many hours day times services are required per day? This information can be found in the current bid spec’s. Q10). What is the time frame for day porter's services if required? This information can be found in the current bid spec’s. Q11). Can you provide the flooring type breakdown of all locations? Carpet, Concrete, VCT, Tile, etc. This information can be found in the current bid spec’s. Also as stated vendor must inspect the sites. Please note on page 3 of the invitation to bid instruction # 1: Mandatory Pre-Bid Meeting on 1/9/2020 @ 10:00 AM. Vendors are allowed to take measurements at that time. Q12). Can you provide the contract price if it has been increased for the past years? Per information on contract no increase to contract amount. Q13). Is there collective bargain Agreement with the County or current vendor? No Are the current vendors employee union members? We contract with the lowest responsible responsive bidder. We do not require information if they are members of a union. Q14). What is required min. wage for this contact? Contractor bids on the monthly amount. Contract does not dictate the amount to be paid to their employees. Q15). Will it be awarded a single bidder or multiple bidders? Lowest responsible responsive bidder. Q16). Prior to commencement of subsequent renewal terms, Will your agent entertain a request for price adjustments in accordance with the current National Consumer Price index or the increased minimum wage of State? There is a place on the bid form to request for escalation, after the first year. Percentage would be determined by CPI. Q17). Is Exterior Window Cleaning a part of this contract? Please review the bid spec’s in its entirety for each location. Q18). Who is the contact person of the union rep. assigned to this contract if it is unionized? N/A Q19) When you evaluate price, do you evaluate for only the 1st year or all of the prices of the possible contract periods following the initial year? Lowest responsible responsive bidder, bidding on all line items.
primeroservices on 08-Jan-2020 02:04:50 PM
Will an annually renewable performance bond be accepted?
DREAMEY on 09-Jan-2020 02:15:09 PM
Will an annually renewable performance bond be accepted? Only if the bond automatically renews.
UPDATE/ADDENDUM HISTORY
All updates/changes are listed below::
23-Jan-2020 09:24:01 AM
ATTACHED ADDENDUM # 1 TO ANSWER VENDOR QUESTION.
 
BID HISTORY
Username Bid Amount Type Company name Bid Amount Bid Placed
kristinawoo
For entire project 3H SERVICE SYSTEM INC 0.0000 24-Jan-2020 05:21:38 PM
 
Bid # 50-00129086
Three Year Contract to Perform Janitorial Services at Various Jefferson Parish Facilities for the Department of General Services

Jefferson Parish, LA

Due Date/Time
01/28/2020 02:00 pm

Submitted by 
3H Service System, Inc
1610 Plunketts Road
Buford, GA 30519
Lousiana Contractors ID # 59469
Jefferson Parish Vendor # 276427

Primary Contact
John Heo, Account Executive
cs@e-3h.,com
678-926-3169

 
Delivery: 0 Days
Bids Added by Agency/Owner
Username Bid Amount Type Company name Bid Amount Bid Placed
DREAMEY
For entire project Jefferson Parish Government Purchasing 0.0000 05-Feb-2020 01:46:01 PM
 
MANUAL SUBMISSIONS
Delivery: 0 Days